X12 211 Freight Activity Motor Carrier Bill of Lading
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Bill of Lading Transaction Set (211) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other parties, responsible for contracting with a motor carrier, to provide a legal bill of lading for a shipment. It is not to be used to provide a motor carrier with data relative to a load tender, pick-up manifest, or appointment scheduling.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- BL
- Motor Carrier Bill of Lading (211)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 211
- Motor Carrier Bill of Lading
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for the Motor Carrier Bill of Lading
To transmit identifying numbers, dates, and other basic data related to the transaction set
Standard Carrier Alpha Code
- BOL01 is the Standard Carrier Alpha Code (SCAC) of the carrier that is to provide transportation services.
The Standard Carrier Alpha Code (SCAC) is a unique code used to identify transportation companies. It is typically two to four alpha characters in length and was developed by the National Motor Freight Traffic Association in the 1960s to help the transportation industry computerize data and records. For more information go to http://www.nmfta.org/pages/scac
Burlington Stores discontinued use of the MS2 Equipment or Container Owner and Type in January 2015, the MS3 segment will be removed entirely at that time both from the specification as well as the 211 document. Data/Content migration took place on July 10, 2014 following carrier notification. Information will be available in the original as well as the replacement location until January 2015 when the MS2 Equipment or Container Owner will be removed.
• MS201 Standard Carrier Alpha Code is available today and can be found in the BOL01.
• MS202 207 Equipment Number; Burlington Stores will use the uses the 'EQ' qualifier in the L1102 Reference Identification Qualifier to describe the equipment number of the chassis, container or trailer for the current shipment in the L1101 Reference Identification.
The Burlington EDI Team is committed to 'Making it Easy!'
...If there are any questions about any Burlington Stores EDI specifications contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@BurlingtonStores.com, where an incident will be opened and answered by the next available EDI Coordinator.
Code identifying payment terms for transportation charges
- BOL02 is the method of payment for the freight charges.
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
- BOL03 is the identification number assigned by the shipper, usually the Bill of Lading number.
Date expressed as CCYYMMDD
- BOL04 is the date the carrier picked up the freight.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BOL05 is the actual time the carrier picked up the freight.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BOL06 is the number assigned by the carrier to the shipment, usually the PRO number.
Set Purpose
To allow for positive identification of transaction set purpose
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Code describing the relationship of a carrier to a specific shipment movement
Free-form text for city name
- MS303 is the city where the interline was performed.
Equipment or Container Owner and Type
To specify the owner, the identification number assigned by that owner, and the type of equipment
- The MS2 segment is used to provide the carrier with the trailer number of the trailer that has the shipment on it.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- EQ
- Equipment Number
- LO
- Load Planning Number
Burlington Stores sends the 'LO' qualifier in the L1102 segment to identify the Load Planning Number (WMS Load number) from the Burlington Stores Warehouse Management System (Manhattan Associates WMS) on the 211 Motor Carrier Bill of Lading on all Domestic Warehouse Shipments from DC to Store locations for freight accounting purposes.
Invoicing Domestic Warehouse Shipments from DC to Store:
Burlington Stores requires the carriers to reference the 'LO' qualifier in the N9 Reference Identification segment on the 210 Motor Carrier Freight Details and Invoice such that the N901 Reference Identification Qualifier = 'LO' qualifier to identify the Load Planning Number (WMS Load number) from the Burlington Stores Warehouse Management System (Manhattan Associates WMS) on the 210 Motor Carrier Freight Details and Invoice for all Domestic Warehouse Shipments from DC to Store locations for freight accounting purposes.
Burlington Stores ALSO requires the carriers to identify the B303 Shipment Identification Number as the 'LO' qualifier from the L1102 segment on the 211 Motor Carrier Bill of Lading on all Domestic Warehouse Shipments from DC to Store locations for freight accounting purposes for the purpose identifying the Load Planning Number (WMS Load number) from the Burlington Stores Warehouse Management System (Manhattan Associates WMS) on all Domestic Warehouse Shipments from DC to Store locations for freight accounting purposes.
- RU
- Route Number
Burlington Stores uses the 'RU' qualifier to describe the Burlington Stores Route Number for the current shipment.
Burlington Stores discontinued use of the MS2 Equipment or Container Owner and Type in January 2015, the MS3 segment will be removed entirely at that time both from the specification as well as the 211 document. Data/Content migration took place on July 10, 2014 following carrier notification. Information will be available in the original as well as the replacement location until January 2015 when the MS2 Equipment or Container Owner will be removed.
• MS201 Standard Carrier Alpha Code is available today and can be found in the BOL01.
• MS202 207 Equipment Number; Burlington Stores will use the uses the 'EQ' qualifier in the L1102 Reference Identification Qualifier to describe the equipment number of the chassis, container or trailer for the current shipment in the L1101 Reference Identification.The Burlington EDI Team is committed to 'Making it Easy!'
...If there are any questions about any Burlington Stores EDI specifications contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or
EDI.Support@BurlingtonStores.com, where an incident will be opened and answered by the next available EDI Coordinator.
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
When N101 = 'ST' and N103 = 93, then N104 = the Burlington Stores Store or DC#
*For a complete list of stores check
http://www.burlingtoncoatfactory.com/Vendors/LocationsContacts.aspx
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
Burlington Stores does not currently send the N404 segment however this segment will remain in the specification for future use.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- SH
- Shipper Contact
- TA
- Traffic Administrator
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
Burlington Stores does not currently send the N404 segment however this segment will remain in the specification for future use.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- SH
- Shipper Contact
- TA
- Traffic Administrator
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Detail
Bill of Lading Line Item Number
To reference a Bill of Lading line number
- The AT1 segment provides the line number for all of the related items included.
It may include reference numbers, rates and charges, descriptions, and or line item details. Any data included within a single loop is related to the other data included in that loop. Any reference numbers included in a loop with line item details are related to that line item only. Any reference numbers included in its own line item are related to the entire shipment and can not be broken out by line item detail.
Bill of Lading Line Item Detail
To specify Bill of Lading quantity, weight, and commodity classification
- The AT2 segment is used to provide the carrier with the appropriate data to rate the shipment. It is included per line item when the line item includes an item of freight.
Number of units (pieces) of the lading commodity
- AT201 is the number of carrier handling units for the line item.
Code for packaging form of the lading quantity
- AT202 is the packaging form of the lading quantity in AT201.
- CTN
- Carton
- PLT
- Pallet
Burlington Stores does not currently ship pallets however this segment will remain in the specification for future use.
Code defining the type of weight
- AT203 and AT204 qualify AT205.
- G
- Gross Weight
Numeric value of weight
- AT205 is the weight of the lading quantity identified in AT201.
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
- The MAN segment provides the marks and numbers associated with the line item identified in the AT2 segment.
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- CP
- Carrier-Assigned Package ID Number
- GM
- SSCC-18 and Application Identifier
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
- MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
- When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.
Code specifying the application or source of Marks and Numbers (87)
- W
- Pallet Number
Burlington Stores does not currently ship pallets however this segment will remain in the specification for future use.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1: Route 20^2
BOL|SCAC|TP|20666012|20140610|0236|10000017828
B2A|00
MS3|SCAC|O|20
MS2|SCAC|260481
L11|100039601|LO
L11|20|RU
L11|260481|EQ
N1|SH|BURLINGTON COAT FACTORY DC W10
N3|570 EAST MILL ST.
N4|SAN BERNADINO|CA|92408
G61|TA|TRAFFIC ADMINISTRATOR|TE|(909) 386-0375
N1|ST|BURLINGTON COAT FACTORY|93|393
N3|3500 NORTH ROXBORO ROAD|OXFORD COMMONS
N4|DURHAM|NC|27704
G61|DC|STORE RECEIVING DEPT.|TE|(919) 220-7133
AT1|1
AT2|129|CTN|G|L|1804.30
MAN|GM|00000129140211703797
MAN|GM|00000129140212410472
MAN|GM|00000129140212410595
MAN|GM|00508863320028716809
MAN|GM|00508863320028716816
MAN|GM|00508863320028757642
SE|146|0001
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