X12 846 Inventory Inquiry/Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IB
- Inventory Inquiry/Advice (846)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 846
- Inventory Inquiry/Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Inventory Inquiry/Advice
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
Code identifying purpose of transaction set
- 00
- Original
- 04
- Change
Code indicating the title or contents of a document, report or supporting item
- DD
- Distributor Inventory Report
- SI
- Seller Inventory Report
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
Date expressed as CCYYMMDD
- BIA04 identifies the date of the inquiry/advice that is transferred.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
All valid codes accepted
Code designating the system/method of code structure used for Identification Code (67)
All valid codes accepted
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Detail
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VP
- Vendor Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MG
- Manufacturer's Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- CDW's Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- OE
- OEM Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UR
- UCC/EAN-128 Coupon Extended Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- AC
- Aggregation Code (Used to Consolidate Part Families)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CG
- Commodity Grouping
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
- S
- Structured (From Industry Code List)
A free-form description to clarify the related data elements and their content
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code identifying the broad category to which a measurement applies
- PD
- Physical Dimensions
- WT
- Weights
Code identifying a specific product or process characteristic to which a measurement applies
- G
- Gross Weight
- HT
- Height
- LN
- Length
- N
- Actual Net Weight
- WD
- Width
Code specifying type of date or time, or both date and time
The DTM01 element is used to denote the action being taken when change files are sent. The 001 qualifier is used to denote that the item is being remove or deleted. Likewise the 007 and the 128 qualifiers are used to denote that the product is being added or replaced respectively.
- 001
- Cancel After
- 007
- Effective
- 128
- Replacement
Destination Quantity
To specify destination and quantity detail
This segment is used to inform CDW where inventory is located. A list of valid Location ID Codes and their descriptions must be provided to CDW if this segment is used. If the SDQ segment is used to transmit Available (to promise) quantity, the QTY segment is not necessary.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
Code identifying a party or other code
- SDQ03 is the store number.
Code which identifies a specific location
- SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07, SDQ09, SDQ11, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.
- SDQ23 may be used to identify areas within a store, e.g., front room, back room, selling outpost, end aisle display, etc. The value is agreed to by trading partners or industry conventions.
Code specifying the type of quantity
- 17
- Quantity on Hand
- 33
- Quantity Available for Sale (stock quantity)
- BQ
- Backorder Quantity
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
CDW 846 Inventory Advice Sample 1
BIA~00~DD~20061026083237~20061026
N1~DS~NAME
LIN~1~VP~19086~MG~S12456-VG33~BP~101146
SDQ~EA~91~CM3~0~CM9~0~CM6~21~CM7~0~CM8~0~CM10~0~CM4~0~CM11~0
N1~MF~XYZ CORP
LIN~2~VP~19087~MG~ABZA366~BP~111128
SDQ~EA~91~CM3~165~CM9~0~CM6~2153~CM7~356~CM8~8~CM10~0~CM4~0~CM11~3
N1~MF~XYZ CORP
LIN~3~VP~19087~MG~NET717~BP~111578
SDQ~EA~91~CM3~1~CM9~0~CM6~1609~CM7~0~CM8~0~CM10~0~CM4~0~CM11~5
N1~MF~XYZ CORP
CTT~3
SE~14~0001
CDW 846 Inventory Advice Sample 2
BIA~00~SI~000100001~19950401
LIN~1~VP~19086~MG~S12456-VG33~BP~101146
SDQ~EA~91~CM3~0~CM9~0~CM6~21~CM7~0~CM8~0~CM10~0~CM4~0~CM11~0
QTY~33~76~EA
N1~MF~XYZ CORP
LIN~2~VP~19087~MG~ABZA366~BP~111128
SDQ~EA~91~CM3~165~CM9~0~CM6~2153~CM7~356~CM8~8~CM10~0~CM4~0~CM11~3
QTY~33~22~EA
N1~MF~XYZ CORP
LIN~3~VP~19088~MG~NET717~BP~111578
SDQ~EA~91~CM3~1~CM9~0~CM6~1609~CM7~0~CM8~0~CM10~0~CM4~0~CM11~5
QTY~33~13~EA
N1~MF~XYZ CORP
LIN~4~VP~19089~MG~NET718~BP~111579
SDQ~EA~91~CM3~1~CM9~0~CM6~1609~CM7~0~CM8~0~CM10~0~CM4~0~CM11~5
QTY~33~7~EA
N1~MF~XYZ CORP
CTT~4
SE~16~000100001
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