Burlington
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Non-Merchandise Purchase Order Acknowledgment
  • Specification
  • EDI Inspector
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X12 855 Non-Merchandise Purchase Order Acknowledgment

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • 855 Sample: RQ 2421457/PO 840104
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BAK
020
Beginning Segment for Purchase Order Acknowledgment
Max use 1
Required
CUR
040
Currency
Max use 1
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
TD4
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max use 5
Optional
Buying Party (Purchaser)
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PR
Purchase Order Acknowledgement (855)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
855
Purchase Order Acknowledgment
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BAK
020
Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1

To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates

Example
BAK-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BAK-02
587
Acknowledgment Type
Required
Identifier (ID)

Code specifying the type of acknowledgment

AD
Acknowledge - With Detail, No Change

Users can add, remove, and change the quantity of items within their cart throughout the order cycle. Once they submit their order and it is approved (when necessary) then the order can no longer be canceled or modified.

BAK-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Burlington Coat Factory uses the BAK03 segment to receive the purchase order number, if known by the sender.

BAK-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BAK04 is the date assigned by the purchaser to purchase order.
BAK-06
326
Request Reference Number
Required
String (AN)
Min 1Max 45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number)

Usage notes

Burlington Coat Factory uses the BAK06 to carry the 'requisition number’
from the web order. Burlington Coat Factory uses the requisition number from the web site as an external key to tie the Burlington Coat Factory Purchase order number to the source of the purchase request (requisition) Burlington Coat Factory will return both the requisition number and the purchase order number in the purchase order document (PO, 850)
Example: Third Party Requisition Number (Bunzl).

CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
Min 2Max 3

Code identifying an organizational entity, a physical location, property or an individual

CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

Usage notes

Burlington Coat Factory only supports USD at this time, ISO 4217 Alphabetic Code for US Dollar = USD.

USD
US Dollar
DTM
150
Heading > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

002
Delivery Requested

Burlington Coat Factory requires the '002' to identify the requested delivery date selected by the user during the online order process, this date may or may not be the same as the regularly scheduled 'Third Party' delivery date for a particular store location. This information is necessary to create the Purchase Order in the BCF Procurement System.

010
Requested Ship
067
Current Schedule Delivery

Burlington Coat Factory uses the '067' qualifier to identify the regularly scheduled 'Third Party' delivery date for a particular store location based on the user and store identification identified, for example: if the order was placed on Wednesday and the regular delivery date for a particular store location falls on a Tuesday, Tuesday’s date would populate the DTM02. This ensures that systemic knowledge will be available for auditing and order tracking purposes supported by the ASN.

275
Approved

Burlington Coat Factory uses the '275' qualifier for orders, where the approved date is the date the user's order (request) was approved; for example if a user creates and submits an order (request) on 01/01/2012 and it is approved by the manager on 01/02/2012; the approved date of the order would be 01/02/2012.

881
Request

Burlington Coat Factory uses the '881' qualifier for orders (requests), where the request date is the date the user created the initial order (request). This does not mean that the order (request) was approved for example if a user creates and submits an order (request) on 01/01/2012 and it is approved by the manager on 01/02/2012; the 'approved' date of the order (request) would be 01/02/2012. Burlington Coat Factory uses the '275' qualifier to communicate the 'approved'
date.

DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

TD4
260
Heading > TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

OptionalMax use 5

To specify transportation special handling requirements, or hazardous materials information, or both

Usage notes

Burlington Coat Factory uses the TD4 segment to indicate 'RUSH' orders, Rush orders are not part of the typical Third Party implementation; however, the default values in the TD4 segment are TD401 = RO and TD405 = N and must be included in the 855.

Example
TD4-01
152
Special Handling Code
Optional
Identifier (ID)

Code specifying special transportation handling instructions

RO
Rush Order
TD4-05
1073
Yes/No Condition or Response Code
Optional
Identifier (ID)

Code indicating a Yes or No condition or response

  • TD405 identifies if a Material Safety Data Sheet (MSDS) exists for this product. A "Y" indicates an MSDS exists for this product; an "N" indicates an MSDS does not exist for this product.
N
No
Y
Yes
N1 Buying Party (Purchaser)
OptionalMax 1
Variants (all may be used)
Ship ToVendor
N1
300
Heading > Buying Party (Purchaser) > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)

Burlington Coat Factory uses the 'BY' qualifier to identify the 'Buying Party' where the 'Buying Party’ is the user 'log-in' credential (log in ID).

Burlington Coat Factory specifies that the user 'log-in' credential in any third party system must match the 'log-in' credential of the users home system (Burlington Coat Factory system).

For example a store user might be STO092@coat.com for all of store users located in store 92, whereas a corporate user might be tsmith1@coat.com

N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent

Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

*For a complete list of Burlington Coat Factory Store or DC numbers check:
http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

UL
UCC/EAN Location Code
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

*For a complete list of Burlington Coat Factory Store or DC numbers check: http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

Burlington Coat Factory requires a valid Vendor Identification number in the N104, when N101 = 'VN' and N103 = 92.

Example: Third Party Vendor # = 648121 (Bunzl)

N2
310
Heading > Buying Party (Purchaser) > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N2-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
320
Heading > Buying Party (Purchaser) > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
330
Heading > Buying Party (Purchaser) > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Burlington Coat Factory assumes 'US' is the Country Code unless otherwise noted; senders should use country code when the address listed lies outside of the US.

N1 Buying Party (Purchaser) end
N1 Ship To
OptionalMax 1
Variants (all may be used)
Buying Party (Purchaser)Vendor
N1
300
Heading > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To

Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

*For a complete list of Burlington Coat Factory Store or DC numbers check:
http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent

Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

*For a complete list of Burlington Coat Factory Store or DC numbers check:
http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

UL
UCC/EAN Location Code
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

*For a complete list of Burlington Coat Factory Store or DC numbers check: http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

Burlington Coat Factory requires a valid Vendor Identification number in the N104, when N101 = 'VN' and N103 = 92.

Example: Third Party Vendor # = 648121 (Bunzl)

N2
310
Heading > Ship To > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N2-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
320
Heading > Ship To > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
330
Heading > Ship To > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Burlington Coat Factory assumes 'US' is the Country Code unless otherwise noted; senders should use country code when the address listed lies outside of the US.

N1 Ship To end
N1 Vendor
OptionalMax 1
Variants (all may be used)
Buying Party (Purchaser)Ship To
N1
300
Heading > Vendor > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

VN
Vendor

Burlington Coat Factory uses the 'VN' qualifier to identify the Vendor Number in the Burlington Coat Factory systems. The vendor number must be transmitted with the item to establish the relationship between the supplier and the Purchase Order.

N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent

Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

*For a complete list of Burlington Coat Factory Store or DC numbers check:
http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

UL
UCC/EAN Location Code
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

*For a complete list of Burlington Coat Factory Store or DC numbers check: http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

Burlington Coat Factory requires a valid Vendor Identification number in the N104, when N101 = 'VN' and N103 = 92.

Example: Third Party Vendor # = 648121 (Bunzl)

N2
310
Heading > Vendor > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N2-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
320
Heading > Vendor > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
330
Heading > Vendor > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Burlington Coat Factory assumes 'US' is the Country Code unless otherwise noted; senders should use country code when the address listed lies outside of the US.

N1 Vendor end
Heading end

Detail

PO1 Loop
OptionalMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
Usage notes

Burlington Coat Factory uses the PO101 as the data carrier for the Burlington Coat Factory Item number (Buyers Item Number).

PO1-02
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15

Quantity ordered

PO1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

BD
Bundle
BG
Bag
BX
Box
CA
Case
CS
Cassette
DZ
Dozen

Burlington Coat Factory uses the 'DZ' qualifier to describe items sold in dozens such as pens and pencils in the Burlington Coat Factory Procurement System.

EA
Each
GS
Gross

Burlington Coat Factory uses the 'GS' qualifier to describe items sold in Gross quantities such as shoe clips and peds in the Burlington Coat Factory Procurement System.

KT
Kit
LO
Lot

Burlington Coat Factory uses the 'LO' qualifier to describe items sold in Lots as would be the case for print jobs in the Burlington Coat Factory Procurement System.

PK
Package
PL
Pallet/Unit Load

Burlington Coat Factory uses the 'PL' qualifier to describe pallet loads of items sold as such in the Burlington Coat Factory Procurement System.

PR
Pair

Burlington Coat Factory uses the 'PR' qualifier to describe pairs of items sold in pairs only such as gloves in the Burlington Coat Factory Procurement System.

RL
Roll

Burlington Coat Factory uses the 'RL' qualifier to describe sets of items sold by the roll such as garment film and shrink wrap in the Burlington Coat Factory Procurement System.

RM
Ream

Burlington Coat Factory uses the 'RM' qualifier to describe reams of coloured paper in the Burlington Coat Factory Procurement System; Note: Standard 'Copy' paper uses the 'CS' qualifier.

ST
Set

Burlington Coat Factory uses the 'ST' qualifier to describe sets of items such as size dividers in the Burlington Coat Factory Procurement System.

UN
Unit

Burlington Coat Factory uses the 'UN' qualifier to describe units that are undefined by other means in the Burlington Coat Factory procurement system.

PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

NT
Net

Burlington Coat Factory uses the 'NT' qualifier to identify 'net price' for the item described in the PO101. Net price is described as price per unit, where the unit description for the item found in the PO101 is further described by the Unit or basis of measurement found in the PO105 field. In other words, 'net' price can beat the unit, each, case, pallet, roll, pair or pack; or any 'unit' description found in the PO105 field.

PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number

Burlington Coat Factory uses the 'BP' qualifier to identify the Buyers Part Number which can also be used to describe the item or part number found in the Burlington Coat Factory procurement system which identifies the item.

PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VN
Vendor's (Seller's) Item Number

Burlington Coat Factory uses the 'VN' qualifier to identify the vendor or sellers part number; while this is not a required attribute it is used as a cross reference in the event of a document failure to ensure that the correct item is being procured.

PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)

Burlington Coat Factory uses the 'UP' qualifier to identify the vendors UPC or consumer package code for the item being procured, while this is not a required attribute it is used as a cross reference in the event of a document failure to ensure that the correct item is being procured.

PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

CTT-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

CTT-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

AMT
020
Summary > CTT Loop > AMT

Monetary Amount

OptionalMax use 1

To indicate the total monetary amount

  • If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)

Code to qualify amount

TT
Total Transaction Amount

Burlington Coat Factory uses the 'TT' qualifier to ascertain the total value of the goods being procured within the order and can be further described as the total quantity of the item, found in the PO102, multiplied by the quantity of the item, found in the PO104, accumulated for all of the items in the order.

For example the user orders 2 items from the same vendor, Item 1 (PO102PO104) would be added to Item 2 (PO102PO104), this value would be used to populate the AMT02 field.

AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

855 Sample: RQ 2421457/PO 840104

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1344|U|00401|000000001|0|T|>
GS|PR|SENDERGS|RECEIVERGS|20231106|134431|000000001|X|004010
ST|855|7890
BAK|00|AD|ANA LOPEZ 2421457|20130711||2421457
DTM|010|20130716
N1|BY|bcfst568
N1|ST|BURLINGTON #568 G3|92|568
N1|VN|BUNZL|9|648121
PO1|0001|5|CS|60.5000|NT|BP|01001.0007|VN|49055788
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0002|3|RL|22.2500|NT|BP|01040.0060|VN|52491454
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0003|14|CS|30.1600|NT|BP|01040.0065|VN|18309090
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0004|9|CS|32.4300|NT|BP|01040.0064|VN|18309089
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0005|3|CS|47.5600|NT|BP|01040.0056|VN|18307390
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0006|6|CS|20.4900|NT|BP|01043.0035|VN|B8210001
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0007|1|PK|7.5900|NT|BP|00615.0040|VN|B83907065
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0008|5|PK|2.7600|NT|BP|01025.0038|VN|423601025
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0009|1|CS|18.1000|NT|BP|00620.0022|VN|14500164
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0010|1|BX|14.0000|NT|BP|00624.0002|VN|14504315
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0011|1|CS|33.2900|NT|BP|00624.0000|VN|14505000
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0012|10|CS|27.2600|NT|BP|01044.0000|VN|15400373
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0013|1|EA|9.0000|NT|BP|00628.0008|VN|276009121
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0014|3|BX|3.7900|NT|BP|00628.0065|VN|719521225
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0015|3|CS|39.2300|NT|BP|00620.0086|VN|12800056
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0016|10|CS|23.4800|NT|BP|01044.0010|VN|15403284
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0017|2|CS|5.0000|NT|BP|01044.0003|VN|15409507
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0018|1|KT|17.3600|NT|BP|00620.0097|VN|F52806041
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0019|1|KT|17.3600|NT|BP|00620.0098|VN|F52806031
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0020|9|CS|32.0000|NT|BP|01002.0000|VN|72820012
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0021|1|CS|20.8900|NT|BP|01001.0003|VN|49050104
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0022|1|BG|6.2300|NT|BP|00615.0046|VN|B85310395
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0023|1|BX|15.1700|NT|BP|00018.0176|VN|F64600315
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0024|2|CS|61.6400|NT|BP|00034.0105|VN|76270850
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0025|1|CS|71.3800|NT|BP|00034.0121|VN|47655851
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0026|1|CS|5.5800|NT|BP|01038.0032|VN|34764289
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0027|1|BX|12.8600|NT|BP|01032.0015|VN|B4662060
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
PO1|0028|6|CS|21.8200|NT|BP|01042.0004|VN|13800360
PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
CTT|28
SE|64|7890
GE|1|000000001
IEA|1|000000001

855 Sample: RQ 2421982/PO 840132

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1344|U|00401|000000001|0|T|>
GS|PR|SENDERGS|RECEIVERGS|20231106|134442|000000001|X|004010
ST|855|7918
BAK|00|AD|BRYAN MALTMAN 2421982|20130711||2421982
DTM|010|20130713
N1|BY|bcfst588
N1|ST|BURLINGTON #588 (G3)|92|588
N1|VN|BUNZL|9|648121
PO1|0001|3|CS|47.5600|NT|BP|01040.0056|VN|18307390
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0002|2|CS|60.5000|NT|BP|01001.0007|VN|49055788
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0003|12|CS|30.1600|NT|BP|01040.0065|VN|18309090
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0004|1|PK|7.5900|NT|BP|00615.0040|VN|B83907065
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0005|1|KT|17.3600|NT|BP|00620.0097|VN|F52806041
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0006|1|BX|22.9300|NT|BP|01032.0016|VN|B4662118
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0007|2|CS|39.2300|NT|BP|00620.0086|VN|12800056
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0008|3|BX|3.7900|NT|BP|00628.0065|VN|750062805
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0009|1|CS|18.1000|NT|BP|00620.0022|VN|14500164
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0010|10|CS|27.2600|NT|BP|01044.0000|VN|15400373
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0011|1|KT|17.3600|NT|BP|00620.0098|VN|F52806031
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0012|6|CS|32.0000|NT|BP|01002.0000|VN|A8141001
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0013|1|PK|6.6000|NT|BP|00670.0003|VN|778400075
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0014|1|BX|15.1700|NT|BP|00018.0176|VN|F64600315
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0015|2|RL|5.8400|NT|BP|01056.0081|VN|F65010401
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0016|1|BX|37.2700|NT|BP|01004.0091|VN|F65010185
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
PO1|0017|1|RL|5.2100|NT|BP|01004.0092|VN|F65010191
PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
CTT|17
SE|42|7918
GE|1|000000001
IEA|1|000000001

855 Sample: RQ 2520959/PO 842201

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1344|U|00401|000000001|0|T|>
GS|PR|SENDERGS|RECEIVERGS|20231106|134457|000000001|X|004010
ST|855|8247
BAK|00|AD|2520959|20130725||2520959
DTM|010|20130726
N1|BY|bcfst559
N1|ST|BURLINGTON #559 G1|92|559
N1|VN|BUNZL|9|648121
PO1|0001|4|CS|47.5600|NT|BP|01040.0056|VN|18307390
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0002|3|RL|22.2500|NT|BP|01040.0060|VN|52491454
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0003|8|CS|32.4300|NT|BP|01040.0064|VN|18309089
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0004|8|CS|30.1600|NT|BP|01040.0065|VN|18309090
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0005|2|CS|32.6100|NT|BP|01056.0076|VN|346700123
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0006|2|CS|25.9400|NT|BP|01056.0077|VN|346700133
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0007|1|CS|22.4700|NT|BP|01056.0078|VN|346700143
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0008|3|EA|5.9100|NT|BP|01025.0014|VN|423600011
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0009|2|BX|7.1000|NT|BP|01025.0033|VN|423600145
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0010|1|PK|7.5900|NT|BP|00615.0040|VN|B83907065
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0011|2|CS|27.2600|NT|BP|01044.0000|VN|15400373
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0012|3|CS|23.4800|NT|BP|01044.0010|VN|15403284
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0013|3|BX|3.7900|NT|BP|00628.0065|VN|750062805
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0014|1|BG|6.2300|NT|BP|00615.0046|VN|B85310395
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0015|3|CS|21.8200|NT|BP|01042.0004|VN|13800360
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0016|1|CS|32.0000|NT|BP|01002.0000|VN|66501006
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0017|3|CS|61.6400|NT|BP|00034.0105|VN|76270850
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0018|4|EA|3.6300|NT|BP|00626.0023|VN|750046531
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
PO1|0019|2|CS|16.9700|NT|BP|01012.0032|VN|41249009
PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
CTT|19
SE|46|8247
GE|1|000000001
IEA|1|000000001

855 Sample: RQ 2561040/PO 843281

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1345|U|00401|000000001|0|T|>
GS|PR|SENDERGS|RECEIVERGS|20231106|134512|000000001|X|004010
ST|855|8331
BAK|00|AD|2561040|20130801||2561040
DTM|010|20130801
N1|BY|bcfst481
N1|ST|BURLINGTON #481 G1|92|481
N1|VN|BUNZL|9|648121
PO1|0001|14|CS|30.1600|NT|BP|01040.0065|VN|18309090
PID|F||||1019090 BRAG BAG 15-MIC 16X8X26 1/COLOR 2/SIDE
PO1|0002|8|CS|32.4300|NT|BP|01040.0064|VN|18309089
PID|F||||1019090 BRAG BAG 15-MIC 16X8X26 1/COLOR 2/SIDE
PO1|0003|2|CS|60.5000|NT|BP|01001.0007|VN|49055788
PID|F||||1019090 BRAG BAG 15-MIC 16X8X26 1/COLOR 2/SIDE
PO1|0004|10|CS|21.8200|NT|BP|01042.0004|VN|13800360
PID|F||||1019090 BRAG BAG 15-MIC 16X8X26 1/COLOR 2/SIDE
CTT|4
SE|16|8331
GE|1|000000001
IEA|1|000000001

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