X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · IN Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 810 Invoice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG

020

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Usage notes

Sample EDI:
BIG20070606999999999920070410999999900~

BIG-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required Min 1 Max 22 · Identifying number assigned by issuer

BIG-03 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG03 is the date assigned by the purchaser to purchase order.

BIG-04 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BIG-05 · 328 · Release Number · Required Min 1 Max 30 · Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction · Usage notes This is the Release Number from the 850 Purchase Order Transaction or 860 Purchase Order Change Transaction. The Vendor must send this number back in the 810 Invoice in order to identify the correct Release version. Default is '0'.

BIG-06 · 327 · Change Order Sequence Number · Required Min 1 Max 8 · Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set · Usage notes This is the Revision Number from the 850 Purchase Order Transaction or 860 Purchase Order Change Transaction. The Vendor must send this number back in the 810 Invoice in order to identify the correct revision. Default is '0'.

CUR

040

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

Sample EDI:
CURBYUSD~

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Code (Standard ISO) for country in whose currency the charges are specified · USD US Dollar

REF

050

PO Type

RequiredMax use 12

To specify identifying information

Usage notes

AT&T Mobility Notes:
The REF*ZZ must be returned with the same value sent on the Purchase Order.

Sample EDI:
REFZZHandset Device Accessory~

Example

Variants (all may be used)

REFSupplier Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ PO Type

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF

050

Supplier Number

RequiredMax use 12

To specify identifying information

Usage notes

Sample EDI:
REFZA99999999~

Example

Variants (all may be used)

REFPO Type

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZA Supplier

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes AT&T Mobility assigned Vendor Number.

PER

060

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

Sample EDI:
PERSUFirstName LastName~

Example

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · SU Supplier Contact

PER-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · FX Facsimile

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail

PER-08 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

N1 Remit To

RequiredMax >1

Variants (all may be used)

N1Ship ToN1Vendor

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1RIREMIT TO929999999~

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · RI Remit To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N1 Ship To

RequiredMax >1

Variants (all may be used)

N1Remit ToN1Vendor

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1STSHIP TO929999999~

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N1 Vendor

RequiredMax >1

Variants (all may be used)

N1Remit ToN1Ship To

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1VNVENDOR NAME~

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · VN Vendor

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

ITD

130

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Usage notes

Sample EDI:
ITD013*2007070530***Up to 02/08/2007 without deduction~

Example

If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required

If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

ITD-01 · 336 · Terms Type Code · Optional · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic

ITD-02 · 333 · Terms Basis Date Code · Optional · Code identifying the beginning of the terms period · 3 Invoice Date

ITD-03 · 338 · Terms Discount Percent · Optional Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional CCYYMMDD format · Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Optional Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional CCYYMMDD format · Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07 · 386 · Terms Net Days · Optional Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable)

ITD-08 · 362 · Terms Discount Amount · Optional Min 1 Max 10 · Total amount of terms discount

ITD-09 · 388 · Terms Deferred Due Date · Optional CCYYMMDD format · Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD

ITD-10 · 389 · Deferred Amount Due · Optional Min 1 Max 10 · Deferred amount due for payment

ITD-11 · 342 · Percent of Invoice Payable · Optional Min 1 Max 5 · Amount of invoice payable expressed in percent

ITD-12 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

ITD-13 · 765 · Day of Month · Optional Min 1 Max 2 · The numeric value of the day of the month between 1 and the maximum day of the month being referenced

DTM

140

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Usage notes

Sample EDI:
DTM01120070530~

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 011 Shipped

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

FOB

150

F.O.B. Related Instructions

RequiredMax use 1

To specify transportation instructions relating to shipment

Usage notes

Sample EDI:
FOB*PC~

FOB-01 · 146 · Shipment Method of Payment · Required · Code identifying payment terms for transportation charges FOB01 indicates which party will pay the carrier. · PC Prepaid but Charged to Customer

Detail

IT1 Loop

RequiredMax >1

IT1

010

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Usage notes

Sample EDI:
IT10000031EA772*SKRTL.12345~

Example

If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set IT101 is the purchase order line item identification. · Usage notes The Assigned Identification must match the Original Purchase Order Line Number.

IT1-02 · 358 · Quantity Invoiced · Optional Min 1 Max 10 · Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · BG Bag BX Box CA Case CT Carton DA Days DZ Dozen EA Each FT Foot HR Hours HU Hundred LB Pound LO Lot MO Months PD Pad PF Pallet (Lift) PK Package Q1 Quarter (Time) RL Roll RM Ream ST Set SY Square Yard TH Thousand YR Years

IT1-04 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

IT1-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · SK Stock Keeping Unit (SKU)

IT1-07 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

CTP

050

Pricing Information

OptionalMax use 25

To specify pricing information

Usage notes

Sample EDI:
CTP*EST42400100EA~

CTP-02 · 236 · Price Identifier Code · Optional · Code identifying pricing specification · EST Estimated Price

CTP-03 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc. See Figures Appendix for an example detailing the use of CTP03 and CTP04. See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07. · Usage notes Extended Unit Price Calculated as Line Item Quantity x Item Unit Price = Extended Unit Price

CTP-04 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity · Usage notes This should match the Item Invoiced Quantity for the item in the matching IT1 segment

CTP-05 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · BG Bag BX Box CA Case CT Carton DA Days DZ Dozen EA Each FT Foot HR Hours HU Hundred LB Pound LO Lot MO Months PD Pad PF Pallet (Lift) PK Package Q1 Quarter (Time) RL Roll RM Ream ST Set SY Square Yard TH Thousand YR Years

PID Loop

RequiredMax >1

PID

060

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

Sample EDI:
PIDF***ITEM DESCRIPTION~

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

N1 Loop

RequiredMax >1

N1

240

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Ship To Location information must match line item Ship To Location information from the Purchase Order or Purchase Order Change.

Sample EDI:
N1STMEMPHIS DISTRIBUTION CENTER9210107048~

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

REF

280

Distribution List

RequiredMax use 12

To specify identifying information

Usage notes

Sample EDI:
REFKA1~

Example

Variants (all may be used)

REF Shipper's Identifying Number for Shipment (SID)

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · KA Distribution List Qualifies a list of addresses to which the distribution of something should be made

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Distribution Number is sent with the PO Line Item and is required for return on the EDI 810 Invoice. Default Distribution Number cannot be null.

REF

280

Shipper's Identifying Number for Shipment (SID)

RequiredMax use 12

To specify identifying information

Usage notes

Sample EDI:
REFSI1~

Example

Variants (all may be used)

REF Distribution List

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · SI Shipper's Identifying Number for Shipment (SID) A unique number (to the shipper) assigned by the shipper to identify the shipment

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Shipment Number is sent with the PO Line Item and is required for return on the EDI 810 Invoice. Default Shipment Number cannot be null.

Summary

TDS

010

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Usage notes

Sample EDI:
TDS*42400~

TDS-01 · 610 · Amount · Required Min 1 Max 15 · Monetary amount TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable). · Usage notes Total Invoice Amount (includes all taxes, freight and misc charges/credits)

CAD

030

Carrier Detail

OptionalMax use 1

To specify transportation details for the transaction

Usage notes

Sample EDI:
CAD***ABCDfree-form notes~

Example

At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required

CAD-04 · 140 · Standard Carrier Alpha Code · Optional Min 2 Max 4 · Standard Carrier Alpha Code

CAD-05 · 387 · Routing · Optional Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

SAC Loop

OptionalMax >1

SAC

040

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Sample EDI:
SACCD240***12300~

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Code identifying the service, promotion, allowance, or charge · D240 Freight H850 Tax

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

CTT

070

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

Usage notes

Sample EDI:
CTT*1~

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

SE

080

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample

ST*810*0001~
BIG*20070606*9999999999*20070410*9999999*0*0~
CUR*BY*USD~
REF*ZZ*Handset Device Accessory~
REF*ZA*99999999~
PER*SU*FirstName LastName~
N1*RI*REMIT TO*92*9999999~
N1*ST*SHIP TO*92*9999999~
N1*VN*VENDOR NAME~
ITD*01*3****20070705*30*****Up to 02/08/2007 without deduction~
DTM*011*20070530~
FOB*PC~
IT1*000003*1*EA*772**SK*RTL.12345~
CTP**EST*42400*100*EA~
PID*F****ITEM DESCRIPTION~
N1*ST*MEMPHIS DISTRIBUTION CENTER*92*10107048~
REF*KA*1~
REF*SI*1~
TDS*42400~
CAD****ABCD*free-form notes~
SAC*C*D240***12300~
CTT*1~
SE*810*0001~