Dot Foods
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Grocery Products Purchase Order
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X12 875 Grocery Products Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format establishes the data contents of the Grocery Products Purchase Order Transaction Set (875) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to the placement of purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request delivery of finished goods from a broker or supplier organization. This transaction set should not be used to convey purchase order changes or purchase order acknowledgement information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    G50
    020
    Purchase Order Identification
    Max use 1
    Required
    N9
    030
    Reference Identification
    Max use 50
    Optional
    G61
    040
    Contact
    Max use 3
    Optional
    G62
    050
    Date/Time
    Max use 10
    Optional
    NTE
    060
    Note/Special Instruction
    Max use 20
    Optional
    G66
    070
    Transportation Instructions
    Max use 1
    Optional
    0100 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    OG
    Order Group - Grocery (875, 876)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    875
    Grocery Products Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    G50
    020

    Purchase Order Identification

    RequiredMax use 1

    To transmit identifying dates and numbers for this transaction set

    Example
    G50-01
    473
    Order Status Code
    Required

    Code identifying purpose of transaction set

    N
    Original
    G50-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • G5002 is the date assigned by the purchaser to the purchase order.
    G50-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    G50-07
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    DS
    Dropship
    NE
    New Order
    N9
    030

    Reference Identification

    OptionalMax use 50

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    This segment will be sent only if the G5007 = DS for Drop Ship

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CO
    Customer Order Number
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Customer PO Number

    G61
    040

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Usage notes

    This segment will be sent only if the G5007 = DS for Drop Ship.

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Buyer Name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Usage notes

    Phone Number

    G62
    050

    Date/Time

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    02
    Delivery Requested on This Date
    10
    Requested Ship Date/Pick-up Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    NTE
    060

    Note/Special Instruction

    OptionalMax use 20

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional
    Min 3Max 3

    Code identifying the functional area or purpose for which the note applies

    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    G66
    070

    Transportation Instructions

    OptionalMax use 1

    To specify transportation instructions relating to the shipment

    Example
    G66-01
    146
    Shipment Method of Payment
    Optional

    Code identifying payment terms for transportation charges

    Usage notes

    This element will be sent only if G5007 = DS for Drop Ship.
    If G6601 equals PC, Dot will bill the customer for freight.

    BP
    Paid by Buyer
    PC
    Prepaid but Charged to Customer
    PS
    Paid by Seller
    G66-02
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    Usage notes

    If Transportation Method/Type Code is "M" vendor will arrange freight.

    AE
    Air Express
    H
    Customer Pickup
    M
    Motor (Common Carrier)
    T
    Best Way (Shippers Option)
    U
    Private Parcel Service
    G66-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    Usage notes

    This element will be sent only if G5007 = DS for Drop Ship and if G6602 = AE for Air Express. Value will be Overnight, 2nd Day or 3rd Day.

    0100 Loop
    RequiredMax 10
    N1
    090

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    • One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
    Usage notes

    If value in G5007 = DS (drop ship) then the address in the N1*ST loop will be a Dot customer's location rather than a Dot ship-to location. If customer's DUNS+4 number is available, a "9" will be sent in the N103 and the DUNS+4 will be sent in the N104. If DUNS+4 is not available, the N103 & N104 will not be sent

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    SF
    Ship From
    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    For BT : Dot Foods, Inc. or Dot Foods Canada, Inc.

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    For BT: Dot Foods: 0256712560000; Dot Foods Canada: 2035370220000

    N3
    110

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    120

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional

    Code identifying the country

    Usage notes

    US = USA & CA = Canada

    CA
    Canada
    US
    United States of America (the)

    Detail

    0300 Loop
    RequiredMax 9999
    G68
    010

    Line Item Detail - Product

    RequiredMax use 1

    To specify basic and most frequently used purchase order line item data

    Example
    At least one of U.P.C. Case Code (G68-04) or Product/Service ID Qualifier (G68-05) is required
    If either Product/Service ID Qualifier (G68-05) or Product/Service ID (G68-06) is present, then the other is required
    If either Product/Service ID Qualifier (G68-07) or Product/Service ID (G68-08) is present, then the other is required
    G68-01
    330
    Quantity Ordered
    Required
    Min 1Max 15

    Quantity ordered

    G68-02
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • G6802 qualifies G6801.
    CA
    Case
    EA
    Each
    G68-03
    237
    Item List Cost
    Optional
    Min 1Max 9

    Gross unit cost within the appropriate price bracket for a line item

    G68-04
    438
    U.P.C. Case Code
    Optional
    Min 12Max 12

    Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

    G68-05
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    G68-06
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    G68-07
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VN
    Vendor's (Seller's) Item Number
    G68-08
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    G69
    020

    Line Item Detail - Description

    OptionalMax use 5

    To describe an item in free-form format

    Example
    G69-01
    369
    Free-form Description
    Required
    Min 1Max 45

    Free-form descriptive text

    Summary

    G76
    010

    Total Purchase Order

    RequiredMax use 1

    To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method

    Example
    If either Weight (G76-03) or Unit or Basis for Measurement Code (G76-04) is present, then the other is required
    G76-01
    330
    Quantity Ordered
    Required
    Min 1Max 15

    Quantity ordered

    G76-02
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • G7602 qualifies G7601.
    CA
    Case
    G76-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    G76-04
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    LB
    Pound
    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from DOT Food 1

    ST*875*22680003~
    G50*N*20180302*459621-001****NE~
    G62*10*20180308~
    G66**H~
    N1*SF*ABC COMPANY*9*0547328390002~
    N3*15019 HWY 19 (GATE 5) ~
    N4*CALDWELL*ID*836070000*US~
    N1*BT*DOT FOODS, INC.*9*0256712560000~
    N3*P.O. BOX 192*1 DOT WAY~
    N4*MT. STERLING*IL*623530192*US~
    N1*ST*DOT FOODS, INC.*9*0802338354101~
    N3*251 CENTRAL AVENUE~
    N4*UNIVERSITY PARK*IL*604843183*US~
    G68*40*CA*28.5200*007117919941*UK*10071179199410*VN*10071179199410~
    G69*SV SPL FRUIT-RASP IQF 1-10 LB~
    G68*30*CA*30.2300*007117979099*UK*10071179790990*VN*10071179790990~
    G69*SV RTW CORN-FLMRS 1-20 LB~
    G68*40*CA*30.1200*007117966266*UK*10071179662662*VN*10071179662662~
    G69*SV CST VEGE-CTLN BLEND 8-3 LB~
    G68*36*CA*28.9300*007117903218*UK*10071179032182*VN*10071179032182~
    G69*SV SDJ F. SDWDR 6-4 LB~
    G76*146*CA*3081.00*LB~
    SE*23*22680003~

    Sample from DOT Food 2

    ST*875*22570001~
    G50*N*20180301*458958-001****NE~
    G62*10*20180305~
    G66**H~
    N1*SF*ABC COMPANY*9*0547328390001~
    N3*HWY 1 WEST & SIMPLOT RD~
    N4*PORTAGE LAPRAIRIE,*MB*R1N3J9*CA~
    N1*BT*DOT FOODS CANADA, INC.*9*2035370220000~
    N3*P.O. BOX 192*1 DOT WAY~
    N4*MT. STERLING*IL*623530192*US~
    N1*ST*DOT FOODS CANADA, INC.*9*2035991394301~
    N3*201 42ND AVENUE SE~
    N4*CALGARY*AB*T2G1Y3*CA~
    G68*1296*CA*15.0000*007117923108*UK*10071179231080*VN*10071179231080~
    G69*SV STR FRY-W/PL RG 3/8" 6-5 LB~
    G76*1296*CA*41472.00*LB~
    SE*17*22570001~

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