X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Code specifying the types of services for rating purposes
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
- L
- Single Load (Blind Memo) Memo--Incomplete Documentation
Code indicating the way by which weights are obtained for a particular shipment
- B209 is mandatory for rail transactions.
Code defining method of handling for documentation
Code identifying the trade terms which apply to the shipment transportation responsibility
- If B211 is used, B206 will indicate the party or parties responsible for payment of the transportation terms identified in B211.
Code identifying the method for the movement of payment instructions
Set Purpose
To allow for positive identification of transaction set purpose
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 4B
- Shipment Origin Code
- 4C
- Shipment Destination Code
- 4Y
- Subhouse Bill of Lading
- ABS
- Vessel Name
- AW
- Air Waybill Number
- BM
- Bill of Lading Number
- BN
- Booking Number
- ETA
- Estimated Time of Arrival
- OK
- Offer Group
- P8
- Pickup Reference Number
- PO
- Purchase Order Number
- SCL
- Sub Class Code
- TRC
- Transfer Carrier (Ocean Carrier Name)
- TV
- Line of Business
- V3
- Voyage Number
- XY
- Other Unlisted Type of Reference Number
- ZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Code describing the relationship of a carrier to a specific shipment movement
Free-form text for city name
- MS303 is the city where the interline was performed.
Code specifying the method or type of transportation for the shipment
Code (Standard State/Province) as defined by appropriate government agency
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
- DM
- Domestic
- IP
- Import Shipment
- XP
- Export
Code identifying the special service
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- APN
- Application Notes
- OTH
- Other Instructions
- ZZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- CN
- Consignee
- SF
- Ship From
- SH
- Shipper
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
Code identifying an organizational entity, a physical location, property or an individual
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- ST
- Service Technician
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Additional reference number or description to clarify a contact number
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Allowance made for increased weight due to such factors as snow
Weight of material used to protect lading (even bracings, false floors, etc.)
Code indicating the relationship of equipment to carrier or ownership of equipment
Code identifying type of equipment used for shipment
- CN
- Container
- FT
- Flat Bed Trailer
- RT
- Controlled Temperature Trailer (Reefer)
- TL
- Trailer (not otherwise specified)
- TV
- Truck, Van
Standard Carrier Alpha Code
- N712 is the owner of the equipment.
Free-form abbreviation of temperature range or flash-point temperature
Relative position of shipment in car, trailer, or container (mutually defined)
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Number which designates the check digit applied to a piece of equipment
Code specifying extent of transportation service requested
Vertical dimension of an object measured when the object is in the upright position
- N720 and N721 are expressed in inches.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Standard Carrier Alpha Code
- N723 is the operator or carrier of the rights of the equipment.
Code specifying type of rail car or intermodal equipment type and its general characteristics
Seal Numbers
To record seal numbers used and the organization that applied the seals
Code identifying an organizational entity, a physical location, property or an individual
- M705 indicates the name of the organization which applied the seal(s).
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
Code specifying the reason for the stop
- CL
- Complete
- LD
- Load
- PA
- Pick-up Pre-loaded Equipment
- UL
- Unload
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
A free-form description to clarify the related data elements and their content
- S509 is the stop reason description.
Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
Code indicating the status of a specified stop
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 10
- Requested Ship Date/Pick-up Date
- 17
- Estimated Delivery Date
- 47
- Cargo Ready Date
- ZZ
- Container Last Free Day Date
Code specifying the reported time
- B
- Cargo Ready
- D
- Estimated Departure Time
- E
- Estimated Arrival Time
- ZZ
- Container Last Free Day Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
Code identifying an organizational entity, a physical location, property or an individual
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- RE
- Receiving Contact
- SH
- Shipper Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
Complete communications number including country or area code when applicable
Additional reference number or description to clarify a contact number
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Code identifying the commodity coding system used for Commodity Code
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
- CNT
- Container
- CTN
- Carton
- PCS
- Pieces
- PKG
- Package
- PLT
- Pallet
Marks and numbers used to identify a shipment or parts of a shipment
Code specifying the application or source of Marks and Numbers (87)
Code identifying the commodity coding system used for Commodity Code
Code describing a commodity or group of commodities
Code identifying the compartment in a compartmentalized tank car
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Freeform Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
- ADI
- Additional Descriptive Information Not Required by Regulation but Desired to Accompany the Movement by the Shipper
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Code qualifying how to extend charges or interpret value
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified
Code identifying type of special charge or allowance
Number of units (pieces) of the lading commodity
Standard tariff number for the tariff which governs the rates applied to the commodity item(s)
Monetary assigned value expressed in the standard monetary denomination for the currency specified
Code qualifying how to extend charges or interpret value
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
GS*SM*FLEXPORTEDI*SCAC*20201209*0255*000000700*X*004010~
ST*204*0001~
B2**EGLV**FLEX-944444B-9999990**CC~
B2A*00~
L11*ABCD010001422903*BM~
L11*ZZ*ZZ*61d08a9400bd266687808888863d416b~
L11*Delivery Order*OK~
L11*ABC1234567*P8*IP~
NTE*APN*Product is ready please pick up 6/10.~
N1*BT*FLEXPORT INTERNATIONAL LLC~
N3*760 MARKET ST FLOOR 8~
N4*SAN FRANCISCO*CA*94106~
N1*CN*Consignee Solutions~
N7*ERCU*525001*********CN****4000**K*9****45G0~
M7*SEALNC1160~
S5*1*PA~
G62*10*20201211*D*1900*UT~
G62*ZZ*20210806*ZZ*1700~
N1*SF*Salt Lake City, UT~
N3*Salt Lake City, UT~
N4*Salt Lake City*UT*00000~
G61*SH*Sue*TE*3032221111~
S5*2*UL~
G62*17*20201214*E*1900*UT~
N1*ST*BAYPORT CONTAINER TERMINAL~
N3*12619 PORT ROAD~
N4*PASADENA*TX*77586~
G61*SH*Bob*TE*3031112222~
L5**chemicals~
L3*484*G*******4.22*E~
SE*30*0001~
GE*1*000000700~
IEA*1*000000700~
Sample 2
GS*SM*FLEXPORTEDI*SCAC*20210401*1550*000000047*X*004010~
ST*204*0001~
B2**SCAC**FLEX-1116777A-1232414**CC~
B2A*00~
L11*HLCUEUR1111ABCS5*BM~
L11*ATS63*V3~
L11*ATLANTIC SAIL*ABS~
L11*12344563*BN~
L11*GBBEL*4B~
L11*USORF*4C~
L11*ZZ*ZZ*86d89c0dc82591d891a5150d7b008dcf~
L11*20210523160000*ETA~
AT5*XP~
NTE*APN*null~
NTE*OTH*Delivery Reference|FLEX-12345,FLEX-67890~
NTE*OTH*PO#|112121,778899,110022~
NTE*OTH*Approval Code|Code123,Code234,Code345~
N1*BT*FLEXPORT INTERNATIONAL LLC~
N3*760 MARKET ST FLOOR 8~
N4*SAN FRANCISCO*CA*94106~
N7**XXX*********CN****4000**K*****45G0~
S5*1*LD~
N1*SF*Test Delta~
N3*10 Union Valley Rd FIRMS-~
N4*Belfast**BT11 9DT~
G61*SH*Sue*TE*3032221111~
S5*2*CL~
N1*ST*Belfast, United Kingdom~
N3*Belfast, United Kingdom FIRMS-~
N4*Belfast**00000~
G61*RE*Bob*TE*3031112222~
L5**lots of fun goods~
L3*20000*G*******20.0*E~
SE*33*0001~
GE*1*000000047~
IEA*1*000000047~
Sample 3
GS*SM*FLEXPORTEDI*SCAC*20201209*0255*000000700*X*004010~
ST*204*0001~
B2**EGLV**FLEX-944444B-9999990**CC~
B2A*00~
L11*ABCD010001422903*BM~
L11*ZZ*ZZ*61d08a9400bd266687808888863d416b~
L11*Recover and Hold*OK~
AT5*IP~
NTE*APN*null~
N1*BT*FLEXPORT INTERNATIONAL LLC~
N3*760 MARKET ST FLOOR 8~
N4*SAN FRANCISCO*CA*94106~
N7*ERCU*525001*********CN****4000**K*9****25G1~
M7*SEALNC1160~
S5*1*PA~
G62*10*20201211*D*1900*UT~
N1*SF*Salt Lake City, UT~
N3*Salt Lake City, UT~
N4*Salt Lake City*UT*00000~
S5*2*UL~
G62*17*20201214*E*1900*UT~
N1*ST*PLEASE HOLD THIS UNTIL FURTHER NOTICE~
N3*HOLD UNTIL FURTHER NOTICE FIRMS:~
N4*SALT LAKE CITY*UT*84104~
L5**chemicals~
L3*484*G*******4.22*E~
SE*26*0001~
GE*1*000000700~
IEA*1*000000700~
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