X12 204 Motor Carrier Load Tender (Carrier)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• SM: Motor Carrier Load Tender (204)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 204: Motor Carrier Load Tender

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > B2

B2 Beginning Segment for Shipment Information Transaction

Required · Max use 1

To transmit basic data relating to shipment information

B2-02 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
• B202 is mandatory for transaction set 204.

B2-04 · 145 · Shipment Identification Number · Optional · String (AN) · Min 1 Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

B2-06 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• CC: Collect

030 Heading > B2A

B2A Set Purpose

Required · Max use 1

To allow for positive identification of transaction set purpose

B2A-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
• 01: Cancellation
• 04: Change
• 21: Transaction on Hold

080 Heading > L11

L11 Business Instructions and Reference Number

Optional · Max use 50

To specify instructions in this business relationship or a reference number

At least one of Reference Identification (L11-01) or Description (L11-03) is required

L11-01 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• 4B: Shipment Origin Code
• 4C: Shipment Destination Code
• ABS: Vessel Name
• BM: Bill of Lading Number
• BN: Booking Number
• ETA: Estimated time of arrival
• V3: Voyage Number
• ZZ: Mutually Defined

L11-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

110 Heading > AT5

AT5 Bill of Lading Handling Requirements

Optional · Max use 6

To identify Bill of Lading handling and service requirements

AT5-01 · 152 · Special Handling Code · Optional · Identifier (ID)

Code specifying special transportation handling instructions

• IP: Import Shipment
• XP: Export

0100 Loop Required Max >1

140 Heading > 0100 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
• CN: Consignee
• SF: Ship From
• SH: Shipper
• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

160 Heading > 0100 Loop > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

170 Heading > 0100 Loop > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

190 Heading > 0100 Loop > G61

G61 Contact

Optional · Max use 3

To identify a person or office to whom communications should be directed

If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required

G61-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• DC: Delivery Contact
• ST: Service Technician

G61-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

G61-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• G6103 qualifies G6104.

• TE: Telephone

G61-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

0200 Loop Optional Max >1

200 Heading > 0200 Loop > N7

N7 Equipment Details

Required · Max use 1

To identify the equipment

If either Weight (N7-03) or Weight Qualifier (N7-04) is present, then the other is required

N7-01 · 206 · Equipment Initial · Optional · String (AN) · Min 1 Max 4

Prefix or alphabetic part of an equipment unit's identifying number

• N701 is mandatory for rail transactions.

N7-02 · 207 · Equipment Number · Required · String (AN) · Min 1 Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

N7-03 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

N7-04 · 187 · Weight Qualifier · Optional · Identifier (ID)

Code defining the type of weight

• G: Gross Weight

N7-11 · 40 · Equipment Description Code · Optional · Identifier (ID)

Code identifying type of equipment used for shipment

• CN: Container

N7-15 · 567 · Equipment Length · Optional · Numeric (N0) · Min 4 Max 5

Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

N7-17 · 188 · Weight Unit Code · Optional · Identifier (ID)

Code specifying the weight unit

• K: Kilograms
• L: Pounds

N7-18 · 761 · Equipment Number Check Digit · Optional · Numeric (N0) · Min 1 Max 1

Number which designates the check digit applied to a piece of equipment

N7-22 · 24 · Equipment Type · Optional · Identifier (ID) · Min 4 Max 4

Code identifying equipment type

210 Heading > 0200 Loop > M7

M7 Seal Numbers

Optional · Max use 2

To record seal numbers used and the organization that applied the seals

M7-01 · 225 · Seal Number · Required · String (AN) · Min 2 Max 15

Unique number on seal used to close a shipment

Detail

0300 Loop Required Max >1

010 Detail > 0300 Loop > S5

S5 Stop Off Details

Required · Max use 1

To specify stop-off detail reference numbers and stop reason

S5-01 · 165 · Stop Sequence Number · Required · Numeric (N0) · Min 1 Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

S5-02 · 163 · Stop Reason Code · Required · Identifier (ID)

Code specifying the reason for the stop

• CL: Complete
• LD: Load
• PA: Pick-up Pre-loaded Equipment
• UL: Unload

065 Detail > 0300 Loop > NTE

NTE Note/Special Instruction

Optional · Max use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

Code identifying the functional area or purpose for which the note applies

• APN: Application Notes

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Summary

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ST*204*0001~
B2**COSU**FLEX-544899A-794441**CC~
B2A*21~
L11*COSU6214910444*BM~
L11*0PG43E4*V3~
L11*CMA CGM LA SCALA*ABS~
L11*COSU6214910444*BN~
L11*CNNGB*4B~
L11*USHOU*4C~ L11**ZZ*c3e2109a7763df527c7b44926461a930~ L11*20190716170000*ETA~
AT5*IP~
N1*BT*FLEXPORT INTERNATIONAL LLC~
N3*760 MARKET ST FLOOR 8~
N4*SAN FRANCISCO*CA*94106*US~
N1*SF*BAYPORT CONTAINER TERMINAL~
N3*12619 PORT ROAD FIRMS: V136~ N4*PASADENA*TX*77586*US~
N1*ST*PLEASE HOLD THIS UNTIL FURTHER NOTICE~
N3*528 BAY AREA BLVD FIRMS:~
N4*WEBSTER*TX*77598~ N7*TEMU*804774*30605*G*******CN****4500**K*5****L5G1~ M7*10944426~
S5*1*PA~
S5*2*UL~
SE*26*0001~

Sample 2

ST*204*0001~
B2**COSU**FLEX-510619A-802060**CC~
B2A*01~
L11*COSU6205729800*BM~
L11*039E*V3~
L11*COSCO ISTANBUL*ABS~
L11*6205461100*BN~
L11*CNYTN*4B~
L11*USHOU*4C~
L11**ZZ*d5ce972953af48a1c3b419505bd95ae9~
L11*20190717160000*ETA~
AT5*IP~
N1*BT*FLEXPORT INTERNATIONAL LLC~
N3*760 MARKET ST FLOOR 8~
N4*SAN FRANCISCO*CA*94106*US~
N1*SF*PORT OF HOUSTON AUTHORITY BARBOURS~
N3*1515 E BARBOURS CUT BLVD FIRMS: S787~
N4*LA PORTE*TX*77571*US~
N1*ST*Misc Retailers~
N3*528 Bay Area Blvd FIRMS:~
N4*Webster*TX*77598*US~ N7*TGHU*698819*9560*G*******CN****4000**K*5****45G1~
M7*11515100~
S5*1*PA~
NTE*APN*DELIVERY NOTES Facility can accept 1 container / day. Please pr~ NTE*APN*e-pull / space out shipments as needed. Please include liftgate.~ S5*2*UL~
SE*28*0001~

Sample 3

ST*204*0001~
B2**MAEU**FLEX-520057A-780217**CC~
B2A*00~
L11*MAEU962007188*BM~
L11*086E*V3~
L11*HYUNDAI BANGKOK*ABS~
L11*969207008*BN~
L11*TWTXG*4B~
L11*USHOU*4C~ L11**ZZ*91541006ee29f9cb9d4e9441e926a65d~ L11*20190722070000*ETA~
AT5*IP~
N1*BT*FLEXPORT INTERNATIONAL LLC~
N3*760 MARKET ST FLOOR 8~
N4*SAN FRANCISCO*CA*94106*US~
N1*SF*SANTA FE RAMP~
N3*214 BRISBANE ST FIRMS: S639~ N4*HOUSTON*TX*77061*US~
N1*ST*Misc Retailers~
N3*528 Bay Area Blvd FIRMS:~
N4*Webster*TX*77598*US~ N7*HASU*496163*11285*G*******CN****4000**K*5****45G1~ M7*ML-TW2320085~
S5*1*PA~
S5*2*UL~
SE*26*0001~