X12 860 Purchase Order Change Request - Buyer Initiated
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PC
- Purchase Order Change Request - Buyer Initiated (860)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 860
- Purchase Order Change Request - Buyer Initiated
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Change
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
Sample EDI:
BCH04SA13017430120070423***2007050220070502~
Code identifying purpose of transaction set
- 01
- Cancellation
- 04
- Change
Code specifying the type of Purchase Order
- BK
- Blanket Order (Quantity Firm)
- RL
- Release or Delivery Order
An order for goods and services placed against a pre-existing contract or blanket order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
For Release Orders, the presence of the Release Number > 0 indicates a Release Purchase Order for a previously sent Blanket Purchase Order. The Release Number is required on all EDI transactions sent to AT&T Mobility.
Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set
The BCH05 is the Purchase Order Revision Number. The Revision Number will reflect the current version of the Purchase Order in the AT&T Mobility ERP system.
Date expressed as CCYYMMDD
- BCH06 is the date assigned by the purchaser to purchase order.
Date expressed as CCYYMMDD
- BCH10 is the date assigned by the sender to the acknowledgment.
Date expressed as CCYYMMDD
- BCH11 is the date of the purchase order change request.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Sample EDI:
CURBYUSD~
PO Type
To specify identifying information
The REF*ZZ will always be sent to the Vendor in the Purchase Order.
Sample EDI:
REFZZHandset Device Accessory~
Quote Number
To specify identifying information
The Quote Reference Segment is not used for Handset Device Accessory Vendors.
The Q1 qualifier can appear two times in the header REF segment. AT&T Mobility will send the Original Quote Number and the Current Quote Number in the 860 Purchase Order Change transaction. The REF03 will contain a static value to identify the Quote Number.
Sample EDI:
REFQ1999999998ORIGINAL QUOTE~
REFQ1999999999CURRENT QUOTE~
Code qualifying the Reference Identification
- Q1
- Quote Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
The Original and Current Quote Number can be the same number and the partner should use the Current Quote Number.
A free-form description to clarify the related data elements and their content
- CURRENT QUOTE
- ORIGINAL QUOTE
Supplier Number
To specify identifying information
Sample EDI:
REFZA99999999~
Code qualifying the Reference Identification
- ZA
- Supplier
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
AT&T Mobility assigned Vendor Number.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Sample EDI:
PERBDFirstName LastNameTE123-456-7890**EMemail.address@company.com~
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Sample EDI:
FOB*PC~
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- PC
- Prepaid but Charged to Customer
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Sample EDI:
ITD013**********IMMEDIATE~
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
Code identifying the beginning of the terms period
- 3
- Invoice Date
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Sample EDI:
DTM01720070630~
Monetary Amount
To indicate the total monetary amount
This segment only used for Blanket POs.
Sample EDI:
AMTACR12200*D~
Monetary amount
If a Blanket Purchase Order, the AMT02 will contain the Amount greed.
Code indicating whether amount is a credit or debit
Date/Time Reference
To specify pertinent dates and times
This segment only used for Blanket POs.
Sample EDI:
DTM00720070630~
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
With N9*ZZ, AT&T Mobility will always send the value "AT&T MOBILITY MESSAGES" if the header level MSG segments exist.
Sample EDI:
N9ZZAT&T MOBILITY MESSAGES~
Message Text
To provide a free-form format that allows the transmission of text information
Sample EDI:
MSGFREE-FORM MESSAGE TEXTSS~
A field to be used for the control of the line feed of the receiving printer
- MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc.
- SS
- Advance to new line before print
Name
To identify a party by type of organization, name, and code
Sample EDI:
N1BTBILL TO PARTY~
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Sample EDI:
N3*STREET ADDRESS~
Geographic Location
To specify the geographic place of the named party
Sample EDI:
N4CITYSTZIPCOUS~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Sample EDI:
PERBIFirstName LastNameTE123-456-7890**EMemail.address@company.com~
Code identifying the major duty or responsibility of the person or group named
- BI
- Bill Inquiry Contact
Service Provider contact for making inquires about information on the invoice
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Sample EDI:
N1STSHIP TO~
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Sample EDI:
N3*STREET ADDRESS~
Geographic Location
To specify the geographic place of the named party
Sample EDI:
N4CITYSTZIPCOUS~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Sample EDI:
PERSTFirstName LastNameTE123-456-7890**EMemail.address@company.com~
Code identifying the major duty or responsibility of the person or group named
- ST
- Ship To Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Sample EDI:
N1VNVENDOR NAME92VENDOR ID~
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Sample EDI:
N3*STREET ADDRESS~
Geographic Location
To specify the geographic place of the named party
Sample EDI:
N4CITYSTZIPCOUS~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Sample EDI:
PERSUFirstName LastNameTE123-456-7890**EMemail.address@company.com~
Code identifying the major duty or responsibility of the person or group named
- SU
- Supplier Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Detail
Line Item Change
To specify changes to a line item
Sample EDI:
POC1DI00EA1*SKRTL.28696VNVendor Item~
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Code specifying the type of change to the line item
If Change Type Code = "RZ", more than one change was made to the PO Line Item. In this case, any values sent in the PO Change transaction will replace any previously sent values for the line item. Please ignore the PO Line Item details and use the Line Item details from this PO Change.
- AI
- Add Additional Item(s)
- DI
- Delete Item(s)
- PC
- Price Change
- QD
- Quantity Decrease
- QI
- Quantity Increase
- RZ
- Replace All Values
Receiver should replace the corresponding values in the original purchase order with the values contained in the Purchase Order Change Transaction Set
Quantity ordered
Original Quantity Ordered on the Purchase Order (850) or quantity ordered as of the last PO Change.
Quantity left to receive as qualified by the unit of measure
The POC04 will contain the current quantity for the line item.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- BG
- Bag
- BX
- Box
- CA
- Case
- CT
- Carton
- DA
- Days
- DZ
- Dozen
- EA
- Each
- FT
- Foot
- HR
- Hours
- HU
- Hundred
- LB
- Pound
- LO
- Lot
- MO
- Months
- PD
- Pad
- PF
- Pallet (Lift)
- PK
- Package
- Q1
- Quarter (Time)
- RL
- Roll
- RM
- Ream
- ST
- Set
- SY
- Square Yard
- TH
- Thousand
- YR
- Years
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SK
- Stock Keeping Unit (SKU)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Usage
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Future Usage
Product/Item Description
To describe a product or process in coded or free-form format
Sample EDI:
PIDF***ITEM DESCRIPTION~
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Reference Identification
To specify identifying information
Used to notify the trading partner that the line item is Taxable or Non-Taxable.
Sample EDI:
REFZZTAXABLE - YES~
REFZZTAXABLE - NO~
Code qualifying the Reference Identification
- ZZ
- Taxable Flag
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TAXABLE - NO
- TAXABLE - YES
Message Text
To provide a free-form format that allows the transmission of text information
Item Level messages/attachments
NOTE: AT&T Mobility can send Item Level messages/attachments as well as Shipment Level messages/attachments in the N9 loop which may follow this MSG segment.
Sample EDI:
MSGFREE-FORM MESSAGE TEXTSS~
A field to be used for the control of the line feed of the receiving printer
- MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc.
- SS
- Advance to new line before print
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
With N9*ZZ, AT&T Mobility will always send the value "AT&T MOBILITY MESSAGES" if the header level MSG segments exist.
Sample EDI:
N9ZZAT&T MOBILITY MESSAGES~
Message Text
To provide a free-form format that allows the transmission of text information
Shipment Level messages/attachments
NOTE: AT&T Mobility can send Item Level messages/attachments as well as Shipment Level messages/attachments in the MSG segment which may precede this N9 Loop.
Sample EDI:
MSGFREE-FORM MESSAGE TEXTSS~
A field to be used for the control of the line feed of the receiving printer
- MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc.
- SS
- Advance to new line before print
Name
To identify a party by type of organization, name, and code
Sample EDI:
N1STMEMPHIS DISTRIBUTION CENTER9210107048~
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
- 10107048
- Memphis Distribution Center
- 10110146
- Ft. Worth Distribution Center
Address Information
To specify the location of the named party
Sample EDI:
N3*STREET ADDRESS~
Geographic Location
To specify the geographic place of the named party
Sample EDI:
N4CITYSTZIPCOUS~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Quantity
To specify quantity information
Sample EDI:
QTYB3100*EA~
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- BG
- Bag
- BX
- Box
- CA
- Case
- CT
- Carton
- DA
- Days
- DZ
- Dozen
- EA
- Each
- FT
- Foot
- HR
- Hours
- HU
- Hundred
- LB
- Pound
- LO
- Lot
- MO
- Months
- PD
- Pad
- PF
- Pallet (Lift)
- PK
- Package
- Q1
- Quarter (Time)
- RL
- Roll
- RM
- Ream
- ST
- Set
- SY
- Square Yard
- TH
- Thousand
- YR
- Years
Free-form information
- QTY04 is used when the quantity is non-numeric.
Distribution Number
To specify identifying information
Distribution Number is being sent with the Line Item and is required for return on the EDI 855 PO Acknowledgement, the EDI 856 Shipment Notice and the EDI 810 Invoice. Default Distribution Number cannot be null.
Sample EDI:
REFKA1~
Code qualifying the Reference Identification
- KA
- Distribution List
Qualifies a list of addresses to which the distribution of something should be made
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Shipment Number
To specify identifying information
Shipment Number is being sent with the Line Item and is required for return on the EDI 855 PO Acknowledgement, the EDI 856 Shipment Notice and the EDI 810 Invoice. Default Shipment Number cannot be null.
Sample EDI:
REFSI1~
Code qualifying the Reference Identification
- SI
- Shipper's Identifying Number for Shipment (SID)
A unique number (to the shipper) assigned by the shipper to identify the shipment
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Sample EDI:
PERDCSHIP TO CONTACTTE123-456-7890~
PERRQDELIVERY CONTACTTE123-456-7890~
Code identifying the major duty or responsibility of the person or group named
- DC
- Ship To Contact
- RQ
- Delivery Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Date/Time Reference
To specify pertinent dates and times
Sample EDI:
DTM01720070630~
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of POC segments.
If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Sample EDI:
CTT*1~
Monetary Amount
To indicate the total monetary amount
Sample EDI:
AMTBAP42400*D~
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
BCH*04*SA*1301743*0*1*20070423****20070502*20070502~
CUR*BY*USD~
REF*Q1*999999998*ORIGINAL QUOTE~
REF*Q1*999999999*CURRENT QUOTE~
REF*ZZ*Handset Device Accessory~
REF*ZA*99999999~
PER*BD*FirstName LastName*TE*123-456-7890***EM*email.address@company.com~
FOB*PC~
ITD*01*3**********IMMEDIATE~
DTM*017*20070630~
AMT*ACR*12200*D~
DTM*007*20070630~
N9*ZZ*AT&T MOBILITY MESSAGES~
MSG*FREE-FORM MESSAGE TEXT*SS~
N1*BT*BILL TO PARTY~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
PER*BI*FirstName LastName*TE*123-456-7890***EM*email.address@company.com~
N1*ST*SHIP TO~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
PER*ST*FirstName LastName*TE*123-456-7890***EM*email.address@company.com~
N1*VN*VENDOR NAME*92*VENDOR ID~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
PER*SU*FirstName LastName*TE*123-456-7890***EM*email.address@company.com~
POC*1*DI*0*0*EA*1**SK*RTL.28696*VN*Vendor Item~
PID*F****ITEM DESCRIPTION~
REF*ZZ*TAXABLE - YES~
MSG*FREE-FORM MESSAGE TEXT*SS~
N9*ZZ*AT&T MOBILITY MESSAGES~
MSG*FREE-FORM MESSAGE TEXT*SS~
N1*ST*MEMPHIS DISTRIBUTION CENTER*92*10107048~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
QTY*B3*100*EA~
REF*KA*1~
REF*SI*1~
PER*DC*SHIP TO CONTACT*TE*123-456-7890~
PER*RQ*DELIVERY CONTACT*TE*123-456-7890~
DTM*017*20070630~
CTT*1~
AMT*BAP*42400*D~
SE*45*0001~
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