Canadian Pacific
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Rail Carrier Shipment Information (Carload)
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X12 404 Rail Carrier Shipment Information (Carload)

X12 Release 7010

This X12 Transaction Set contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and can be used as notification of equipment release and/or a legal bill of lading.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    ZC1
    0200
    Beginning Segment for Data Correction or Change
    Max use 1
    Optional
    BX
    0300
    General Shipment Information
    Max use 1
    Required
    BNX
    0400
    Rail Shipment Information
    Max use 1
    Required
    M3
    0500
    Release
    Max use 1
    Required
    N9
    0600
    Extended Reference Information
    Max use 30
    Required
    DTM
    0900
    Date/Time Reference
    Max use 5
    Optional
    N7 Loop
    N7
    1000
    Equipment Details
    Max use 1
    Required
    VC Loop
    M7
    1300
    Seal Numbers
    Max use 5
    Optional
    M12
    1700
    In-bond Identifying Information
    Max use 2
    Optional
    GA
    1750
    Canadian Grain Information
    Max use 15
    Optional
    F9
    1900
    Origin Station
    Max use 1
    Required
    D9
    2000
    Destination Station
    Max use 1
    Required
    R2
    4600
    Route Information
    Max use 13
    Required
    H3
    5200
    Special Handling Instructions
    Max use 20
    Optional
    PS
    5300
    Protective Service Instructions
    Max use 5
    Optional
    LS
    6700
    Loop Header
    Max use 1
    Optional
    LE
    7600
    Loop Trailer
    Max use 1
    Optional
    PER
    7700
    Administrative Communications Contact
    Max use 5
    Optional
    LH2
    7800
    Hazardous Classification Information
    Max use 6
    Optional
    LHR
    7900
    Hazardous Material Identifying Reference Numbers
    Max use 1
    Optional
    LH6
    8000
    Hazardous Certification
    Max use 5
    Optional
    XH
    8100
    Pro Forma - B13 Information
    Max use 1
    Optional
    X7
    8200
    Customs Information
    Max use 10
    Optional
    SE
    8400
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number Code
    Required

    Code specifying the version number of the interchange control segments

    00701
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2013
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested Code
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    2
    Interchange Acknowledgment Requested only when Interchange is "Rejected Because Of Errors"
    3
    Interchange Acknowledgment Requested only when Interchange is "Rejected Because Of Errors" or "Accepted but Errors are Noted"
    ISA-15
    I14
    Interchange Usage Indicator Code
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    SR
    Rail Carrier Shipment Information (404, 419)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    007010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2013

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    404
    Rail Carrier Shipment Information
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    ZC1
    0200

    Beginning Segment for Data Correction or Change

    OptionalMax use 1

    To transmit identifying numbers, dates, and other basic data relating to the transaction set

    Usage notes

    This segment is required when submitting EDI 404 correctors or cancellations to CP.

    Example
    ZC1-01
    145
    Shipment Identification Number
    Required
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    ZC1-02
    206
    Equipment Initial
    Required
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    • For any rail shipment, ZC102 is required.
    Usage notes

    Must be identical to the previous shipping instructions. For multi-car
    shipments must be identical to the lead car of the previous shipping instructions.

    ZC1-03
    207
    Equipment Number
    Required
    Min 1Max 15

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    Usage notes

    Must be identical to the previous shipping instructions. For multi-car
    shipments must be identical to the lead car of the previous shipping
    instructions.

    ZC1-04
    244
    Transaction Reference Number
    Required
    Min 1Max 50

    Sender's assigned number for referenced transaction set

    Usage notes

    Must be identical to the previous shipping instructions. Bill of Lading/Shipment number as previously transmitted in the N9 segment with code values of BM, BL, BN, CO, CR, OB, SI or WY.

    ZC1-05
    243
    Transaction Reference Date
    Required
    CCYYMMDD format

    Date of referenced transaction set expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    Must be identical to the previous shipping instructions. Original date of Bill of Lading/Shipment number as previously transmitted in the N9 segment with code values of BM, BL, BN, CO, CR, OB, SI or WY.

    ZC1-06
    202
    Correction Indicator Code
    Required

    Code indicating that the transaction set contains information which corrects previous information

    CA
    Cancelled Bill
    CO
    Correction
    ZC1-07
    140
    Standard Carrier Alpha Code
    Required

    Code identifying the Standard Carrier Alpha Code

    CPRS
    Canadian Pacific Railway
    ZC1-08
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    • If ZC108 is "R" (Rail), then ZC102 is required.
    R
    Rail
    X
    Intermodal (Piggyback)
    BX
    0300

    General Shipment Information

    RequiredMax use 1

    To transmit identification numbers and other basic shipment data

    • BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
    Example
    BX-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BX-02
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    R
    Rail
    X
    Intermodal (Piggyback)
    BX-03
    146
    Shipment Method of Payment Code
    Required

    Code identifying payment terms for transportation charges

    11
    Rule 11 Shipment
    CC
    Collect
    NC
    Service Freight, No Charge
    NR
    Non Revenue
    PP
    Prepaid (by Seller)
    BX-04
    145
    Shipment Identification Number
    Required
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    BX-05
    140
    Standard Carrier Alpha Code
    Required

    Code identifying the Standard Carrier Alpha Code

    CPRS
    Canadian Pacific Railway
    BX-06
    188
    Weight Unit Code
    Required

    Code specifying the weight unit

    E
    Metric Ton
    K
    Kilograms
    L
    Pounds
    BX-07
    147
    Shipment Qualifier
    Required

    Code specifying relationship of this shipment with respect to other shipments given to the carrier at the same time

    1
    Master Bill for Empty Non-Revenue Equipment
    B
    Bill of Lading for Individual Shipment
    E
    Empty Equipment Billing (Non-Revenue)
    M
    Master Bill of Lading for Assembly, Distribution and Volume Shipment

    Volume Shipment. A bill of lading with multiple delivery locations.

    S
    Submaster Bill of Lading for Volume Shipment

    A bill of lading for a full truckload shipment.

    W
    Revenue Empty
    BX-08
    226
    Section Seven Code
    Optional

    Code indicating applicability of section seven option (if not transmitted assume not in effect)

    N
    Not in Effect
    S
    In Effect
    BX-13
    714
    Goods and Services Tax Reason Code
    Optional

    Code identifying the reason for a 0% rated goods and services tax

    1
    Inbound Goods and Services Tax Declaration
    2
    Outbound Goods and Services Tax Declaration
    3
    Goods and Services Tax Inbound/Outbound Declaration Documentary Evidence Filed at Origin
    BNX
    0400

    Rail Shipment Information

    RequiredMax use 1

    To transmit rail-specific shipment data

    Example
    BNX-01
    460
    Shipment Weight Code
    Required

    Code indicating the way by which weights are obtained for a particular shipment

    A
    Shipper's Weight Agreement
    M
    Manifest Weight
    N
    No Wt. Req., Ship. Moving on Contract or per car rate
    O
    Official Weight
    R
    Carrier Scale Weight
    S
    Shipper Certified Scale Weights
    T
    Tariff Authorized Weight
    BNX-03
    11
    Billing Code
    Required

    Code indicating type of Bill

    E
    Storage
    M
    Multiple Shipment Billing
    S
    Single Shipment Billing
    U
    Unit Train Billing
    M3
    0500

    Release

    RequiredMax use 1

    To indicate that the equipment is or is not to be released

    Usage notes

    CP uses the information provided in this segment for billing purposes only. The date and time indicated in this segment is not used for release of equipment(s).

    Example
    At least one of Date (M3-02) or Time (M3-03) is required
    If Time Code (M3-04) is present, then Time (M3-03) is required
    M3-01
    132
    Release Code
    Required

    Code signifying whether or not the shipment information transaction set includes instructions for pickup and movement of the shipment; (This code provides a means for the shipper to transmit billing data along with the movement instructions, transmit billing data ahead of the movement instructions, or follow movement instructions with complete billing data at a later date)

    • If M301 contains code value "S" or "R", then M302 is the date of release. If M301 contains code value "U", then M302 is the estimated date of release.
    R
    Released with Billing Data
    M3-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    M3-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    M3-04
    623
    Time Code
    Optional

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    • M304 reflects the time zone which the time reflects.
    AT
    Alaska Time
    CT
    Central Time
    ET
    Eastern Time
    LT
    Local Time
    MT
    Mountain Time
    NT
    Newfoundland Time
    PT
    Pacific Time
    TT
    Atlantic Time
    N9
    0600

    Extended Reference Information

    RequiredMax use 30

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
    If Time Code (N9-06) is present, then Time (N9-05) is required
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code identifying the Reference Identification

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.

    2K
    Food and Drug Administration (FDA) Product Type
    09
    Customs Bar Code Number
    BL
    Government Bill of Lading
    BM
    Bill of Lading Number
    BN
    Booking Number
    CED
    Canada Border Services Agency (CBSA) Export Declaration Number
    CG
    Consignee's Order Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    CO
    Customer Order Number
    CR
    Customer Reference Number
    CT
    Contract Number
    EB
    Embargo Permit Number
    ED
    Export Declaration
    EN
    Embargo Number
    EP
    Export Permit Number
    GB
    Grain Block Number
    GR
    Grain Order Reference Number
    GT
    Goods and Service Tax Registration Number
    HS
    Harmonized Code System (Canada)
    IB
    In Bond Number
    IL
    Internal Order Number
    ITN
    Census Internal Transaction Number (ITN)
    MB
    Master Bill of Lading
    PN
    Permit Number
    PO
    Purchase Order Number
    SI
    Shipper's Identifying Number for Shipment (SID)

    A unique number (to the shipper) assigned by the shipper to identify the shipment.

    SO
    Shipper's Order (Invoice Number)
    UT
    Unit Train
    WO
    Work Order Number

    Number assigned for work including material and labor beyond normal work required to fulfill a service order.

    ZZ
    Mutually Defined
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 80

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N9-03
    369
    Free-form Description
    Optional
    Min 1Max 45

    Free-form descriptive text

    N9-04
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    N9-05
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    N9-06
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    • N906 reflects the time zone which the time reflects.
    DTM
    0900

    Date/Time Reference

    OptionalMax use 5

    To specify pertinent dates and times

    Example
    If Time Code (DTM-04) is present, then Time (DTM-03) is required
    At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required
    If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
    DTM-01
    374
    Date/Time Qualifier
    Required
    Min 3Max 3

    Code specifying type of date or time, or both date and time

    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    DTM-04
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    DTM-05
    1250
    Date Time Period Format Qualifier
    Optional
    Min 2Max 3

    Code indicating the date format, time format, or date and time format

    DTM-06
    1251
    Date Time Period
    Optional
    Min 1Max 35

    Expression of a date, a time, or range of dates, times or dates and times

    N7 Loop
    RequiredMax >1
    N7
    1000

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Example
    If either Weight (N7-03) or Weight Qualifier (N7-04) is present, then the other is required
    If either Tare Weight (N7-05) or Tare Qualifier Code (N7-16) is present, then the other is required
    N7-01
    206
    Equipment Initial
    Required
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    • N701 is mandatory for rail transactions.
    N7-02
    207
    Equipment Number
    Required
    Min 1Max 15

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    N7-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    N7-04
    187
    Weight Qualifier
    Optional

    Code specifying the type of weight

    A3
    Shippers Weight
    E
    Estimated Net Weight
    G
    Gross Weight
    N
    Actual Net Weight
    N7-05
    167
    Tare Weight
    Optional
    Min 3Max 8

    Weight of the equipment

    N7-06
    232
    Weight Allowance
    Optional
    Min 2Max 6

    Allowance made for increased weight due to such factors as snow

    N7-11
    40
    Equipment Description Code
    Optional

    Code identifying type of equipment used for shipment

    Usage notes

    This is not a comprehensive list and only includes some of the most
    commonly used Equipment Description Codes.

    BG
    Bogie
    CA
    Caboose
    ID
    Idler Car
    OT
    Open-top/flatbed trailer
    RR
    Rail Car
    SK
    Stack Car
    TK
    Trailer, Tank (Food Grade-Liquid)
    TN
    Tank Car
    N7-12
    140
    Standard Carrier Alpha Code
    Optional

    Code identifying the Standard Carrier Alpha Code

    • N712 is the owner of the equipment.
    CPRS
    Canadian Pacific Railway
    N7-15
    567
    Equipment Length
    Optional
    Min 4Max 5

    Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

    N7-16
    571
    Tare Qualifier Code
    Optional
    Min 1Max 1

    Code identifying the type of tare

    N7-20
    65
    Height
    Optional
    Min 1Max 8

    Vertical dimension of an object measured when the object is in the upright position

    • N720 and N721 are expressed in inches.
    N7-21
    189
    Width
    Optional
    Min 1Max 8

    Shorter measurement of the two horizontal dimensions measured with the object in the upright position

    VC Loop
    OptionalMax >1
    VC
    1100

    Motor Vehicle Control

    RequiredMax use 1

    To define motor vehicle identification and logistics

    Usage notes

    Used by shippers of Automotive to report VIN level details. VIN numbers should be passed here and not as free-form description in the L502.

    Example
    VC-01
    539
    Vehicle Identification Number
    Required
    Min 1Max 30

    Unique identification number stamped on the vehicle by the manufacturer

    VC-02
    836
    Vehicle Deck Position Code
    Optional
    Min 2Max 2

    Code identifying the specific position of a vehicle on multi-level equipment; when dealing with rail cars the front end will be defined as that end of the rail car which the vehicle faces

    VC-03
    837
    Vehicle Type Code
    Required

    Code specifying the Vehicle Type Code for freight rate and claims purposes

    1
    Automobile
    2
    Truck
    3
    Others
    4
    Used Vehicles
    5
    Military
    VC-04
    838
    Dealer Code
    Optional
    Min 2Max 9

    A code assigned by a manufacturer to identify their dealers

    VC-05
    1
    Route Code
    Optional
    Min 1Max 13

    Mutually defined route code

    • VC05 is the automotive manufacturer route code.
    Usage notes

    Auto Manufacturer's route code.

    VC-10
    583
    Factory Car Order Number
    Optional
    Min 6Max 10

    This number to be supplied by the shipper for Canadian customer requirements at border points for all finished motor vehicles exported to the United States from Canada

    VC-12
    1543
    Equipment Orientation Code
    Optional
    Min 1Max 1

    Code indicating the direction the equipment is entrained or the lading is loaded; When used to indicate the lading orientation, direction is defined relative to the equipment on which it is loaded

    • VC12 is the direction the headlights of the vehicle point.
    VC-13
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • VC13 is the final destination ramp location as assigned by the manufacturer.
    Usage notes

    Code designated by the manufacturer to identify the destination ramp.

    N1 Loop
    OptionalMax >1
    N1
    1120

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    This N1 loop is used to identify mixed carloads of vehicles belonging to different manufacturers or private owners. These carloads may also be composed of vehicles with mixed IN-BOND or NOT IN-BOND status. The use of this loop can precisely identify the owner, payer and the IN-BOND status of each vehicle.

    Used to identify the owner or freight payer of the vehicle.

    This loop is used to identify parties associated with each vehicle.

    Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CN
    Consignee
    N1
    Notify Party no. 1
    OW
    Owner of Property or Unit
    PF
    Party to Receive Freight Bill
    UC
    Ultimate Consignee
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code specifying the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    When qualified by 'C5' this field should contain the full 13 character CIF format including leading zeros. This format is defined as either 9 character alphanumeric (CIF ID) or 9 digit numeric (DUNS number) plus the 4 digit sub-location number. When conveying a primary location the sub-location will be zeros. For example:

    '0123456780000' where DUNS=012345678 and the +4= 0000
    'A222222220000' where CIF ID= A22222222 and the +4= 0000

    N3
    1140

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1160

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code specifying the Standard State/Province as defined by appropriate government agency

    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code specifying international postal zone code excluding punctuation and blanks (zip code for United States)

    • N403 contains the postal code in an unstructured format. N408 contains the postal code in a structured format. When a postal code data field is used, the parties shall agree as to which data element (N403 or N408) shall be used in the transaction set.
    N4-04
    26
    Country Code
    Required
    Min 2Max 3

    Code identifying the country

    H3
    1180

    Special Handling Instructions

    OptionalMax use 1

    To specify special handling instructions in coded or free-form format

    Usage notes

    Used to specify the IN-BOND status of the vehicle. Only one occurrence per vehicle is allowed.

    Example
    H3-01
    152
    Special Handling Code
    Optional

    Code specifying special transportation handling instructions

    IB
    In-bond
    NH
    Do Not Hump
    M7
    1300

    Seal Numbers

    OptionalMax use 5

    To record seal numbers used and the organization that applied the seals

    Usage notes

    A 'Cone Seal' is indicated by "HV" in the IM02. A 'Red Ball' customs seal is indicated by the presence of an M12 segment.

    For Seal Numbers that exceed the 15 character field length, the last 15 characters of the seal number will be used.

    Example
    M7-01
    225
    Seal Number
    Required
    Min 2Max 15

    Unique number on seal used to close a shipment

    M7-02
    225
    Seal Number
    Optional
    Min 2Max 15

    Unique number on seal used to close a shipment

    M7-03
    225
    Seal Number
    Optional
    Min 2Max 15

    Unique number on seal used to close a shipment

    M7-04
    225
    Seal Number
    Optional
    Min 2Max 15

    Unique number on seal used to close a shipment

    M12
    1700

    In-bond Identifying Information

    OptionalMax use 2

    To transmit in-bond information

    Usage notes

    This segment is mandatory for all rail in-bond shipments. If while the shipment is still in transit the carrier handling the shipment receives notification of customs release and the cargo is no longer in-bond that carrier should generate a waybill correction without the M12 segment.

    M1206 contains the conventional In-bond number.

    Example
    Only one of Customs Entry Number (M12-02) or In-bond Control Number (M12-06) may be present
    If In-bond Control Number (M12-06) is present, then Reference Identification Qualifier (M12-08) is required
    If either Reference Identification Qualifier (M12-08) or Reference Identification (M12-09) is present, then the other is required
    If either Transportation Method/Type Code (M12-10) or Vessel Name (M12-11) is present, then the other is required
    M12-01
    581
    Customs Entry Type Code
    Required

    Code specifying the type of entry assigned by U.S. Customs and Border Protection (CBP)

    61
    Immediate Transportation

    Imported to U.S.

    62
    Transportation Exportation

    Imported and final destination is outside the U.S.

    63
    Immediate Exportation

    Imported to U.S and Export from the U.S with no in transit movement.

    69
    Transit

    This signifies U.S - CANADA - U.S movements.

    70
    Multi-Transit

    This signifies traffic with multiple U.S. border crossings with the shipment terminating in the U.S.

    A2
    Rail In-bond - No Carrier Remanifest

    If used, M1208 must equal 'XC'.

    A6
    Ocean In-bond - No Carrier Remanifest

    If used, M1208 must equal 'XC'.

    A8
    Truck In-bond - Carrier Remanifest

    If used, M1208 must equal 'XC'.

    DP
    Duty Paid - Cleared Customs

    If used, M1208 must equal 'XC'.

    M12-02
    601
    Customs Entry Number
    Optional
    Min 1Max 50

    Automated Commercial System Code Furnished by U.S. Customs Service and Border Protection (CBP)

    • If M1202 does not contain the paperless entry number, then M1206 is required.
    Usage notes

    Carriers authorized to participate in Paperless In-bond will be assigned a 3-position filer identification code. This code is used with a check digit routine to create a paperless In-bond number. Check digit routine is defined by U.S. Customs CAMIR document. The resulting format should contain 'V' with a 10 character identifier (i.e. VXXNNNNNNN where X are alpha-numeric and N are numeric values).

    M12-03
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • M1203 is a four-digit numeric census schedule D when identifying a U.S. port, and a three-digit numeric memorandum D when identifying a Canadian port. It is the port of destination if M1201 is "61". It is the port of export if M1201 is "62" or "63".
    Usage notes

    This is the port of destination if M1201 is '61'. It is the port of export is M1201 is '62' or '63'. It is the first U.S. physical port of re-entry if M1201 is '69' or '70'.

    M12-04
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • M1204 is five-digit numeric census schedule K. It is the foreign port of destination if M1201 is "62" or "63".
    Usage notes

    This is the foreign port of destination if M1201 is '62' or '63'.

    M12-05
    602
    Customs Shipment Value
    Optional
    Min 2Max 8

    Customs value in whole dollars

    • M1205 is the value in whole dollars of the in-bond movement. Use twenty dollars per kilo if value is unknown.
    Usage notes

    Represents the total of all X111's plus XH04 for shipments intended to move In-bond into the U.S.

    Required for U.S bonds.

    M12-06
    603
    In-bond Control Number
    Optional
    Min 9Max 9

    Currently assigned control number for in-bond movement

    Usage notes

    If used, should contain the 9 character numeric conventional in-bond number.

    M12-07
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Code identifying the Standard Carrier Alpha Code

    • M1207 identifies the carrier to whom liability is transferred.
    M12-08
    128
    Reference Identification Qualifier
    Optional

    Code identifying the Reference Identification

    BI
    Bonded Carrier Internal Revenue Service Identification Number

    Only used for Railroad bond.

    S4
    Shippers Bond Number

    Number differentiating between shipper's bond
    movements by intermodal shippers and ocean carriers and in-bond movements which default to the carrier's bond.

    Identifies a non-rail carrier bond.

    XC
    Cargo Control Number

    Used if M1201 is A2, A6, A8 or DP.

    M12-09
    127
    Reference Identification
    Optional
    Min 1Max 80

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Contains the IRS number or Standard Carrier Alpha Code (SCAC) of the bond holder identified in M1208 for codes 'BI' and 'S4'. If used for Canadian In-Bond reporting, this will contain the Cargo Control Number (CCN).

    M12-10
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    S
    Ocean
    M12-11
    182
    Vessel Name
    Optional
    Min 2Max 28

    Name of ship as documented in "Lloyd's Register of Ships"

    Usage notes

    Vessel to be loaded for export, if known.

    GA
    1750

    Canadian Grain Information

    OptionalMax use 15

    To transmit the transportation and distribution requirements of grain at Canadian ports

    Usage notes

    At least one occurrence of GA04 is required with the code value GR.

    Example
    If either Reference Identification Qualifier (GA-04) or Reference Identification (GA-05) is present, then the other is required
    If either Location Identifier (GA-14) or State or Province Code (GA-15) is present, then the other is required
    If either Percent Qualifier (GA-16) or Percentage as Decimal (GA-17) is present, then the other is required
    GA-01
    1275
    Fumigated/Cleaned Indicator Code
    Optional
    Min 1Max 1

    Code indicating whether product has been fumigated and/or cleaned

    Usage notes

    Default value is 'N'.

    GA-02
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    • GA02 is required on the first occurrence of the segment and for each new occurrence of a different commodity code.
    • GA02 contains the Canadian Grain Commission Commodity Code for terminal elevator accounting.
    Usage notes

    Will contain the Canadian Grain Commission Commodity Code for terminal
    elevator and will be required for each new occurrence of a different grain or grain order.

    Code Source is Canadian Grain Commission Grain Code 435.

    GA-03
    1576
    Inspected/Weighed Indicator Code
    Optional
    Min 1Max 2

    Code indicating whether product has been inspected and/or weighed

    Usage notes

    If GA03 is IW or IB, then CGC Certified weight is required in N703. N704 should be actual net weight, Code N.

    If not present, then shipment is neither inspected nor weighed.

    GA-04
    128
    Reference Identification Qualifier
    Optional

    Code identifying the Reference Identification

    BO
    Bin Location Number
    CW
    Canadian Wheat Board Permit Number
    DK
    Dock Number

    Used for Platform number (Producer/Dealer
    Authorization number).

    EP
    Export Permit Number
    GB
    Grain Block Number
    GR
    Grain Order Reference Number
    OH
    Origin House

    Origin House for Canadian Wheat Board.

    PN
    Permit Number
    RB
    Rate code number

    Used for incentive grain, multi-car block qualifier.

    RN
    Run Number

    Used for Canadian Wheat Board Train Run qualifier.

    XO
    Sample Number

    Grain company sample number. Sample number for grain company test weight of grain as appears in GA16 and GA17.

    ZT
    Milling in Transit
    GA-05
    127
    Reference Identification
    Optional
    Min 1Max 80

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • GA05 is used for grain block number.
    GA-06
    642
    Week
    Optional
    Min 6Max 6

    Week expressed as year/week (CCYYWW), where week is a number between 01 and 53 inclusive

    • GA06 is used for crop week.
    GA-07
    899
    Unload Terminal Elevator Code
    Optional
    Min 3Max 4

    Code specifying the unloading terminal elevator at grain exporting terminals

    Usage notes

    Code Source is Canadian Grain Commission Grain Code 435.

    GA-08
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • GA08 is used for the unload date.
    GA-09
    1470
    Number
    Optional
    Min 1Max 9

    A generic number

    • GA09 will contain the number of cars being claimed for incentive rate.
    GA-10
    1276
    Machine Separable Indicator Code
    Optional
    Min 2Max 2

    Code specifying the Canadian Grain Commission code identifying the type of grain that must be separated

    Usage notes

    Indicator code is the first two digits of the Grain Code.

    GA-11
    1277
    Canadian Wheat Board (CWB) Marketing Class Code
    Optional
    Min 1Max 1

    Code identifying the Canadian Wheat Board market class of the grain

    GA-12
    1278
    Canadian Wheat Board (CWB) Marketing Class Type Code
    Optional
    Min 1Max 1

    Code identifying Canadian Wheat Board market class type

    GA-13
    1073
    Yes/No Condition or Response Code
    Optional
    Min 1Max 1

    Code indicating a Yes or No condition or response

    • If GA13 is equal to "Y" then this is a direct hit to departure wharf for vessel loading. If "N" this is to be unloaded at terminal and GA14 is required to identify the terminal or staging area prior to vessel loading.
    GA-14
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • GA14 is the terminal or staging area name.
    GA-15
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code specifying the Standard State/Province as defined by appropriate government agency

    GA-16
    1004
    Percent Qualifier
    Optional

    Code specifying the percent qualifier

    SD
    Moisture Content
    SE
    Protein Content
    SF
    Percent Dockage

    Percentage of Grain Filler.

    SG
    Test Weight

    Test Weight of Grain.

    GA-17
    954
    Percentage as Decimal
    Optional
    Min 1Max 10

    Percentage expressed as a decimal (e.g., 0.0 through 1.0 represents 0% through 100%)

    F9
    1900

    Origin Station

    RequiredMax use 1

    To identify the rail origin of the shipment

    Example
    F9-01
    573
    Freight Station Accounting Code
    Optional
    Min 1Max 5

    Code specifying the Freight Station Accounting code assigned for AAR Managed Codes for Locations

    F9-02
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • F902 is the origin station for movement.
    Usage notes

    Contains station name as defined by the AAR Centralized Station Master.

    F9-03
    156
    State or Province Code
    Required
    Min 2Max 2

    Code specifying the Standard State/Province as defined by appropriate government agency

    F9-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    • F904 is the country code for the city named in the F902.
    F9-08
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code specifying the Standard Point Location code defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    • F908 is the Standard Point Location Code (SPLC) for the city named in the F902.
    Usage notes

    SPLC for station mentioned in the F902.

    D9
    2000

    Destination Station

    RequiredMax use 1

    To identify the rail destination of the shipment

    Example
    D9-01
    573
    Freight Station Accounting Code
    Optional
    Min 1Max 5

    Code specifying the Freight Station Accounting code assigned for AAR Managed Codes for Locations

    D9-02
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • D902 is the destination station of movement.
    D9-03
    156
    State or Province Code
    Required
    Min 2Max 2

    Code specifying the Standard State/Province as defined by appropriate government agency

    D9-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    • D904 is the country code for the city named in the D902.
    D9-08
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code specifying the Standard Point Location code defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    • D908 is the Standard Point Location Code (SPLC) for the city named in the D902.
    Usage notes

    SPLC for station mentioned in the D902.

    N1 Loop
    RequiredMax >1
    N1
    2100

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Shipper, consignee and payer of freight parties are mandatory on revenue moves. Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    Usage notes

    This is not a comprehensive list and only includes some of the most
    commonly used Entity Identifier Codes.

    11
    Party to be billed(AAR Accounting Rule 11)

    Must be provided on Rule 11 shipments.

    BN
    Beneficial Owner
    C1
    In Care Of Party no. 1
    CN
    Consignee
    FW
    Forwarder
    IM
    Importer
    N1
    Notify Party no. 1
    PF
    Party to Receive Freight Bill

    Must be provided on revenue moves.

    PU
    Party at Pickup Location
    SH
    Shipper
    UC
    Ultimate Consignee
    XQ
    Canadian Customs Broker
    XR
    Mexican Customs Broker
    XU
    United States Customs Broker
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code specifying the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    2200

    Party Location

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    2300

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code specifying the Standard State/Province as defined by appropriate government agency

    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code specifying international postal zone code excluding punctuation and blanks (zip code for United States)

    • N403 contains the postal code in an unstructured format. N408 contains the postal code in a structured format. When a postal code data field is used, the parties shall agree as to which data element (N403 or N408) shall be used in the transaction set.
    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    REF
    2350

    Reference Information

    OptionalMax use 2

    To specify identifying information

    Example
    At least one of Reference Identification (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Identification Qualifier
    Required
    Min 2Max 3

    Code identifying the Reference Identification

    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 80

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PER
    2400

    Administrative Communications Contact

    OptionalMax use 2

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    If PER05 or PER06 is present, then PER03 or PER04 is required.

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required
    Min 2Max 2

    Code identifying the major duty or responsibility of the person or group named

    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    FX
    Facsimile
    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 2048

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    FX
    Facsimile
    TE
    Telephone
    PER-06
    364
    Communication Number
    Optional
    Min 1Max 2048

    Complete communications number including country or area code when applicable

    PER-07
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    FX
    Facsimile
    TE
    Telephone
    PER-08
    364
    Communication Number
    Optional
    Min 1Max 2048

    Complete communications number including country or area code when applicable

    BL
    2520

    Billing Information

    OptionalMax use 12

    To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement

    Example
    At least one of Freight Station Accounting Code (BL-02) or City Name (BL-05) is required
    If State or Province Code (BL-06) is present, then City Name (BL-05) is required
    At least one of Freight Station Accounting Code (BL-03) or City Name (BL-09) is required
    If State or Province Code (BL-10) is present, then City Name (BL-09) is required
    BL-01
    747
    Rebill Reason Code
    Required

    Code identifying reason for rebill

    RC
    R11 Collect Beyond
    RD
    R11 Prepaid Beyond
    BL-02
    573
    Freight Station Accounting Code
    Optional
    Min 1Max 5

    Code specifying the Freight Station Accounting code assigned for AAR Managed Codes for Locations

    • BL02 is the FSAC for the origin point of the rate for this portion of this movement.
    BL-03
    573
    Freight Station Accounting Code
    Optional
    Min 1Max 5

    Code specifying the Freight Station Accounting code assigned for AAR Managed Codes for Locations

    • BL03 is the FSAC for the destination point of the rate for this portion of the movement.
    BL-04
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code specifying the Standard Point Location code defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    • BL04 is the Standard Point Location Code (SPLC) for the origin point of the rate for this portion of the movement.
    BL-05
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • BL05 through BL07 is the city, state, and country for the rate for the beginning portion of the move.
    BL-06
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code specifying the Standard State/Province as defined by appropriate government agency

    BL-09
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • BL09 through BL11 is the city, state, and country for the rate for ending portion of the move.
    BL-10
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code specifying the Standard State/Province as defined by appropriate government agency

    BL-11
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    BL-12
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Code identifying the Standard Carrier Alpha Code

    • BL12 is the Standard Carrier Alpha Code (SCAC) of the first carrier participating in the rate for the move defined in BL02 through BL11.
    BL-13
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Code identifying the Standard Carrier Alpha Code

    R2
    4600

    Route Information

    RequiredMax use 13

    To specify carrier and routing sequences and details

    Usage notes

    Each set of shipment information must include at least one R2 segment (route information). Where more than one R2 segment is applicable, each iteration of the R2 segment must be sent in the order in which they occur in the transportation process.

    When including interline city names, the AAR Rule 260 abbreviations should be used. At least one occurrence of the R2 is required with a value of 'A', 'S', or 'R' in the R202.

    Example
    R2-01
    140
    Standard Carrier Alpha Code
    Required

    Code identifying the Standard Carrier Alpha Code

    CPRS
    SCAC for Canadian Pacific Railway
    R2-02
    133
    Routing Sequence Code
    Required

    Code specifying the relationship of a carrier to a specific shipment movement

    1
    1st Carrier after Origin Carrier
    2
    2nd Carrier after Origin Carrier
    3
    3rd Carrier after Origin Carrier
    4
    4th Carrier after Origin Carrier
    5
    5th Carrier after Origin Carrier
    6
    6th Carrier after Origin Carrier
    D
    DELY (Delivery Switch Carrier)
    I
    Origin Switch Carrier
    R
    Origin Carrier, Rule 11 Shipment
    S
    Origin Carrier, Shipper's Routing (Rail)
    R2-03
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • R203 is the station or city name at which carriers interchange shipments.
    Usage notes

    Contains Rule 260 Abbreviation only.

    R2-04
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code specifying the Standard Point Location code defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    R2-06
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    R
    Rail
    H3
    5200

    Special Handling Instructions

    OptionalMax use 20

    To specify special handling instructions in coded or free-form format

    Example
    H3-01
    152
    Special Handling Code
    Optional

    Code specifying special transportation handling instructions

    Usage notes

    This is not a comprehensive list and only includes some of the most
    commonly used Special Handling Codes.

    HR
    Home for Repair
    HW
    High Wide Load
    IB
    In-bond
    IP
    Import Shipment
    NH
    Do Not Hump
    OV
    Overweight
    SH
    Shiftable Load
    SR
    Speed Restricted
    SRG
    Storage

    Service for freight held in carrier's possession beyond free time for any reason not the fault of the carrier.

    XP
    Export
    PS
    5300

    Protective Service Instructions

    OptionalMax use 5

    To specify mechanical protective service and ventilation instructions

    Example
    If Temperature (PS-04) is present, then Unit or Basis for Measurement Code (PS-03) is required
    PS-01
    746
    Protective Service Rule Code
    Required
    Min 3Max 9

    Code specifying the Association of American Railroads (AAR) Protective Service that applies to shipment

    PS-02
    241
    Protective Service Code
    Required

    Code specifying perishable protective service- rail carriers only

    M
    Standard Mechanical Protective Service
    PS-03
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PS03 qualifies the temperature in PS04 and PS14.
    PS-04
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    • PS04 is the optimum allowable temperature condition for shipment.
    Usage notes

    Temperature in Fahrenheit only.

    LX Loop
    RequiredMax >1
    LX
    5400

    Transaction Set Line Number

    RequiredMax use 1

    To reference a line number in a transaction set

    Example
    LX-01
    554
    Assigned Number
    Required
    Min 1Max 6

    Number assigned for differentiation within a transaction set

    L5
    5500

    Description, Marks and Numbers

    RequiredMax use 15

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    Example
    If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
    If either Commodity Code Qualifier (L5-08) or Commodity Code (L5-09) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Required
    Min 1Max 6

    Sequential line number for a lading item

    L5-02
    79
    Lading Description
    Optional
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    Usage notes

    To be used to provide the commodity description only.

    L5-03
    22
    Commodity Code
    Required
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    STCC Code(s).

    L5-04
    23
    Commodity Code Qualifier
    Optional

    Code identifying the commodity coding system used for Commodity Code

    3
    Empty Non-hazardous Last Contained (HMRC) Code
    L
    Last Contained Contents STCC
    T
    Standard Transportation Commodity Code (STCC)
    L5-08
    23
    Commodity Code Qualifier
    Optional

    Code identifying the commodity coding system used for Commodity Code

    T
    Standard Transportation Commodity Code (STCC)
    L5-09
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    Used to pass rating STCC for hazardous materials.

    L5-10
    595
    Compartment ID Code
    Optional
    Min 1Max 1

    Code identifying the compartment in a compartmentalized tank car

    L0 Loop
    RequiredMax >1
    L0
    5700

    Line Item - Quantity and Weight

    RequiredMax use 1

    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    Example
    If either Billed/Rated-as Quantity (L0-02) or Billed/Rated-as Qualifier (L0-03) is present, then the other is required
    If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required
    If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
    L0-01
    213
    Lading Line Item Number
    Required
    Min 1Max 6

    Sequential line number for a lading item

    Usage notes

    Must contain the same lading line number as the L501 for the corresponding commodity.

    L0-02
    220
    Billed/Rated-as Quantity
    Optional
    Min 1Max 11

    Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

    Usage notes

    Required if rate is based on number of units or pieces.

    L0-03
    221
    Billed/Rated-as Qualifier
    Optional

    Code identifying the type of quantity or value on which the rate or item pricing is based

    Usage notes

    Only used if rates are based on units or pieces.

    DM
    Miles
    GL
    Gallon
    ND
    Cord

    A volume measurement.

    NP
    Piece
    NU
    Unit

    A specific measurement in rating shipments.

    NV
    Vehicle
    L0-04
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    L0-05
    187
    Weight Qualifier
    Optional

    Code specifying the type of weight

    Usage notes

    This is not a comprehensive list and only includes some of the most
    commonly used Weight Qualifiers.

    A3
    Shippers Weight
    B
    Billed Weight
    C
    Actual Net Repeated for Combination
    E
    Estimated Net Weight
    G
    Gross Weight
    J
    Light Weight
    K
    Clean Out
    M
    Minimum Weight (for rate)
    N
    Actual Net Weight
    O
    Excess Weight Over Maximum
    X
    Maximum Weight (for Rate)
    L0-08
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • L008 is the number of handling units of the line item tendered to the carrier.
    Usage notes

    Required for loaded Transborder movements into Canada.

    L0-09
    211
    Packaging Form Code
    Optional

    Code specifying the packaging form of the lading quantity

    Usage notes

    Required for Transborder shipments and must be the value representing the smallest exterior package type.

    This is not a comprehensive list and only includes some of the most
    commonly used Packaging Form Codes.

    BAG
    Bag
    BAL
    Bale
    BDL
    Bundle
    BLK
    Bulk
    CLD
    Car Load, Rail
    CTN
    Carton
    DRM
    Drum
    LIF
    Lifts
    PCS
    Pieces
    PKG
    Package
    PLT
    Pallet
    SKD
    Skid
    TKR
    Tank Car
    UNT
    Unit
    VEH
    Vehicles
    PI Loop
    OptionalMax >1
    PI
    5900

    Price Authority Identification

    RequiredMax use 1

    To communicate basis of pricing, such as contract number, quote number, or tariff number

    Example
    PI-01
    128
    Reference Identification Qualifier
    Required

    Code identifying the Reference Identification

    CT
    Contract Number
    PR
    Price Quote Number
    TS
    Tariff Number
    PI-02
    127
    Reference Identification
    Required
    Min 1Max 80

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    The length of this field shall not exceed 10 characters. The decimal point is counted as a character.

    This is the Price Authority Number. This must be a numeric value and may
    contain a decimal.

    If the contract reference is alpha only, pass '99999999999'. The alpha
    reference will be passed in PI06.

    PI-03
    436
    Primary Publication Authority Code
    Optional

    Code indicating type of external reference

    OP
    Other Publication
    TP
    Tariff Publication
    PI-04
    930
    Regulatory Agency Code
    Optional
    Min 3Max 5

    Code identifying the regulatory agency governing the price reference

    PI-05
    168
    Tariff Agency Code
    Optional
    Min 1Max 4

    Code specifying the tariff bureau or tariff publishing agent that governs the rates applied to this shipment

    PI-06
    965
    Issuing Carrier Identifier
    Optional
    Min 1Max 10

    Identification assigned by issuing carrier

    PI-07
    660
    Contract Suffix
    Optional
    Min 1Max 2

    Used to identify a type of contract

    • PI07 is the price authority suffix for the contract.
    Usage notes

    This is the Price Authority Suffix.

    PI-08
    169
    Tariff Item Number
    Optional
    Min 1Max 10

    Number assigned in the tariff to specific rate or group of rates that applies to one or more items in the shipment

    • PI08 is the price authority item number.
    Usage notes

    This is the Price Authority Item Number. This must be numeric value and may contain a decimal.

    The length of this field shall not exceed 10 characters. The decimal point is counted as a character.

    PI-09
    173
    Tariff Supplement Identifier
    Optional
    Min 1Max 4

    Identifier for the tariff supplement which contains the rate used

    • PI09 is the price authority supplement.
    PI-10
    172
    Tariff Section Number
    Optional
    Min 1Max 2

    Number used as an extension of the basic tariff number to identify the rates published within specific sections of the tariff

    • PI10 is the price authority section number.
    PI-11
    660
    Contract Suffix
    Optional
    Min 1Max 2

    Used to identify a type of contract

    • PI11 is the price authority suffix for tariff.
    Usage notes

    If present, PI08 is required.

    This is the Price Authority Item Number Suffix.

    X1
    6000

    Export License

    OptionalMax use 6

    To transmit information contained on an export license

    Example
    X1-01
    83
    Code For Licensing, Certification, Registration, or Accreditation Agency
    Optional
    Min 1Max 2

    Code identifying a licensing, certification, registration, or accreditation agency.

    X1-02
    50
    Export License Number
    Optional
    Min 6Max 35

    Government assigned identification number for exporter

    X1-03
    51
    Export License Status Code
    Optional
    Min 1Max 1

    Code specifying whether the shipment completes the terms of the license, or the shipment is only a partial delivery relative to the license terms

    X1-04
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • X104 is the export license expiration date.
    X1-05
    52
    Export License Symbol Code
    Optional
    Min 1Max 2

    Code specifying the export symbol marked on a shipment

    X1-06
    48
    Export License Control Code
    Optional
    Min 1Max 1

    Code indicating the type of control applicable to the export license

    X1-07
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    X1-08
    141
    Schedule B Code
    Optional
    Min 7Max 10

    Code identifying commodity number established for international statistical purposes

    X1-09
    210
    International/Domestic Code
    Optional
    Min 1Max 1

    Code indicating international or domestic shipment

    X1-10
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    X1-11
    148
    Lading Value
    Optional
    Min 2Max 9

    Value of shipment for export, expressed in the standard monetary denomination for the currency specified

    X1-12
    47
    Export Filing Key Code
    Optional
    Min 1Max 1

    Code indicating the type of communications with customs

    X1-13
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    X1-14
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    X1-15
    1306
    U.S. Government License Type
    Optional
    Min 1Max 1

    Code to identify the type of government license involved

    X1-16
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • X116 is the export classification code number (ECCN).
    X1-17
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • X117 is the Schedule D designation for the central location where the Shipper Export Declarations (SEDs) have been batch filed.
    LS
    6700

    Loop Header

    OptionalMax use 1

    To indicate that the next segment begins a loop

    Example
    LS-01
    447
    Loop Identifier Code
    Required
    Min 1Max 6

    The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

    LH1 Loop
    OptionalMax >1
    LH1
    6800

    Hazardous Identification Information

    RequiredMax use 1

    To specify the hazardous commodity identification reference number and quantity

    Example
    If either Unit or Basis for Measurement Code (LH1-06) or Quantity (LH1-07) is present, then the other is required
    LH1-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
    Usage notes

    Used to convey type of packages for bulk and non-bulk movements. Effective Oct 1, 2007 U.S regulations require an accurate description. Code 'UN' should only be used when describing compartmentalized tank cars.

    1P
    Tank Car
    16
    115 Kilogram Drum

    A cylindrical container whose contents weigh 115
    kilograms when full.

    17
    100 Pound Drum

    A cylindrical container whose contents weigh 100 pounds when full.

    18
    55 Gallon Drum

    A cylindrical container whose volume is equal to 55 gallons.

    TK
    Tank
    LH1-02
    80
    Lading Quantity
    Required
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    Usage notes

    Used to convey the number of packages in LH101.

    Effective Oct 1, 2007 U.S regulations require an accurate quantity.

    LH1-03
    277
    UN/NA Identification Code
    Optional
    Min 6Max 6

    Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America

    Usage notes

    May also be used to pass IMDG Consumer Commodity designation 'ID8000'.

    LH1-04
    200
    Hazardous Materials Page
    Optional
    Min 1Max 6

    The United Nations page number as required for the international transport of hazardous materials

    LH1-05
    22
    Commodity Code
    Optional
    Min 7Max 7

    Code describing a commodity or group of commodities

    Usage notes

    Must contain a 7-digit numeric Hazardous Materials Response code (HMRC).

    LH1-06
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH106 and LH107 are used to convey the quantity or volume and unit of measure for shipments.
    LH1-07
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    LH1-08
    595
    Compartment ID Code
    Optional

    Code identifying the compartment in a compartmentalized tank car

    1
    Brake End
    2
    2nd from Brake End
    3
    3rd from Brake End
    4
    4th from Brake End
    5
    5th from Brake End
    6
    6th from Brake End
    LH1-09
    665
    Residue Indicator Code
    Optional

    Code indicating that the material being described is that which remains in a packaging (including a tank car) after it has been unloaded

    • In LH109, a value of "R" or "P" requires that the receiver generate the words "residue: last contained" prior to the shipping name in accordance with regulations.
    G
    Residue Last Contained Description (Small Means of Containment)
    P
    Residue Last Contained Description (Packages)

    Railcar other than Tank Car.

    R
    Residue Last Contained Description (Rail Car)

    Tank Car.

    LH1-10
    254
    Packing Group Code
    Optional
    Min 1Max 3

    Code indicating degree of danger in terms of Roman number I, II or III

    LH1-12
    1271
    Industry Code
    Optional
    Min 1Max 30

    Code indicating a code from a specific industry code list

    • LH112 is the packaging form code for the non-bulk container passed in the LH101 as defined in 49 CFR 178 and required by 49 CFR 172. (See Code Source 937)
    LH2
    6900

    Hazardous Classification Information

    OptionalMax use 4

    To specify the hazardous notation and endorsement information

    • If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory.
      However, the receiver must consider it to be blanks when printing a paper document.
    Example
    If either Unit or Basis for Measurement Code (LH2-06) or Temperature (LH2-07) is present, then the other is required
    If either Unit or Basis for Measurement Code (LH2-08) or Temperature (LH2-09) is present, then the other is required
    If either Unit or Basis for Measurement Code (LH2-10) or Temperature (LH2-11) is present, then the other is required
    If either Weight Unit Code (LH2-12) or Net Explosive Quantity (LH2-13) is present, then the other is required
    LH2-01
    215
    Hazardous Classification Code
    Optional
    Min 1Max 30

    Code specifying the hazardous classification corresponding to the shipping name of the hazardous commodity

    Usage notes

    Mandatory whenever the data is required for U.S and/or Canadian hazardous shipment requirements.

    The compatibility group must follow the division number for dangerous goods included in Class 1 (i.e. 1.1D where D is the compatibility group).

    Except for combustible liquids, only pass the numeric hazard class, decimal, division and compatibility group if applicable.

    Do not pass the words 'CLASS' or 'HAZARD CLASS'. For Secondary Hazard Classifications do not pass parentheses. For combustible liquids pass 'COMBUSTIBLE LIQUID'.

    LH2-02
    983
    Hazardous Class Qualifier
    Optional

    Code identifying hazardous class

    P
    Primary
    S
    Secondary
    LH2-03
    218
    Hazardous Placard Notation Code
    Optional
    Min 14Max 40

    Code identifying the placard notation corresponding to the hazard class of the hazardous commodity

    Usage notes

    Only used on 404 transaction sets for placarded shipments originated by a motor carrier and offered or delivered to a rail carrier for further transportation.

    This field should contain the words 'PLACARDED:' followed by the kind of placard affixed to the freight container or transport vehicle, i.e. 'PLACARDED: FLAMMABLE GAS'.

    LH2-05
    759
    Reportable Quantity Code
    Optional

    Code identifying presence of hazardous substance

    RQ
    Reportable Quantity
    LH2-06
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH206 and LH207 indicate the flashpoint temperature.
    CE
    Centigrade, Celsius
    FA
    Fahrenheit
    LH2-07
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    Usage notes

    Flashpoint temperature.

    LH2-08
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH208 and LH209 indicate the control temperature.
    CE
    Centigrade, Celsius
    FA
    Fahrenheit
    LH2-09
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    Usage notes

    Control Temperature.

    LH2-10
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH210 and LH211 indicate the emergency temperature.
    CE
    Centigrade, Celsius
    FA
    Fahrenheit
    LH2-11
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    Usage notes

    Emergency Temperature.

    LH2-12
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    • LH212 and LH213 indicate the net explosive weight.
    E
    Metric Ton
    K
    Kilograms
    L
    Pounds
    LH2-13
    267
    Net Explosive Quantity
    Optional
    Min 1Max 10

    Net weight of the explosive quantity of the hazardous commodity

    Usage notes

    Used to convey net explosive weight for both U.S and Canadian shipments.

    LH3
    7000

    Hazardous Material Shipping Name Information

    OptionalMax use 10

    To specify the hazardous material shipping name and additional descriptive requirements

    Example
    If either Hazardous Material Shipping Name (LH3-01) or Hazardous Material Shipping Name Qualifier (LH3-02) is present, then the other is required
    LH3-01
    224
    Hazardous Material Shipping Name
    Optional
    Min 1Max 25

    The proper shipping name of the hazardous commodity as specified by Title 49 Code of Federal Regulations, or the shipping name of the dangerous good as defined in the Canadian Transportation of Dangerous Goods Act and Regulations, or the international regulations as promulgated by the United Nations

    Usage notes

    This field will contain the shipping name defined by the regulatory authority identified in LH302.

    LH3-02
    984
    Hazardous Material Shipping Name Qualifier
    Optional

    Code indicating the source (regulatory) of the proper shipping name

    C
    Canadian Shipping Name
    D
    Domestic (United States) Shipping Name
    I
    International Shipping Name
    LFH
    7100

    Free-form Hazardous Material Information

    OptionalMax use 20

    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

    Example
    If either Unit or Basis for Measurement Code (LFH-05) or Quantity (LFH-06) is present, then the other is required
    LFH-01
    808
    Hazardous Material Shipment Information Qualifier
    Required

    Code indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Hazardous Material Shipment Information Qualifiers.

    ADI
    Additional Descriptive Information Not Required by Regulation but Desired to Accompany the Movement by the Shipper
    CER
    Hazardous Materials Certification
    D13
    "DOT - 113, Do Not Hump or Cut Off Car While in Motion" Declaration
    D20
    "AAR - 204, Do Not Hump or Cut Off Car While in Motion" Declaration
    DRC
    Damaged Car Number
    EQP
    Conveyed Equipment Identification
    FUM
    Fumigation Declaration
    HOT
    Identifies Products in a Heated Molten State
    HZC
    Hazardous Substance Constituents
    INH
    Inhalation Hazard
    LQY
    "Limited Quantity" Declaration
    MOS
    Maximum Operating Speed
    MPI
    Marine Pollutant
    NOD
    Not Odorized Declaration
    PIH
    "Poison - Inhalation Hazard" Declaration
    POI
    "Poison" Declaration
    RAM
    Radioactive Material Data
    TEC
    Technical or Chemical Group Name
    TNM
    Trade Name
    WST
    Waste Declaration
    LFH-02
    809
    Hazardous Material Shipment Information
    Required
    Min 1Max 25

    Specific information required by law for hazardous material shipments

    LFH-03
    809
    Hazardous Material Shipment Information
    Optional
    Min 1Max 25

    Specific information required by law for hazardous material shipments

    Usage notes

    Used to provide field for overflow data from LFH02. If used to identify Protective Direction Number pass the Protective Direction Number here.

    LFH-04
    1023
    Hazard Zone Code
    Optional

    Code specifying the Department of Transportation assigned zone designating the Inhalation Toxicity Hazard Zone

    Usage notes

    Used only when LFH01 equals PIH.

    A
    Hazard Zone A
    B
    Hazard Zone B
    C
    Hazard Zone C
    D
    Hazard Zone D
    LFH-05
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    1T
    Terabecquerel
    4N
    Megabecquerel

    Unit of radiation.

    G4
    Gigabecquerel

    Unit of radiation equal to 27 millcuries.

    R2
    Becquerel

    Unit of radiation equal to 3.7 * 10/10 of a curie.

    LFH-06
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • LFH06 indicates activity of the radioactive material.
    Usage notes

    Activity of radioactive material.

    Used only when LFH01 equals RAM.

    LFH-07
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • LFH07 indicates transport index of the radioactive material.
    Usage notes

    Transport index of radioactive material.

    Used only when LFH01 equals RAM.

    This is a dimensionless value.

    LFH-08
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • LFH08 is the date fumigation began.
    Usage notes

    Only used when LFH01= 'FUM' and is the date fumigation began.

    LEP
    7200

    EPA Required Data

    OptionalMax use 3

    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

    Example
    LEP-01
    806
    EPA Waste Stream Number Code
    Optional
    Min 4Max 6

    Code specifying the waste stream number applicable to the movement of hazardous waste as determined by government regulations

    Usage notes

    If more than 3 waste stream codes, use LFH segment qualified with ADI. Waste Stream Number is to be enclosed in parenthesis.

    LH4
    7300

    Canadian Dangerous Requirements

    OptionalMax use 4

    To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

    Example
    If either Emergency Response Plan Number (LH4-01) or Communication Number (LH4-02) is present, then the other is required
    LH4-01
    238
    Emergency Response Plan Number
    Optional
    Min 1Max 12

    The identity number of a specific hazardous emergency response plan that is assigned by the Director General of Canada

    Usage notes

    Required if the commodity is listed in Schedule 1, Column 7 of the Canadian Transportation of Dangerous Goods regulations.

    Format to be confirmed with Canadian Transportation of Dangerous Goods requirements.

    Currently the valid formats are n-nnnn OR n-nnnn-nnn.

    LH4-02
    364
    Communication Number
    Optional
    Min 1Max 2048

    Complete communications number including country or area code when applicable

    • LH402 is used for the emergency response plan telephone number.
    Usage notes

    Required if LH401 is present.

    LHT
    7400

    Transborder Hazardous Requirements

    OptionalMax use 3

    To specify the placard information required by the second government agency when shipment is to cross into another country

    Example
    LHT-01
    215
    Hazardous Classification Code
    Optional
    Min 1Max 30

    Code specifying the hazardous classification corresponding to the shipping name of the hazardous commodity

    LHR
    7500

    Hazardous Material Identifying Reference Numbers

    OptionalMax use 5

    To transmit specific hazardous material reference numbers

    Example
    LHR-01
    128
    Reference Identification Qualifier
    Required

    Code identifying the Reference Identification

    AH
    Agreement Number
    F3
    Submission Number

    A unique number assigned to the submitted transaction set; this number is used by the payer to track every file submitted.

    HA
    Competent Authority
    HD
    Department of Transportation Hazardous Number
    HE
    Hazardous Exemption Number
    MA
    Ship Notice/Manifest Number
    MDN
    Hazardous Waste Manifest Document Number
    PN
    Permit Number
    SO
    Shipper's Order (Invoice Number)
    LHR-02
    127
    Reference Identification
    Required
    Min 1Max 80

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    LHR-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    If used LHR01 must be 'PN'. Used for Transport Canada Permit expiration date. The receiver is required to display the date transmitted preceded by the phrase 'EXPIRY DATE:’.

    PER
    7550

    Administrative Communications Contact

    OptionalMax use 5

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    If PER05 or PER06 is present, then PER03 or PER04 is required.

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    CN
    General Contact
    HM
    Hazardous Material Contact
    MX
    Mexican Hazardous Information Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    Used to pass emergency contact. Must contain a valid entity identified by name or contact reference.

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone

    Voice only.

    PER-04
    364
    Communication Number
    Optional
    Min 1Max 2048

    Complete communications number including country or area code when applicable

    Usage notes

    Telephone number provided must contain area code or where applicable for international dialing, the international access code or the plus '+' sign and the country and city code as required in addition to the telephone number.

    N1 Loop
    OptionalMax >1
    N1
    7560

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CN
    Consignee
    CT
    Country of Origin
    HW
    Designated Hazardous Waste Facility
    HX
    Transporter of Hazardous Waste
    HZ
    Hazardous Waste Generator
    SH
    Shipper
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code specifying the system/method of code structure used for Identification Code (67)

    38
    Country Code

    Used only if N101 equals 'CT'.

    AB
    US Environmental Protection Agency (EPA) Identification Number

    Used only if N101 equals 'HW', 'HX' or 'HZ'.

    C5
    Customer Identification File

    Used only if N101 equals 'CN' or 'SH'.

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    If N103 equals 'C5' pass CIF number.

    If N103 equals '38' pass ISO Code 3166 for Country of Origin.
    CA- Canada
    MX- Mexico
    US- United States

    If N103 equals 'AB' pass EPA Identification Number.

    N3
    7570

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    7580

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code specifying the Standard State/Province as defined by appropriate government agency

    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code specifying international postal zone code excluding punctuation and blanks (zip code for United States)

    • N403 contains the postal code in an unstructured format. N408 contains the postal code in a structured format. When a postal code data field is used, the parties shall agree as to which data element (N403 or N408) shall be used in the transaction set.
    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    PER
    7590

    Administrative Communications Contact

    OptionalMax use 2

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    RP
    Responsible Person
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone

    Voice only.

    PER-04
    364
    Communication Number
    Optional
    Min 1Max 2048

    Complete communications number including country or area code when applicable

    Usage notes

    Telephone number provided must contain area code or where applicable for international dialing, the international access code or the plus '+' sign and the country and city code as required in addition to the telephone number.

    LE
    7600

    Loop Trailer

    OptionalMax use 1

    To indicate that the loop immediately preceding this segment is complete

    Example
    LE-01
    447
    Loop Identifier Code
    Required
    Min 1Max 6

    The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

    PER
    7700

    Administrative Communications Contact

    OptionalMax use 5

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    This PER segment should only be used in loop iterations where N101= 'HZ' or 'HW'. This contact is for informational purposes only. Hazardous Materials contacts should be conveyed in the applicable PER segments in the LH1 loop.

    When used to convey a telephone or facsimile number the alpha representation of the number should not be used (i.e. 1-800-AAR-HELP).

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    CN
    General Contact
    HM
    Hazardous Material Contact
    MX
    Mexican Hazardous Information Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    Used to pass emergency contact. Must contain a valid entity identified by
    name or contract reference.

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone

    Voice only.

    PER-04
    364
    Communication Number
    Optional
    Min 1Max 2048

    Complete communications number including country or area code when applicable

    Usage notes

    Telephone number provided must contain area code or where applicable for international dialing, the international access code or the plus '+' sign and the country and city code as required in addition to the telephone number.

    LH2
    7800

    Hazardous Classification Information

    OptionalMax use 6

    To specify the hazardous notation and endorsement information

    • If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory.
      However, the receiver must consider it to be blanks when printing a paper document.
    Example
    LH2-03
    218
    Hazardous Placard Notation Code
    Optional
    Min 14Max 40

    Code identifying the placard notation corresponding to the hazard class of the hazardous commodity

    Usage notes

    Only used on a 404 transaction sets for placarded shipments originated by a motor carrier and offered or delivered to a rail carrier for further
    transportation. This field should contain the words 'PLACARDED' followed by the kind of placard affixed to the freight container or transport vehicle i.e. 'PLACARDED FLAMMABLE GAS'.

    LHR
    7900

    Hazardous Material Identifying Reference Numbers

    OptionalMax use 1

    To transmit specific hazardous material reference numbers

    Example
    LHR-01
    128
    Reference Identification Qualifier
    Required

    Code identifying the Reference Identification

    AH
    Agreement Number
    HE
    Hazardous Exemption Number
    PN
    Permit Number
    LHR-02
    127
    Reference Identification
    Required
    Min 1Max 80

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    LHR-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    If used LHR01 must be 'PN'. Used for Transport Canada Permit expiration
    date. The receiver is required to display the date transmitted preceded by the phrase 'EXPIRY DATE:'.

    LH6
    8000

    Hazardous Certification

    OptionalMax use 5

    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

    Example
    LH6-01
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    Must be the name of the person certifying the shipment. A company name is NOT Acceptable. If the shipment is tendered by a non-offerer to a subsequent rail carrier send "Certification on file with origin carrier".

    XH
    8100

    Pro Forma - B13 Information

    OptionalMax use 1

    To specify a pro forma invoice and B13 Canada Customs Export Declaration information, required by U.S. Customs and Border Protection (CBP) and Canada Customs

    Example
    XH-01
    100
    Currency Code
    Required

    Code specifying the Standard ISO code for country in whose currency the charges are specified

    Usage notes

    Qualifies the value in X114.

    CAD
    Canadian Dollar
    MXP
    Mexican Peso
    USD
    US Dollar
    XH-02
    645
    Related Company Indication Code
    Optional
    Min 1Max 1

    Code indicating parties to a transaction

    XH-03
    150
    Special Charge or Allowance Code
    Optional

    Code identifying type of special charge or allowance

    595
    Proforma Invoice
    FCB
    Freight Charges to Border
    FCD
    Freight Charges to Destination
    XH-04
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • XH04 for a line item: is the freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified.
    Usage notes

    Required if freight charges are not included in the value of the shipment.

    XH-05
    503
    Block 20 Code
    Optional
    Min 1Max 1

    Code identifying Block 20 characteristics

    XH-06
    504
    Chemical Analysis Percentage
    Optional
    Min 2Max 9

    Chemical analysis percentage

    • XH06 will contain percentage of a component of a product which is required by customs to be reported.
    XH-07
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • XH07 will contain unit price of the item being shipped.
    X7
    8200

    Customs Information

    OptionalMax use 10

    To indicate customs information

    Example
    X7-01
    61
    Free-form Information
    Required
    Min 1Max 30

    Free-form information

    X7-02
    61
    Free-form Information
    Optional
    Min 1Max 30

    Free-form information

    SE
    8400

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*404*123456
    BX*00*R*PP*0009876543*CPRS*L*B*S
    BNX*T**S
    M3*R*20181029*1049
    N9*BM*0009876543
    N7*ABCD*066777*221748*N*******RR
    M7*013579
    F9**Altona*MB
    D9**OGDEN*AB
    N1*C1*CARE OF PARTY
    N3*1234 ROAD E
    N4*OGDEN*AB*T2C 4X9*CA
    N1*SH*SHIPPER NAME
    N3*101 2nd St
    N4*ALTONA*MB*R0G 0B0*CA
    N1*CN*CONSIGNEE NAME
    N3*4321 ROAD E
    N4*OGDEN*AB*T2C 4X9*CA
    N1*PF*PAYER OF FREIGHT
    N3*101 2nd St
    N4*ALTONA*MB*R0G 0B0*CA
    R2*CPRS*S
    H3*NH
    LX*1
    L5*1*LUMBER*2421184*T
    L0*1***221748*N***35*PKG
    PI*CT*123000***CPRS*CPRS
    SE*28*123456

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