Corcentric
/
Invoice
  • Specification
  • EDI Inspector
Import guide into your account
Stedi maintains this guide based on public documentation from Corcentric. Contact Corcentric for official EDI specifications. To report any errors in this guide, please contact us.
Go to Stedi Network
Corcentric logo

X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample 1
View the latest version of this implementation guide as an interactive webpage
https://www.stedi.com/app/guides/view/corcentric/invoice/01HH5N123KKH98HNMVWJSFVK1Q
Powered by
Build EDI implementation guides at stedi.com
Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
NTE
030
Note/Special Instruction
Max use 100
Optional
CUR
040
Currency
Max use 1
Required
REF
050
Reference Identification
Max use 12
Optional
PER
060
Administrative Communications Contact
Max use 3
Optional
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
140
Date/Time Reference
Max use 10
Required
FOB
150
F.O.B. Related Instructions
Max use 1
Optional
N9 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Example
BIG-01
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG01 is the invoice issue date.
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

BIG-03
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG03 is the date assigned by the purchaser to purchase order.
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BIG-07
640
Transaction Type Code
Required
Identifier (ID)

Code specifying the type of transaction

  • BIG07 is used only to further define the type of invoice when needed.
Usage notes

FOR CREDITS: BIG07 must be CR or CN ONLY.

CK
Claim Submission
CN
Credit Invoice
CR
Credit Memo
DR
Debit Memo
PR
Product Invoice
NTE
030
Heading > NTE

Note/Special Instruction

OptionalMax use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

CUR
040
Heading > CUR

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

AUD
Australian Dollar
CAD
Canadian Dollar
MXN
Mexican Peso
USD
US Dollar
REF
050
Heading > REF

Reference Identification

OptionalMax use 12

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

Canadian companies must sent all appropriate TAX ID information in the REF segment.

PRO-number must be sent in a REF*CN segment when shipments are sent that contain a PRO-number.

40
Corcentric will use as ID for Canadian QST

Use 'QST' in REF03*

BM
Bill of Lading Number

Required for vendors who use BOL/Packing list.

CN
Carrier's Reference Number (PRO/Invoice)
CO
Customer Order Number
CR
Customer Reference Number
DO
Delivery Order Number
GS
Corcentric will use as ID for Canadian GST

Use 'GST' in REF03*

HS
Corcentric will use as ID for Canadian HST

Use 'HST' in REF03*

ON
Dealer Order Number
OR
Order Number
PK
Packing List Number

Required for vendors who use BOL/Packing list.

PS
Corcentric will use as ID for Canadian PST

Use 'PST' in REF03*

VN
Vendor Order Number
VV
Voucher
ZZ
Mutually Defined
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

If data length exceeds 1/30, use REF03 instead.

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Provide description or use in place of REF02 if length of REF02 is too short.

PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

AP
Accounts Payable Department
AR
Accounts Receiveable Department
BD
Buyer Name or Department
IC
Information Contact
RE
Receiving Contact
SR
Sales Representative or Department
PER-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Loop
RequiredMax >1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Usage notes

Ship To (N1*ST) for drop ship orders that must show the actual delivery location (ie. Joe's Garage or Joe's Jobber Store). This will not always be the buyer, bill to, or 'standard' ship to location.

Indicate if there is a code for the main corporate entity (BY) and a sub-code for the ship to (ST), or if each ship to has its own account code in your system.

BT
Bill To

Required

BY
Buyer
RE
Remit

Required

SF
Ship From
ST
Ship To

Required

SU
Supplier/Manufacturer
VN
Vendor

Required

N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
DUNS Number
9
DUNS+4
91
Seller Assigned Number
92
Buyer Assigned Number
ZZ
Mutually Defined Number
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

EDI Code

N2
080
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N3
090
Heading > N1 Loop > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Heading > N1 Loop > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)

Code identifying the country

CAN
Canada
MEX
Mexico
USA
United States
N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Example
If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required
If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
Usage notes

Use any approved X.12 codes for this element.

ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)

Code identifying the beginning of the terms period

8
Invoice Transmission Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

Required if discount is allowed.

ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06
446
Terms Net Due Date
Required
Date (DT)
CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

Usage notes

Payment Due Date

ITD-07
386
Terms Net Days
Required
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-08
362
Terms Discount Amount
Optional
Numeric (N2)
Min 1Max 10

Total amount of terms discount

ITD-09
388
Terms Deferred Due Date
Optional
Date (DT)
CCYYMMDD format

Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD

ITD-10
389
Deferred Amount Due
Optional
Numeric (N2)
Min 1Max 10

Deferred amount due for payment

ITD-11
342
Percent of Invoice Payable
Optional
Decimal number (R)
Min 1Max 5

Amount of invoice payable expressed in percent

ITD-12
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Payment Terms

Example: 2% Net 30

ITD-13
765
Day of Month
Optional
Numeric (N0)
Min 1Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

ITD-14
107
Payment Method Code
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of payment procedures

ITD-15
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • ITD15 is the percentage applied to a base amount used to determine a late payment charge.
DTM
140
Heading > DTM

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

001
Cancel After
002
Delivery Requested
010
Requested Ship
011
Shipped
037
Ship not Before
038
Ship No Later
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

FOB
150
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1

To specify transportation instructions relating to shipment

Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
BP
Paid By Buyer
CC
Collect
PC
Prepaid But Charged to Customer
PP
Prepaid By Seller
PU
Pickup
TP
Third Party Pay
N9 Loop
OptionalMax >1
N9
240
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

Canadian companies must sent all appropriate TAX ID information in the REF segment.

40
Corcentric will use as ID for Canadian QST

Use 'QST' in REF03*

BM
Bill of Lading Number

Required for vendors who use BOL/Packing list.

CO
Customer Order Number
CR
Customer Reference Number
DO
Delivery Order Number
GS
Corcentric will use as ID for Canadian GST

Use 'GST' in REF03*

HS
Corcentric will use as ID for Canadian HST

Use 'HST' in REF03*

ON
Dealer Order Number
OR
Order Number
PK
Packing List Number

Required for vendors who use BOL/Packing list.

PS
Corcentric will use as ID for Canadian PST

Use 'PST' in REF03*

VN
Vendor Order Number
VV
Voucher
ZZ
Mutually Defined
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG
250
Heading > N9 Loop > MSG

Message Text

RequiredMax use 10

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

Notes

N9 Loop end
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Example
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
IT1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the purchase order line item identification.
Usage notes

Sequential line number - no leading zeros.

IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10

Number of units invoiced (supplier units)

Usage notes

All quantities and amounts in IT1 must be positive.

IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

17
100 pound drum
18
55 gallon drum
BG
Bag
BK
Book
BX
Box
CA
Case
CG
Card
CT
Carton
CX
Coil
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GS
Gross
HU
Hundred
KG
Kilogram
KT
Kit
LB
Pound
MR
Meter
NT
Trailer
PC
Piece
PK
Package
PL
pallet
RD
Rod (length=5.5 yards)
RE
Reel
RL
Roll
SH
Sheet
SO
Spool
TH
Thousand
ZZ
Mutually Defined
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

All quantities and amounts in IT1 must be positive.

IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

UM
Price per Unit of Measure
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

IT1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VN
Vendor's (Seller's) Item Number
VP
Vendor's (Seller's) Part Number
IT1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

IT1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MG
Manufacturer's Part Number
IT1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

CTP
050
Detail > IT1 Loop > CTP

Pricing Information

OptionalMax use 25

To specify pricing information

Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

FCH
Flat Charge
MSR
Manufacturer's Suggested Retail
NET
Net Price
RTL
Retail
UCP
Unit Cost Price
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

Always expressed as a positive amount.

PID Loop
RequiredMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Item Description

PID Loop end
REF
120
Detail > IT1 Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

Canadian companies must sent all appropriate TAX ID information in the REF segment.

40
Corcentric will use as ID for Canadian QST

Use 'QST' in REF03*

BM
Bill of Lading Number

Required for vendors who use BOL/Packing list.

CO
Customer Order Number
CR
Customer Reference Number
DO
Delivery Order Number
GS
Corcentric will use as ID for Canadian GST

Use 'GST' in REF03*

HS
Corcentric will use as ID for Canadian HST

Use 'HST' in REF03*

ON
Dealer Order Number
OR
Order Number
PK
Packing List Number

Required for vendors who use BOL/Packing list.

PS
Corcentric will use as ID for Canadian PST

Use 'PST' in REF03*

VN
Vendor Order Number
VV
Voucher
ZZ
Mutually Defined
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

If data length exceeds 1/30, use REF03 instead.

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Provide description or use in place of REF02 if length of REF02 is too short.

SAC Loop
OptionalMax >1
SAC
180
Detail > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
If Quantity (SAC-11) is present, then Quantity (SAC-10) is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

Usage notes

Core charges must be separated from the unit cost and sent an an item-level SAC segment. Core total cost must be sent as a summary-level SAC segment.

A010
Absolute Minimum Charge
B750
Core Charge
C000
Defective Allowance
C300
Discount\Rebate
C310
Discount
C850
Expedited Service Charge
D240
Freight
D260
Fuel Charge
D270
Fuel Surcharge
D500
Handling
D540
Hazardous Material Handling Fee - Domestic
E210
Labor Service
E400
Loading (Labor Charges)
E410
Loading
F050
Misc./Other
F340
Pick-up
F800
Promotional Discount
F810
Promotional Discount
F910
Quantity Discount
G970
Small Order Charge
I170
Trade Discount
I530
Volume Discount
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Usage notes

SAC05 must be positive (+).

SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

17
100 pound drum
18
55 gallon drum
BG
Bag
BK
Book
BX
Box
CA
Case
CG
Card
CT
Carton
CX
Coil
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GS
Gross
HU
Hundred
KG
Kilogram
KT
Kit
LB
Pound
MR
Meter
NT
Trailer
PC
Piece
PK
Package
PL
pallet
RD
Rod (length=5.5 yards)
RE
Reel
RL
Roll
SH
Sheet
SO
Spool
TH
Thousand
ZZ
Mutually Defined
SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
  • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
  • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Usage notes

Quantity Shipped

SAC-11
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Quantity Ordered

SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)

Code indicating method of handling for an allowance or charge

06
Charge to be Paid by Customer
SAC-15
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Core Charge

SAC Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
TDS-02
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS02 indicates the amount upon which the terms discount amount is calculated.
  • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
TXI
020
Summary > TXI

Tax Information

OptionalMax use 10

To specify tax information

Example
If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

FT
Federal Excise Tax
GS
Goods and Services Tax (Canadian valued added tax)
HS
Public Health and Education tax (Canadian)
LS
State and Local tax
PG
State or Provincial Tax on Goods
PS
State or Provincial Tax on Services
SP
State/Provinical Tax
ST
State Sales Tax
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
Usage notes

Tax amount; Use negative number for credits.

TXI-03
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • TXI03 is the tax percent expressed as a decimal.
Usage notes

Tax percent; Use negative number for credits.

TXI-04
955
Tax Jurisdiction Code Qualifier
Optional
Identifier (ID)

Code identifying the source of the data used in tax jurisdiction code

VD
Vendor defined
TXI-05
956
Tax Jurisdiction Code
Optional
String (AN)
Min 1Max 10

Code identifying the taxing jurisdiction

TXI-09
325
Tax Identification Number
Optional
String (AN)
Min 1Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

CAD
030
Summary > CAD

Carrier Detail

OptionalMax use 1

To specify transportation details for the transaction

Example
CAD-01
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
AE
Air Express
D
Parcel Post
H
Customer Pickup
LT
Less Than Trailer Load (LTL)
M
Motor (Common Carrier)
SR
Supplier Truck
T
Best Way (Shipper's Option)
U
Private Parcel Service
CAD-04
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

CAD-07
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CAD-08
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SAC Loop
OptionalMax >1
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
If Quantity (SAC-11) is present, then Quantity (SAC-10) is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
Usage notes

Each summary-level charge and/or discount must be sent on a separate SAC segment.

A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

Usage notes

Core charges must be separated from the unit cost and sent an an item-level SAC segment. Core total cost must be sent as a summary-level SAC segment.

A010
Absolute Minimum Charge
B750
Core Charge
C000
Defective Allowance
C300
Discount\Rebate
C310
Discount
C850
Expedited Service Charge
D240
Freight
D260
Fuel Charge
D270
Fuel Surcharge
D500
Handling
D540
Hazardous Material Handling Fee - Domestic
E210
Labor Service
E400
Loading (Labor Charges)
E410
Loading
F050
Misc./Other
F340
Pick-up
F800
Promotional Discount
F810
Promotional Discount
F910
Quantity Discount
G970
Small Order Charge
I170
Trade Discount
I530
Volume Discount
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Usage notes

If summary SAC09 and SAC10 are missing it is understood that the quantity is 1. The amount is SAC05 is understood to be 1 unit. SAC09/10 are required if amount in SAC05 is to be multiplied.

SAC05 must be positive (+).

SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

If summary SAC09 and SAC10 are missing it is understood that the quantity is 1. The amount is SAC05 is understood to be 1 unit. SAC09/10 are required if amount in SAC05 is to be multiplied.

17
100 pound drum
18
55 gallon drum
BG
Bag
BK
Book
BX
Box
CA
Case
CG
Card
CT
Carton
CX
Coil
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GS
Gross
HU
Hundred
KG
Kilogram
KT
Kit
LB
Pound
MR
Meter
NT
Trailer
PC
Piece
PK
Package
PL
pallet
RD
Rod (length=5.5 yards)
RE
Reel
RL
Roll
SH
Sheet
SO
Spool
TH
Thousand
ZZ
Mutually Defined
SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
  • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
  • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Usage notes

Quantity Shipped

If summary SAC09 and SAC10 are missing it is understood that the quantity is 1. The amount is SAC05 is understood to be 1 unit. SAC09/10 are required if amount in SAC05 is to be multiplied.

SAC-11
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Quantity Ordered

SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)

Code indicating method of handling for an allowance or charge

06
Charge to be Paid by Customer
SAC-15
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Freight Charge

SAC Loop end
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
    If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Count of IT1 segments.

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

Sum of number of units.

SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231209*0032*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20231209*003214*000000001*X*004010~
ST*810*1111~
BIG*20120318*123456*20120312*987654***PR~
NTE*ZZZ*INVOICE TEST NOTES~
CUR*BY*USD~
REF*BM*123456~
REF*CN*34567891~
REF*PK*5670089100000~
N1*RE*REMITTANCENAME*1*REMIT CODE~
N3*123 OAK STREET~
N4*ANYTOWN*KT*12345*USA~
N1*SF*SHIPFROMNAME~
N3*123 OAK STREET~
N4*ANYTOWN*FL*12345*USA~
N1*SU*SUPPLIERNAME*1*VENDOR CODE~
N3*123 OAK STREET~
N4*ANYTOWN*TX*12345*USA~
N1*BY*DISTRIBUTORNAME*92*BUYER CODE~
N3*123 MAIN STREET*SUITE 200~
N4*ANYTOWN*WS*12345*USA~
N1*BT*BILLTONAME*92*BILL CODE~
N3*123 OAK STREET*DOCK 10~
N4*ANYTOWN*AZ*12345*USA~
N1*ST*SHIPTONAME*92*SHIP CODE~
N3*100 BROOM STREET*SUITE 10~
N4*SPRINGFIELD*NY*01000*USA~
ITD*ZZ*8****20120418*30*****NET 30~
DTM*011*20120317~
FOB*PP~
IT1*1*23*EA*40.90*UM*BP*XX234563*VP*234563*UP*123456789012*MG*7654321~
PID*F****IMPORT POWER STEERING PUMP~
REF*CR*123*352135~
SAC*C*B750***1500****EA*2*3*06***CORE CHARGE~
TDS*123456*123456~
TXI*LS*10.12~
CAD*D***FDEX***BM*BL123456~
SAC*C*D240***6500****EA*2*3*06***FREIGHT CHARGE~
CTT*1*1~
SE*38*1111~
GE*1*000000001~
IEA*1*000000001~

Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.