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Non-Merchandise Purchase Order Acknowledgment
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X12 855 Non-Merchandise Purchase Order Acknowledgment

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BAK
    020
    Beginning Segment for Purchase Order Acknowledgment
    Max use 1
    Required
    CUR
    040
    Currency
    Max use 1
    Optional
    DTM
    150
    Date/Time Reference
    Max use 10
    Optional
    TD4
    260
    Carrier Details (Special Handling, or Hazardous Materials, or Both)
    Max use 5
    Optional
    Buying Party (Purchaser)
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PR
    Purchase Order Acknowledgement (855)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    855
    Purchase Order Acknowledgment
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BAK
    020

    Beginning Segment for Purchase Order Acknowledgment

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates

    Example
    BAK-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BAK-02
    587
    Acknowledgment Type
    Required

    Code specifying the type of acknowledgment

    AD
    Acknowledge - With Detail, No Change

    Users can add, remove, and change the quantity of items within their cart throughout the order cycle. Once they submit their order and it is approved (when necessary) then the order can no longer be canceled or modified.

    BAK-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Burlington Coat Factory uses the BAK03 segment to receive the purchase order number, if known by the sender.

    BAK-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BAK04 is the date assigned by the purchaser to purchase order.
    BAK-06
    326
    Request Reference Number
    Required
    Min 1Max 45

    Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number)

    Usage notes

    Burlington Coat Factory uses the BAK06 to carry the 'requisition number’
    from the web order. Burlington Coat Factory uses the requisition number from the web site as an external key to tie the Burlington Coat Factory Purchase order number to the source of the purchase request (requisition) Burlington Coat Factory will return both the requisition number and the purchase order number in the purchase order document (PO, 850)
    Example: Third Party Requisition Number (Bunzl).

    CUR
    040

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    CUR-02
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    Usage notes

    Burlington Coat Factory only supports USD at this time, ISO 4217 Alphabetic Code for US Dollar = USD.

    USD
    US Dollar
    DTM
    150

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested

    Burlington Coat Factory requires the '002' to identify the requested delivery date selected by the user during the online order process, this date may or may not be the same as the regularly scheduled 'Third Party' delivery date for a particular store location. This information is necessary to create the Purchase Order in the BCF Procurement System.

    010
    Requested Ship
    067
    Current Schedule Delivery

    Burlington Coat Factory uses the '067' qualifier to identify the regularly scheduled 'Third Party' delivery date for a particular store location based on the user and store identification identified, for example: if the order was placed on Wednesday and the regular delivery date for a particular store location falls on a Tuesday, Tuesday’s date would populate the DTM02. This ensures that systemic knowledge will be available for auditing and order tracking purposes supported by the ASN.

    275
    Approved

    Burlington Coat Factory uses the '275' qualifier for orders, where the approved date is the date the user's order (request) was approved; for example if a user creates and submits an order (request) on 01/01/2012 and it is approved by the manager on 01/02/2012; the approved date of the order would be 01/02/2012.

    881
    Request

    Burlington Coat Factory uses the '881' qualifier for orders (requests), where the request date is the date the user created the initial order (request). This does not mean that the order (request) was approved for example if a user creates and submits an order (request) on 01/01/2012 and it is approved by the manager on 01/02/2012; the 'approved' date of the order (request) would be 01/02/2012. Burlington Coat Factory uses the '275' qualifier to communicate the 'approved'
    date.

    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    TD4
    260

    Carrier Details (Special Handling, or Hazardous Materials, or Both)

    OptionalMax use 5

    To specify transportation special handling requirements, or hazardous materials information, or both

    Usage notes

    Burlington Coat Factory uses the TD4 segment to indicate 'RUSH' orders, Rush orders are not part of the typical Third Party implementation; however, the default values in the TD4 segment are TD401 = RO and TD405 = N and must be included in the 855.

    Example
    TD4-01
    152
    Special Handling Code
    Optional

    Code specifying special transportation handling instructions

    RO
    Rush Order
    TD4-05
    1073
    Yes/No Condition or Response Code
    Optional

    Code indicating a Yes or No condition or response

    • TD405 identifies if a Material Safety Data Sheet (MSDS) exists for this product. A "Y" indicates an MSDS exists for this product; an "N" indicates an MSDS does not exist for this product.
    N
    No
    Y
    Yes
    N1 Buying Party (Purchaser)
    OptionalMax >1
    Variants (all may be used)
    N1Ship ToN1Vendor
    N1
    300

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)

    Burlington Coat Factory uses the 'BY' qualifier to identify the 'Buying Party' where the 'Buying Party’ is the user 'log-in' credential (log in ID).

    Burlington Coat Factory specifies that the user 'log-in' credential in any third party system must match the 'log-in' credential of the users home system (Burlington Coat Factory system).

    For example a store user might be STO092@coat.com for all of store users located in store 92, whereas a corporate user might be tsmith1@coat.com

    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent

    Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

    *For a complete list of Burlington Coat Factory Store or DC numbers check:
    http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    UL
    UCC/EAN Location Code
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

    *For a complete list of Burlington Coat Factory Store or DC numbers check: http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    Burlington Coat Factory requires a valid Vendor Identification number in the N104, when N101 = 'VN' and N103 = 92.

    Example: Third Party Vendor # = 648121 (Bunzl)

    N2
    310

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    320

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    330

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    Usage notes

    Burlington Coat Factory assumes 'US' is the Country Code unless otherwise noted; senders should use country code when the address listed lies outside of the US.

    N1 Ship To
    OptionalMax >1
    Variants (all may be used)
    N1Buying Party (Purchaser)N1Vendor
    N1
    300

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To

    Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

    *For a complete list of Burlington Coat Factory Store or DC numbers check:
    http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent

    Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

    *For a complete list of Burlington Coat Factory Store or DC numbers check:
    http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    UL
    UCC/EAN Location Code
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

    *For a complete list of Burlington Coat Factory Store or DC numbers check: http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    Burlington Coat Factory requires a valid Vendor Identification number in the N104, when N101 = 'VN' and N103 = 92.

    Example: Third Party Vendor # = 648121 (Bunzl)

    N2
    310

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    320

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    330

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    Usage notes

    Burlington Coat Factory assumes 'US' is the Country Code unless otherwise noted; senders should use country code when the address listed lies outside of the US.

    N1 Vendor
    OptionalMax >1
    Variants (all may be used)
    N1Buying Party (Purchaser)N1Ship To
    N1
    300

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    VN
    Vendor

    Burlington Coat Factory uses the 'VN' qualifier to identify the Vendor Number in the Burlington Coat Factory systems. The vendor number must be transmitted with the item to establish the relationship between the supplier and the Purchase Order.

    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent

    Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

    *For a complete list of Burlington Coat Factory Store or DC numbers check:
    http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    UL
    UCC/EAN Location Code
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Burlington Coat Factory requires a valid Store Identification code (Store or DC#) in the N104, when N101 = 'ST' and N103 = '92'.

    *For a complete list of Burlington Coat Factory Store or DC numbers check: http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    Burlington Coat Factory requires a valid Vendor Identification number in the N104, when N101 = 'VN' and N103 = 92.

    Example: Third Party Vendor # = 648121 (Bunzl)

    N2
    310

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    320

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    330

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    Usage notes

    Burlington Coat Factory assumes 'US' is the Country Code unless otherwise noted; senders should use country code when the address listed lies outside of the US.

    Detail

    PO1 Loop
    OptionalMax >1
    PO1
    010

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Example
    If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
    If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
    If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    Usage notes

    Burlington Coat Factory uses the PO101 as the data carrier for the Burlington Coat Factory Item number (Buyers Item Number).

    PO1-02
    330
    Quantity Ordered
    Optional
    Min 1Max 15

    Quantity ordered

    PO1-03
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    BD
    Bundle
    BG
    Bag
    BX
    Box
    CA
    Case
    CS
    Cassette
    DZ
    Dozen

    Burlington Coat Factory uses the 'DZ' qualifier to describe items sold in dozens such as pens and pencils in the Burlington Coat Factory Procurement System.

    EA
    Each
    GS
    Gross

    Burlington Coat Factory uses the 'GS' qualifier to describe items sold in Gross quantities such as shoe clips and peds in the Burlington Coat Factory Procurement System.

    KT
    Kit
    LO
    Lot

    Burlington Coat Factory uses the 'LO' qualifier to describe items sold in Lots as would be the case for print jobs in the Burlington Coat Factory Procurement System.

    PK
    Package
    PL
    Pallet/Unit Load

    Burlington Coat Factory uses the 'PL' qualifier to describe pallet loads of items sold as such in the Burlington Coat Factory Procurement System.

    PR
    Pair

    Burlington Coat Factory uses the 'PR' qualifier to describe pairs of items sold in pairs only such as gloves in the Burlington Coat Factory Procurement System.

    RL
    Roll

    Burlington Coat Factory uses the 'RL' qualifier to describe sets of items sold by the roll such as garment film and shrink wrap in the Burlington Coat Factory Procurement System.

    RM
    Ream

    Burlington Coat Factory uses the 'RM' qualifier to describe reams of coloured paper in the Burlington Coat Factory Procurement System; Note: Standard 'Copy' paper uses the 'CS' qualifier.

    ST
    Set

    Burlington Coat Factory uses the 'ST' qualifier to describe sets of items such as size dividers in the Burlington Coat Factory Procurement System.

    UN
    Unit

    Burlington Coat Factory uses the 'UN' qualifier to describe units that are undefined by other means in the Burlington Coat Factory procurement system.

    PO1-04
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    PO1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    NT
    Net

    Burlington Coat Factory uses the 'NT' qualifier to identify 'net price' for the item described in the PO101. Net price is described as price per unit, where the unit description for the item found in the PO101 is further described by the Unit or basis of measurement found in the PO105 field. In other words, 'net' price can beat the unit, each, case, pallet, roll, pair or pack; or any 'unit' description found in the PO105 field.

    PO1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BP
    Buyer's Part Number

    Burlington Coat Factory uses the 'BP' qualifier to identify the Buyers Part Number which can also be used to describe the item or part number found in the Burlington Coat Factory procurement system which identifies the item.

    PO1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VN
    Vendor's (Seller's) Item Number

    Burlington Coat Factory uses the 'VN' qualifier to identify the vendor or sellers part number; while this is not a required attribute it is used as a cross reference in the event of a document failure to ensure that the correct item is being procured.

    PO1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)

    Burlington Coat Factory uses the 'UP' qualifier to identify the vendors UPC or consumer package code for the item being procured, while this is not a required attribute it is used as a cross reference in the event of a document failure to ensure that the correct item is being procured.

    PO1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PID Loop
    OptionalMax >1
    PID
    050

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Summary

    CTT Loop
    OptionalMax >1
    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Example
    If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    CTT-02
    347
    Hash Total
    Optional
    Min 1Max 10

    Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

    ## Example:
    -.0018 First occurrence of value being hashed.
    .18 Second occurrence of value being hashed.
    1.8 Third occurrence of value being hashed.
    18.01 Fourth occurrence of value being hashed.

    1855 Hash total prior to truncation.
    855 Hash total after truncation to three-digit field.

    CTT-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    CTT-04
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    AMT
    020

    Monetary Amount

    OptionalMax use 1

    To indicate the total monetary amount

    • If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
    Example
    AMT-01
    522
    Amount Qualifier Code
    Required

    Code to qualify amount

    TT
    Total Transaction Amount

    Burlington Coat Factory uses the 'TT' qualifier to ascertain the total value of the goods being procured within the order and can be further described as the total quantity of the item, found in the PO102, multiplied by the quantity of the item, found in the PO104, accumulated for all of the items in the order.

    For example the user orders 2 items from the same vendor, Item 1 (PO102PO104) would be added to Item 2 (PO102PO104), this value would be used to populate the AMT02 field.

    AMT-02
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    SE
    030

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    855 Sample: RQ 2421457/PO 840104

    ST|855|7890
    BAK|00|AD|ANA LOPEZ 2421457|20130711||2421457
    DTM|010|20130716
    N1|BY|bcfst568
    N1|ST|BURLINGTON #568 G3|92|568
    N1|VN|BUNZL|9|648121
    PO1|0001|5|CS|60.5000|NT|BP|01001.0007|VN|49055788
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0002|3|RL|22.2500|NT|BP|01040.0060|VN|52491454
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0003|14|CS|30.1600|NT|BP|01040.0065|VN|18309090
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0004|9|CS|32.4300|NT|BP|01040.0064|VN|18309089
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0005|3|CS|47.5600|NT|BP|01040.0056|VN|18307390
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0006|6|CS|20.4900|NT|BP|01043.0035|VN|B8210001
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0007|1|PK|7.5900|NT|BP|00615.0040|VN|B83907065
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0008|5|PK|2.7600|NT|BP|01025.0038|VN|423601025
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0009|1|CS|18.1000|NT|BP|00620.0022|VN|14500164
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0010|1|BX|14.0000|NT|BP|00624.0002|VN|14504315
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0011|1|CS|33.2900|NT|BP|00624.0000|VN|14505000
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0012|10|CS|27.2600|NT|BP|01044.0000|VN|15400373
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0013|1|EA|9.0000|NT|BP|00628.0008|VN|276009121
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0014|3|BX|3.7900|NT|BP|00628.0065|VN|719521225
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0015|3|CS|39.2300|NT|BP|00620.0086|VN|12800056
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0016|10|CS|23.4800|NT|BP|01044.0010|VN|15403284
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0017|2|CS|5.0000|NT|BP|01044.0003|VN|15409507
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0018|1|KT|17.3600|NT|BP|00620.0097|VN|F52806041
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0019|1|KT|17.3600|NT|BP|00620.0098|VN|F52806031
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0020|9|CS|32.0000|NT|BP|01002.0000|VN|72820012
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0021|1|CS|20.8900|NT|BP|01001.0003|VN|49050104
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0022|1|BG|6.2300|NT|BP|00615.0046|VN|B85310395
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0023|1|BX|15.1700|NT|BP|00018.0176|VN|F64600315
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0024|2|CS|61.6400|NT|BP|00034.0105|VN|76270850
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0025|1|CS|71.3800|NT|BP|00034.0121|VN|47655851
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0026|1|CS|5.5800|NT|BP|01038.0032|VN|34764289
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0027|1|BX|12.8600|NT|BP|01032.0015|VN|B4662060
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    PO1|0028|6|CS|21.8200|NT|BP|01042.0004|VN|13800360
    PID|F||||9090-5788 BURLINGTON COAT FACTORY THERMAL RECIEPT 3-1/8
    CTT|28
    SE|64|7890

    855 Sample: RQ 2421982/PO 840132

    ST|855|7918
    BAK|00|AD|BRYAN MALTMAN 2421982|20130711||2421982
    DTM|010|20130713
    N1|BY|bcfst588
    N1|ST|BURLINGTON #588 (G3)|92|588
    N1|VN|BUNZL|9|648121
    PO1|0001|3|CS|47.5600|NT|BP|01040.0056|VN|18307390
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0002|2|CS|60.5000|NT|BP|01001.0007|VN|49055788
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0003|12|CS|30.1600|NT|BP|01040.0065|VN|18309090
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0004|1|PK|7.5900|NT|BP|00615.0040|VN|B83907065
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0005|1|KT|17.3600|NT|BP|00620.0097|VN|F52806041
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0006|1|BX|22.9300|NT|BP|01032.0016|VN|B4662118
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0007|2|CS|39.2300|NT|BP|00620.0086|VN|12800056
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0008|3|BX|3.7900|NT|BP|00628.0065|VN|750062805
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0009|1|CS|18.1000|NT|BP|00620.0022|VN|14500164
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0010|10|CS|27.2600|NT|BP|01044.0000|VN|15400373
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0011|1|KT|17.3600|NT|BP|00620.0098|VN|F52806031
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0012|6|CS|32.0000|NT|BP|01002.0000|VN|A8141001
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0013|1|PK|6.6000|NT|BP|00670.0003|VN|778400075
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0014|1|BX|15.1700|NT|BP|00018.0176|VN|F64600315
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0015|2|RL|5.8400|NT|BP|01056.0081|VN|F65010401
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0016|1|BX|37.2700|NT|BP|01004.0091|VN|F65010185
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    PO1|0017|1|RL|5.2100|NT|BP|01004.0092|VN|F65010191
    PID|F||||1017390 BRAG BAG 16-MIC POLY 21X16X44
    CTT|17
    SE|42|7918

    855 Sample: RQ 2520959/PO 842201

    ST|855|8247
    BAK|00|AD|2520959|20130725||2520959
    DTM|010|20130726
    N1|BY|bcfst559
    N1|ST|BURLINGTON #559 G1|92|559
    N1|VN|BUNZL|9|648121
    PO1|0001|4|CS|47.5600|NT|BP|01040.0056|VN|18307390
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0002|3|RL|22.2500|NT|BP|01040.0060|VN|52491454
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0003|8|CS|32.4300|NT|BP|01040.0064|VN|18309089
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0004|8|CS|30.1600|NT|BP|01040.0065|VN|18309090
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0005|2|CS|32.6100|NT|BP|01056.0076|VN|346700123
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0006|2|CS|25.9400|NT|BP|01056.0077|VN|346700133
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0007|1|CS|22.4700|NT|BP|01056.0078|VN|346700143
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0008|3|EA|5.9100|NT|BP|01025.0014|VN|423600011
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0009|2|BX|7.1000|NT|BP|01025.0033|VN|423600145
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0010|1|PK|7.5900|NT|BP|00615.0040|VN|B83907065
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0011|2|CS|27.2600|NT|BP|01044.0000|VN|15400373
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0012|3|CS|23.4800|NT|BP|01044.0010|VN|15403284
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0013|3|BX|3.7900|NT|BP|00628.0065|VN|750062805
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0014|1|BG|6.2300|NT|BP|00615.0046|VN|B85310395
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0015|3|CS|21.8200|NT|BP|01042.0004|VN|13800360
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0016|1|CS|32.0000|NT|BP|01002.0000|VN|66501006
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0017|3|CS|61.6400|NT|BP|00034.0105|VN|76270850
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0018|4|EA|3.6300|NT|BP|00626.0023|VN|750046531
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    PO1|0019|2|CS|16.9700|NT|BP|01012.0032|VN|41249009
    PID|F||||1017390 BRAG BAG 16-MICPOLY 21X16X44
    CTT|19
    SE|46|8247

    855 Sample: RQ 2561040/PO 843281

    ST|855|8331
    BAK|00|AD|2561040|20130801||2561040
    DTM|010|20130801
    N1|BY|bcfst481
    N1|ST|BURLINGTON #481 G1|92|481
    N1|VN|BUNZL|9|648121
    PO1|0001|14|CS|30.1600|NT|BP|01040.0065|VN|18309090
    PID|F||||1019090 BRAG BAG 15-MIC 16X8X26 1/COLOR 2/SIDE
    PO1|0002|8|CS|32.4300|NT|BP|01040.0064|VN|18309089
    PID|F||||1019090 BRAG BAG 15-MIC 16X8X26 1/COLOR 2/SIDE
    PO1|0003|2|CS|60.5000|NT|BP|01001.0007|VN|49055788
    PID|F||||1019090 BRAG BAG 15-MIC 16X8X26 1/COLOR 2/SIDE
    PO1|0004|10|CS|21.8200|NT|BP|01042.0004|VN|13800360
    PID|F||||1019090 BRAG BAG 15-MIC 16X8X26 1/COLOR 2/SIDE
    CTT|4
    SE|16|8331

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