X12 875 Grocery Products Purchase Order
This Draft Standard for Trial Use contains the format establishes the data contents of the Grocery Products Purchase Order Transaction Set (875) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to the placement of purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request delivery of finished goods from a broker or supplier organization. This transaction set should not be used to convey purchase order changes or purchase order acknowledgement information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- OG
- Order Group - Grocery (875, 876)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 875
- Grocery Products Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Purchase Order Identification
To transmit identifying dates and numbers for this transaction set
Date expressed as CCYYMMDD
- G5002 is the date assigned by the purchaser to the purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Code specifying the type of Purchase Order
- DS
- Dropship
- NE
- New Order
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
This segment will be sent only if the G5007 = DS for Drop Ship
Code qualifying the Reference Identification
- CO
- Customer Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Customer PO Number
Contact
To identify a person or office to whom communications should be directed
This segment will be sent only if the G5007 = DS for Drop Ship.
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Phone Number
Date/Time
To specify pertinent dates and times
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Transportation Instructions
To specify transportation instructions relating to the shipment
Code identifying payment terms for transportation charges
This element will be sent only if G5007 = DS for Drop Ship.
If G6601 equals PC, Dot will bill the customer for freight.
- BP
- Paid by Buyer
- PC
- Prepaid but Charged to Customer
- PS
- Paid by Seller
Code specifying the method or type of transportation for the shipment
If Transportation Method/Type Code is "M" vendor will arrange freight.
- AE
- Air Express
- H
- Customer Pickup
- M
- Motor (Common Carrier)
- T
- Best Way (Shippers Option)
- U
- Private Parcel Service
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
This element will be sent only if G5007 = DS for Drop Ship and if G6602 = AE for Air Express. Value will be Overnight, 2nd Day or 3rd Day.
Name
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
If value in G5007 = DS (drop ship) then the address in the N1*ST loop will be a Dot customer's location rather than a Dot ship-to location. If customer's DUNS+4 number is available, a "9" will be sent in the N103 and the DUNS+4 will be sent in the N104. If DUNS+4 is not available, the N103 & N104 will not be sent
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- SF
- Ship From
- ST
- Ship To
Free-form name
For BT : Dot Foods, Inc. or Dot Foods Canada, Inc.
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
For BT: Dot Foods: 0256712560000; Dot Foods Canada: 2035370220000
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
US = USA & CA = Canada
- CA
- Canada
- US
- United States of America (the)
Detail
Line Item Detail - Product
To specify basic and most frequently used purchase order line item data
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G6802 qualifies G6801.
- CA
- Case
- EA
- Each
Gross unit cost within the appropriate price bracket for a line item
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Summary
Total Purchase Order
To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G7602 qualifies G7601.
- CA
- Case
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample from DOT Food 1
G50*N*20180302*459621-001****NE~
G62*10*20180308~
G66**H~
N1*SF*ABC COMPANY*9*0547328390002~
N3*15019 HWY 19 (GATE 5) ~
N4*CALDWELL*ID*836070000*US~
N1*BT*DOT FOODS, INC.*9*0256712560000~
N3*P.O. BOX 192*1 DOT WAY~
N4*MT. STERLING*IL*623530192*US~
N1*ST*DOT FOODS, INC.*9*0802338354101~
N3*251 CENTRAL AVENUE~
N4*UNIVERSITY PARK*IL*604843183*US~
G68*40*CA*28.5200*007117919941*UK*10071179199410*VN*10071179199410~
G69*SV SPL FRUIT-RASP IQF 1-10 LB~
G68*30*CA*30.2300*007117979099*UK*10071179790990*VN*10071179790990~
G69*SV RTW CORN-FLMRS 1-20 LB~
G68*40*CA*30.1200*007117966266*UK*10071179662662*VN*10071179662662~
G69*SV CST VEGE-CTLN BLEND 8-3 LB~
G68*36*CA*28.9300*007117903218*UK*10071179032182*VN*10071179032182~
G69*SV SDJ F. SDWDR 6-4 LB~
G76*146*CA*3081.00*LB~
SE*23*22680003~
Sample from DOT Food 2
G50*N*20180301*458958-001****NE~
G62*10*20180305~
G66**H~
N1*SF*ABC COMPANY*9*0547328390001~
N3*HWY 1 WEST & SIMPLOT RD~
N4*PORTAGE LAPRAIRIE,*MB*R1N3J9*CA~
N1*BT*DOT FOODS CANADA, INC.*9*2035370220000~
N3*P.O. BOX 192*1 DOT WAY~
N4*MT. STERLING*IL*623530192*US~
N1*ST*DOT FOODS CANADA, INC.*9*2035991394301~
N3*201 42ND AVENUE SE~
N4*CALGARY*AB*T2G1Y3*CA~
G68*1296*CA*15.0000*007117923108*UK*10071179231080*VN*10071179231080~
G69*SV STR FRY-W/PL RG 3/8" 6-5 LB~
G76*1296*CA*41472.00*LB~
SE*17*22570001~
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