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Invoice
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X12 810 Invoice

X12 Release 3040

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    NTE
    030
    Note/Special Instruction
    Max use 100
    Optional
    CUR
    040
    Currency
    Max use 1
    Optional
    REF
    050
    Reference Numbers
    Max use 12
    Required
    N1 Loop
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 5
    Optional
    DTM
    140
    Shipped
    Max use 10
    Optional
    DTM
    140
    Expiration
    Max use 10
    Optional
    DTM
    140
    Contract Expiration
    Max use 10
    Optional
    FOB
    150
    F.O.B. Related Instructions
    Max use 1
    Optional
    PID
    160
    Product/Item Description
    Max use 200
    Optional
    MEA
    170
    Measurements
    Max use 40
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of one or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information.

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the sender or the data in the interchange. The type of information is set by the Authorization Information Qualifier.

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information.

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the sender or the data in the interchange. The type of information is set by the Security Information Qualifier.

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified.

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them. The sender always codes this number in the sender ID element.

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified.

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data. When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them.

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange.

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange.

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer.

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments.

    00304
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1993
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    This number uniquely identifies the interchange data to the sender. It is assigned by the sender. Together with the sender ID it uniquely identifies the interchange data to the receiver. It is suggested that the sender, receiver, and all third parties be able to maintain an audit trail of interchanges using this number.

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment.

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Test Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test or production.

    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Subelement Separator
    Required
    Min 1Max 1

    This is a field reserved for future expansion in separating data element subgroups. (In the interest of a migration to international standards, this must be different from the data element separator).

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related Transaction Sets.

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission. Codes agreed to by trading partners.

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners.

    GS-04
    373
    Date
    Required
    YYMMDD format

    Date (YYMMDD).

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender.

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard.

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments. If code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user). If code in DE455 in GS segment is T, then other formats are allowed.

    003040
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1993

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set.

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set).
    810
    X12.2 Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates.

    Usage notes

    Example: : BIG010913403825~~~~~~00’

    Example
    BIG-01
    245
    Invoice Date
    Required
    YYMMDD format

    Invoice Issue Date.

    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer.

    BIG-03
    323
    Purchase Order Date
    Optional
    YYMMDD format

    Date assigned by the purchaser to Purchase Order.

    BIG-04
    324
    Purchase Order Number
    Optional
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser.

    BIG-05
    328
    Release Number
    Optional
    Min 1Max 30

    Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction.

    BIG-06
    327
    Change Order Sequence Number
    Optional
    Min 1Max 8

    Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set.

    BIG-07
    640
    Transaction Type Code
    Optional
    Min 2Max 2

    Code specifying the type of transaction.

    • BIG07 is used only to further define the type of invoice when needed.
    BIG-08
    353
    Transaction Set Purpose Code
    Optional

    Code identifying purpose of transaction set.

    00
    Original
    01
    Cancellation
    05
    Replace
    BIG-09
    306
    Action Code
    Optional
    Min 1Max 2

    Code indicating type of action.

    BIG-10
    76
    Invoice Number
    Optional
    Min 1Max 22

    Identifying number assigned by issuer.

    • BIG10 indicates the consolidated invoice number. When BIG07 contains code CI, BIG10 is not used.
    NTE
    030

    Note/Special Instruction

    OptionalMax use 100

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Usage notes

    Example: NTEPMTOA-30’

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies.

    INS
    Insurance
    INV
    Invoice Instruction
    LAB
    Labeling Instructions
    PMT
    Payment
    NTE-02
    3
    Free Form Message
    Required
    Min 1Max 60

    Free-form text.

    CUR
    040

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Usage notes

    Example: CURSEUSD’

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, or an individual

    SE
    Selling Party
    CUR-02
    100
    Currency Code
    Required
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified.

    REF
    050

    Reference Numbers

    RequiredMax use 12

    To specify identifying numbers.

    Usage notes

    Example: REFMA00000403825’

    Example
    At least one of Reference Number (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Number Qualifier
    Required

    Code qualifying the Reference Number.

    IP
    Inspection Report Number
    MA
    Ship Notice/Manifest Number
    NB
    Letter of Credit Number
    PH
    Priority Rating
    PN
    Permit Number
    SI
    Shipper's Identifying Number for Shipment (SID)
    SQ
    Container Sequence Number
    ZZ
    Mutually Defined
    REF-02
    127
    Reference Number
    Optional
    Min 1Max 30

    Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    N1 Loop
    OptionalMax >1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name and code

    Usage notes

    Example: N1STAUTOMOVILISTICA ANDRADE9159457’

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, or an individual

    BT
    Bill-to-Party
    BY
    Buying Party (Purchaser)
    CA
    Carrier
    CY
    Country
    RE
    Party to receive commercial invoice remittance
    SE
    Selling Party
    SF
    Ship From
    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 35

    Free-form name.

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67).

    2
    Standard Carrier Alpha Code (SCAC)
    38
    Country Code
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 17

    Code identifying a party or other code.

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    080

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Usage notes

    Example: : N2~ S.A. DE C.V.’

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 35

    Free-form name.

    N2-02
    93
    Name
    Optional
    Min 1Max 35

    Free-form name.

    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    Example: N3CALZADA DE LA VIGA #1880 (MEX)’

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 35

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 35

    Address information

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    Example: N4MEXICODF9080MX’

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name.

    • A combination of either N401 through N404 (or N405 and N406) may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency.

    • N402 is required only if city name (N401) is in the USA or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 9

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States).

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country.

    REF
    110

    Reference Numbers

    OptionalMax use 12

    To specify identifying numbers.

    Usage notes

    Example: REFPHHOTLINE’

    Example
    At least one of Reference Number (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Number Qualifier
    Required

    Code qualifying the Reference Number.

    Usage notes

    'CO' is the most commonly used qualifier.

    CO
    Customer Order Number
    REF-02
    127
    Reference Number
    Optional
    Min 1Max 30

    Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use 5

    To specify terms of sale.

    Usage notes

    Example: ITDZZ~~~011015~~~~~0110152054~~2% 30-60-90 DAYS’

    Example
    If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required
    If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
    If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
    ITD-01
    336
    Terms Type Code
    Optional

    Code identifying type of payment terms.

    • If the code in ITD01 is 04, then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is 05, then ITD06 or ITD07 is required.
    Usage notes

    'ZZ' is the most commonly used qualifier.

    ZZ
    Mutually Defined
    ITD-02
    333
    Terms Basis Date Code
    Optional
    Min 1Max 2

    Code identifying the beginning of the terms period.

    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date.

    ITD-04
    370
    Terms Discount Due Date
    Optional
    YYMMDD format

    Date payment is due if discount is to be earned.

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned.

    ITD-06
    446
    Terms Net Due Date
    Optional
    YYMMDD format

    Date when total invoice amount becomes due.

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable).

    ITD-08
    362
    Terms Discount Amount
    Optional
    Min 1Max 10

    Total amount of terms discount.

    ITD-09
    388
    Terms Deferred Due Date
    Optional
    YYMMDD format

    Date deferred payment or percent of invoice payable is due.

    ITD-10
    389
    Deferred Amount Due
    Optional
    Min 1Max 10

    Deferred amount due for payment.

    ITD-11
    342
    Percent of Invoice Payable
    Optional
    Min 1Max 5

    Amount of invoice payable expressed in percent.

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    ITD-13
    765
    Day of Month
    Optional
    Min 1Max 2

    The numeric value of the day of the month between 1 and the maximum day of the month being referenced.

    ITD-14
    107
    Payment Method Code
    Optional
    Min 1Max 1

    Code identifying type of payment procedures.

    ITD-15
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • ITD15 is the percentage applied to a base amount used to determine a late payment charge.
    DTM
    140

    Shipped

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    Example: DTM011010913~~~19’

    Example
    Variants (all may be used)
    DTMExpirationDTMContract Expiration
    At least one of Date (DTM-02) or Time (DTM-03) is required
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time.

    Usage notes

    ’011’, ’036’ and ’093’ are the most commonly used qualifier.

    011
    Shipped
    DTM-02
    373
    Date
    Optional
    YYMMDD format

    Date (YYMMDD).

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    DTM-04
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time.
    Since + is a restricted character, + and - are substituted by P and M in the codes that follow.

    DTM-05
    624
    Century
    Optional
    Min 2Max 2

    The first two characters in the designation of the year (CCYY).

    DTM
    140

    Expiration

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMShippedDTMContract Expiration
    At least one of Date (DTM-02) or Time (DTM-03) is required
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time.

    Usage notes

    ’011’, ’036’ and ’093’ are the most commonly used qualifier.

    036
    Expiration
    DTM-02
    373
    Date
    Optional
    YYMMDD format

    Date (YYMMDD).

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    DTM-04
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time.
    Since + is a restricted character, + and - are substituted by P and M in the codes that follow.

    DTM-05
    624
    Century
    Optional
    Min 2Max 2

    The first two characters in the designation of the year (CCYY).

    DTM
    140

    Contract Expiration

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMShippedDTMExpiration
    At least one of Date (DTM-02) or Time (DTM-03) is required
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time.

    Usage notes

    ’011’, ’036’ and ’093’ are the most commonly used qualifier.

    093
    Contract Expiration
    DTM-02
    373
    Date
    Optional
    YYMMDD format

    Date (YYMMDD).

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    DTM-04
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time.
    Since + is a restricted character, + and - are substituted by P and M in the codes that follow.

    DTM-05
    624
    Century
    Optional
    Min 2Max 2

    The first two characters in the designation of the year (CCYY).

    FOB
    150

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Usage notes

    Example: FOB~CC~~~~EXW’

    Example
    If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
    If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
    If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
    If Risk of Loss Qualifier (FOB-08) is present, then Description (FOB-09) is required
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges.

    • FOB01 indicates which party will pay the carrier.
    Usage notes

    ’CC’ and ’PP’ are the most commonly used qualifier.

    CC
    Collect
    PP
    Prepaid (by Seller)
    FOB-02
    309
    Location Qualifier
    Optional
    Min 1Max 2

    Code identifying type of location.

    • FOB02 is the code specifying transportation responsibility location.
    FOB-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    FOB-04
    334
    Transportation Terms Qualifier Code
    Optional
    Min 2Max 2

    Code identifying the source of the transportation terms.

    FOB-05
    335
    Transportation Terms Code
    Optional

    Code identifying the trade terms which apply to the shipment transportation responsibility.

    CFR
    Cost and Freight

    Seller pays cost and freight to named port of destination; buyer assumes all risks of loss and damage and additional costs incurred once goods are delivered on board the vessel; these are assumed by the buyer when the goods pass over the rail of the ship at the port of shipment.

    CIF
    Cost, Insurance, and Freight

    Seller pays cost and freight to named port of destination; buyer assumes all risks of loss and damage and additional costs incurred once goods are delivered onboard the vessel; risks are assumed by the buyer when the goods pass over the rail of the ship at the port of shipment; seller must in addition procure (i.e. contract and pay for) marine insurance against the buyer’s risk of loss or damage during shipment.

    EXW
    Ex Works

    Buyer bears all costs and risks in taking the goods from the seller’s premises to the desired location.

    FAS
    Free Alongside Ship

    Seller’s obligation ends when goods have been placed alongside the vessel on the quay or in lighters at the named port of shipment; buyer bears all costs and risks thereafter.

    FOB
    Free on Board
    FOB-06
    309
    Location Qualifier
    Optional
    Min 1Max 2

    Code identifying type of location.

    • FOB06 is the code specifying the title passage location.
    FOB-07
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    FOB-08
    54
    Risk of Loss Qualifier
    Optional
    Min 2Max 2

    Code specifying where responsibility for risk of loss passes.

    • FOB08 is the code specifying the point at which the risk of loss transfers.
      This may be different than the location specified in FOB02/FOB03 and FOB06/FOB07.
    FOB-09
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    PID
    160

    Product/Item Description

    OptionalMax use 200

    To describe a product or process in coded or free-form format

    Usage notes

    Example: PID~F~~~~WIRE ASY - JUMPER’

    Example
    PID-01
    349
    Item Description Type
    Required
    Min 1Max 1

    Code indicating the format of a description.

    • If PID01 = F'', then PID05 is used. If PID01 = S'', then PID04 is used.
      If PID01 = ``X'', then both PID04 and PID05 are used.
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    MEA
    170

    Measurements

    OptionalMax use 40

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001.)

    Usage notes

    Example:
    MEAWTN14KG’
    MEAWTU33KG’

    Example
    MEA-01
    737
    Measurement Reference ID Code
    Optional
    Min 2Max 2

    Code identifying the broad category to which a measurement applies

    MEA-02
    738
    Measurement Qualifier
    Optional
    Min 1Max 3

    Code identifying a specific product or process characteristic to which a measurement applies

    MEA-03
    739
    Measurement Value
    Optional
    Min 1Max 10

    The value of the measurement.

    MEA-04
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use.)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    Detail

    IT1 Loop
    OptionalMax >1
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions.

    Usage notes

    Example: IT1000000000101PK15.04~~ON255338PL0002VO00261~~~BPYS4Z146 30JAVP YS4Z 14630 JACHPHVU0001DGHL,WWCA41854401

    Example
    If Product/Service ID Qualifier (IT1-06) is present, then Product/Service ID (IT1-07) is required
    If Product/Service ID Qualifier (IT1-08) is present, then Product/Service ID (IT1-09) is required
    If Product/Service ID Qualifier (IT1-10) is present, then Product/Service ID (IT1-11) is required
    If Product/Service ID Qualifier (IT1-14) is present, then Product/Service ID (IT1-15) is required
    If Product/Service ID Qualifier (IT1-16) is present, then Product/Service ID (IT1-17) is required
    If Product/Service ID Qualifier (IT1-18) is present, then Product/Service ID (IT1-19) is required
    If Product/Service ID Qualifier (IT1-20) is present, then Product/Service ID (IT1-21) is required
    If Product/Service ID Qualifier (IT1-22) is present, then Product/Service ID (IT1-23) is required
    If Product/Service ID Qualifier (IT1-24) is present, then Product/Service ID (IT1-25) is required
    IT1-01
    350
    Assigned Identification
    Optional
    Min 1Max 11

    Alphanumeric characters assigned for differentiation within a transaction set.

    • IT101 is the purchase order line item identification.
    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 10

    Number of units invoiced (supplier units).

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    PC
    Piece
    PK
    Package
    IT1-04
    212
    Unit Price
    Required
    Min 1Max 14

    Price per unit of product, service, commodity, etc.

    IT1-05
    639
    Basis of Unit Price Code
    Optional
    Min 2Max 2

    Code identifying the type of unit price for an item.

    IT1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    • IT106 through IT125 provides for ten (10) different product/service ID's for each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.
    ON
    Customer Order Number
    PD
    Part Number Description
    IT1-07
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    PL
    Purchaser's Order Line Number
    PN
    Company Part Number
    IT1-09
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    VO
    Vendor's Order Number
    ZZ
    Mutually Defined
    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    A3
    Locally Assigned Control Number

    Item identifier is a locally assigned control number used to catalog and manage material.

    IT1-13
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    BP
    Buyer's Part Number
    IT1-15
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-16
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    VP
    Vendor's (Seller's) Part Number
    IT1-17
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-18
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    CH
    Country of Origin Code
    IT1-19
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-20
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    VU
    Vendor's Basic Unit Number
    IT1-21
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-22
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    DG
    Discount Grouping
    IT1-23
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    IT1-24
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234).

    CA
    Case
    IT1-25
    234
    Product/Service ID
    Optional
    Min 1Max 30

    Identifying number for a product or service.

    CUR
    020

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Usage notes

    Example: CURSEUSD’

    Example
    CUR-01
    98
    Entity Identifier Code
    Required
    Min 2Max 2

    Code identifying an organizational entity, a physical location, or an individual

    CUR-02
    100
    Currency Code
    Required
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified.

    MEA
    059

    Measurements

    OptionalMax use 40

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001.)

    Usage notes

    Example:
    MEAWTN1KG’
    MEAWTU1KG’

    Example
    MEA-01
    737
    Measurement Reference ID Code
    Optional

    Code identifying the broad category to which a measurement applies

    WT
    Weights
    MEA-02
    738
    Measurement Qualifier
    Optional

    Code identifying a specific product or process characteristic to which a measurement applies

    Usage notes

    ’N' and ’U’ are the most commonly used qualifiers.

    N
    Actual Net Weight
    U
    Weight per Unit
    MEA-03
    739
    Measurement Value
    Optional
    Min 1Max 10

    The value of the measurement.

    MEA-04
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use.)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    Usage notes

    'KG’ and ’PC’ are the most commonly used qualifiers.

    KG
    Kilogram
    PC
    Piece
    PID Loop
    OptionalMax >1
    PID
    060

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Usage notes

    Example:
    PIDF~~~~WIRE ASY - JUMPER’
    PID
    F~~~~ ARNES 338’

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description.

    • If PID01 = F'', then PID05 is used. If PID01 = S'', then PID04 is used.
      If PID01 = ``X'', then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    PO4
    100

    Item Physical Details

    OptionalMax use 1

    To specify the physical qualities, packaging, weights and dimensions relating to the item.

    Usage notes

    Example: PO41~~~LSE71G1KG0.004CR25.422.47.1CM’

    Example
    If Size (PO4-02) is present, then Unit or Basis for Measurement Code (PO4-03) is required
    If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required
    If Gross Weight per Pack (PO4-06) is present, then Unit or Basis for Measurement Code (PO4-07) is required
    If either Gross Volume per Pack (PO4-08) or Unit or Basis for Measurement Code (PO4-09) is present, then the other is required
    If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required
    PO4-01
    356
    Pack
    Optional
    Min 1Max 6

    Number of inner pack units per outer pack unit.

    PO4-02
    357
    Size
    Optional
    Min 1Max 8

    Size of supplier units in pack.

    PO4-03
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.
    PO4-04
    103
    Packaging Code
    Optional
    Min 5Max 5

    Code identifying the type of packaging. Part 1. Packaging form. Part 2.
    Packaging Material.

    Usage notes

    ’CNT’, ’LSE’, ’25’,’71’ are the most commonly used qualifiers.

    PO4-05
    187
    Weight Qualifier
    Optional

    Code defining the type of weight.

    Usage notes

    ’G’ is the most commonly used qualifier.

    G
    Gross Weight
    PO4-06
    384
    Gross Weight per Pack
    Optional
    Min 1Max 9

    Numeric value of gross weight per pack.

    PO4-07
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PO4-08
    385
    Gross Volume per Pack
    Optional
    Min 1Max 9

    Numeric value of gross volume per pack.

    PO4-09
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CR
    Cubic Meter
    PO4-10
    82
    Length
    Optional
    Min 1Max 8

    Largest horizontal dimension of an object measured when the object is in the upright position.

    PO4-11
    189
    Width
    Optional
    Min 1Max 8

    Shorter measurement of the two horizontal dimensions measured with the object in the upright position.

    PO4-12
    65
    Height
    Optional
    Min 1Max 8

    Vertical dimension of an object measured when the object is in the upright position.

    PO4-13
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO413 defines the unit of measure for PO410, PO411, and PO412.
    REF
    120

    Shipper’s Hazardous Number

    OptionalMax use >1

    To specify identifying numbers.

    Example
    At least one of Reference Number (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Number Qualifier
    Required

    Code qualifying the Reference Number.

    HO
    Shipper's Hazardous Number
    REF-02
    127
    Reference Number
    Optional
    Min 1Max 30

    Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    REF
    120

    Product Line Number

    OptionalMax use >1

    To specify identifying numbers.

    Example
    At least one of Reference Number (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Number Qualifier
    Required

    Code qualifying the Reference Number.

    P7
    Product Line Number
    REF-02
    127
    Reference Number
    Optional
    Min 1Max 30

    Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    REF
    120

    Tariff Number

    OptionalMax use >1

    To specify identifying numbers.

    Usage notes

    Example: REFTS8708.29.5070’

    Example
    At least one of Reference Number (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Number Qualifier
    Required

    Code qualifying the Reference Number.

    TS
    Tariff Number
    REF-02
    127
    Reference Number
    Optional
    Min 1Max 30

    Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    CAD
    160

    Carrier Detail

    OptionalMax use >1

    To specify transportation details for the transaction

    Usage notes

    Example: CADMET1234SCAC’

    Example
    At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
    CAD-01
    91
    Transportation Method/Type Code
    Optional
    Min 1Max 2

    Code specifying the method or type of transportation for the shipment.

    CAD-02
    206
    Equipment Initial
    Optional
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number.

    CAD-03
    207
    Equipment Number
    Optional
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred).

    CAD-04
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    CAD-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity.

    SLN Loop
    OptionalMax >1
    SLN
    200

    Subline Item Detail

    RequiredMax use 1

    To specify product subline detail item data

    Usage notes

    Example: SLND1000000101~~I1~PC’

    Example
    SLN-01
    350
    Assigned Identification
    Required
    Min 1Max 11

    Alphanumeric characters assigned for differentiation within a transaction set.

    • SLN01 is the identifying number for the subline item.
    • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
    SLN-02
    350
    Assigned Identification
    Optional
    Min 1Max 11

    Alphanumeric characters assigned for differentiation within a transaction set.

    • SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.
    SLN-03
    661
    Configuration Code
    Required

    Code indicating the relationship of the subline item to the baseline item.

    A
    Added
    D
    Deleted
    I
    Included
    S
    Substituted
    SLN-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity.

    SLN-05
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    REF
    210

    Reference Numbers

    OptionalMax use >1

    To specify identifying numbers.

    Usage notes

    Example: REFMA00000962367’

    Example
    At least one of Reference Number (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Number Qualifier
    Required
    Min 2Max 2

    Code qualifying the Reference Number.

    REF-02
    127
    Reference Number
    Optional
    Min 1Max 30

    Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    PID
    220

    Product/Item Description

    OptionalMax use 1000

    To describe a product or process in coded or free-form format

    Usage notes

    Example: PID~F~~~~MOULDING - DOOR OUTSIDE’

    Example
    If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required
    At least one of Product Description Code (PID-04) or Description (PID-05) is required
    If Source Subqualifier (PID-07) is present, then Agency Qualifier Code (PID-03) is required
    If Yes/No Condition or Response Code (PID-08) is present, then Agency Qualifier Code (PID-03) is required
    PID-01
    349
    Item Description Type
    Required
    Min 1Max 1

    Code indicating the format of a description.

    • If PID01 = F'', then PID05 is used. If PID01 = S'', then PID04 is used.
      If PID01 = ``X'', then both PID04 and PID05 are used.
    PID-02
    750
    Product/Process Characteristic Code
    Optional
    Min 2Max 3

    Code identifying the general class of a product or process characteristic

    PID-03
    559
    Agency Qualifier Code
    Optional
    Min 2Max 2

    Code identifying the agency assigning the code values.

    • Use PID03 to indicate the organization that publishes the code list being referred to.
    PID-04
    751
    Product Description Code
    Optional
    Min 1Max 12

    A code from an industry code list which provides specific data about a product characteristic.

    • PID04 should be used for industry-specific product description codes.
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    PID-06
    752
    Surface/Layer/Position Code
    Optional
    Min 2Max 2

    Code indicating the product surface, layer or position that is being described.

    • Use PID06 when necessary to refer to the product surface or layer being described in the segment.
    PID-07
    822
    Source Subqualifier
    Optional
    Min 1Max 15

    A reference that indicates the table or text maintained by the Source Qualifier.

    • PID07 specifies the individual code list of the agency specified in PID03.
    PID-08
    1073
    Yes/No Condition or Response Code
    Optional
    Min 1Max 1

    Code indicating a Yes or No condition or response.

    • PID08 describes the physical characteristics of the product identified in PID04. A Y'' indicates that the specified attribute applies to this item. A N'' indicates it does not apply. Any other value is indeterminate.
    SAC
    230

    Service, Promotion, Allowance, or Charge Information

    OptionalMax use 25

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    Example:
    SACAH000~~~-420527~~~~~~~~DIRECT ACCOUNT ALLOWANCE’
    SACCH090~~~156510~~~~~~~~SPECIAL HANDILNG

    Example
    At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
    If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Change Code (SAC-04) is present, then the other is required
    If either Allowance/ Charge Percent Qualifier (SAC-06) or Allowance or Charge Percent (SAC-07) is present, then the other is required
    If either Unit or Basis for Measurement Code (SAC-09) or Allowance or Charge Quantity (SAC-10) is present, then the other is required
    If Allowance or Charge Quantity (SAC-11) is present, then Allowance or Charge Quantity (SAC-10) is required
    If Reference Number (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Change Code (SAC-04) is required
    If Option Number (SAC-14) is present, then Reference Number (SAC-13) is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified.

    • If SAC01 is A or C, then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    H000
    Special Allowance
    H090
    Special Handling
    SAC-03
    559
    Agency Qualifier Code
    Optional
    Min 2Max 2

    Code identifying the agency assigning the code values.

    SAC-04
    1301
    Agency Service, Promotion, Allowance, or Change Code
    Optional
    Min 1Max 10

    Agency maintained code identifying the service, promotion, allowance, or charge

    • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount.

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/ Charge Percent Qualifier
    Optional

    Code indicating on what basis allowance or charge percent is calculated.

    5
    Base Price per Unit
    SAC-07
    332
    Allowance or Charge Percent
    Optional
    Min 1Max 6

    Allowance or charge expressed as a percent.

    SAC-08
    359
    Allowance or Charge Rate
    Optional
    Min 1Max 9

    Allowance or Charge Rate per Unit.

    SAC-09
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SAC-10
    339
    Allowance or Charge Quantity
    Optional
    Min 1Max 10

    Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity.

    • SAC10 alone is used to indicate a specific quantity which could be a dollar amount, that is applicable to service, promotion, allowance or charge.
    • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
    • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a ``Dollar Basis Amount''. It is represented in the SAC segment in SAC10 using the qualifier DO - Dollars in SAC09.
    SAC-11
    339
    Allowance or Charge Quantity
    Optional
    Min 1Max 10

    Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity.

    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional
    Min 2Max 2

    Code indicating method of handling for an allowance or charge.

    SAC-13
    127
    Reference Number
    Optional
    Min 1Max 30

    Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

    • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
    SAC-14
    770
    Option Number
    Optional
    Min 1Max 20

    A unique number identifying available promotion or allowance options when more than one is offered.

    • SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.
    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    N1 Loop
    OptionalMax >1
    N1
    240

    Name

    RequiredMax use 1

    To identify a party by type of organization, name and code

    Usage notes

    Example: N1BTORIGINAL EQUIPMENT INC9135080’

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required
    Min 2Max 2

    Code identifying an organizational entity, a physical location, or an individual

    N1-02
    93
    Name
    Optional
    Min 1Max 35

    Free-form name.

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67).

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 17

    Code identifying a party or other code.

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    250

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Usage notes

    Example: N2~ S.A. DE C.V.’

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 35

    Free-form name.

    N2-02
    93
    Name
    Optional
    Min 1Max 35

    Free-form name.

    N4
    270

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    Example: N4BILLINGMT~59103’

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name.

    • A combination of either N401 through N404 (or N405 and N406) may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency.

    • N402 is required only if city name (N401) is in the USA or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 9

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States).

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country.

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Usage notes

    Example: TDS~1248’

    Example
    TDS-01
    361
    Total Invoice Amount
    Required
    Min 1Max 10

    Amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

    TDS-02
    390
    Amount Subject to Terms Discount
    Optional
    Min 1Max 10

    Amount upon which the terms discount amount is calculated.

    • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
    TDS-03
    391
    Discounted Amount Due
    Optional
    Min 1Max 10

    Amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount.)

    TDS-04
    362
    Terms Discount Amount
    Optional
    Min 1Max 10

    Total amount of terms discount.

    SAC Loop
    OptionalMax >1
    SAC
    040

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    Example: SACCH090~~~736~~~~~~~~~~SPECIAL HANDLING’

    Example
    At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
    If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Change Code (SAC-04) is present, then the other is required
    If either Allowance/ Charge Percent Qualifier (SAC-06) or Allowance or Charge Percent (SAC-07) is present, then the other is required
    If either Unit or Basis for Measurement Code (SAC-09) or Allowance or Charge Quantity (SAC-10) is present, then the other is required
    If Allowance or Charge Quantity (SAC-11) is present, then Allowance or Charge Quantity (SAC-10) is required
    If Reference Number (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Change Code (SAC-04) is required
    If Option Number (SAC-14) is present, then Reference Number (SAC-13) is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified.

    • If SAC01 is A or C, then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    N
    No Allowance or Charge
    R
    Allowance Request
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    Usage notes

    ’A380’,’H000’,’H090’, ’ZZZZ’ are the most commonly used qualifiers.

    A380
    Allowance Advance
    H000
    Special Allowance
    H090
    Special Handling
    ZZZZ
    Mutually Defined
    SAC-03
    559
    Agency Qualifier Code
    Optional
    Min 2Max 2

    Code identifying the agency assigning the code values.

    SAC-04
    1301
    Agency Service, Promotion, Allowance, or Change Code
    Optional
    Min 1Max 10

    Agency maintained code identifying the service, promotion, allowance, or charge

    • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount.

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/ Charge Percent Qualifier
    Optional
    Min 1Max 1

    Code indicating on what basis allowance or charge percent is calculated.

    SAC-07
    332
    Allowance or Charge Percent
    Optional
    Min 1Max 6

    Allowance or charge expressed as a percent.

    SAC-08
    359
    Allowance or Charge Rate
    Optional
    Min 1Max 9

    Allowance or Charge Rate per Unit.

    SAC-09
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SAC-10
    339
    Allowance or Charge Quantity
    Optional
    Min 1Max 10

    Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity.

    • SAC10 alone is used to indicate a specific quantity which could be a dollar amount, that is applicable to service, promotion, allowance or charge.
    • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
    • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a ``Dollar Basis Amount''. It is represented in the SAC segment in SAC10 using the qualifier DO - Dollars in SAC09.
    SAC-11
    339
    Allowance or Charge Quantity
    Optional
    Min 1Max 10

    Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity.

    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional
    Min 2Max 2

    Code indicating method of handling for an allowance or charge.

    SAC-13
    127
    Reference Number
    Optional
    Min 1Max 30

    Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

    • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
    SAC-14
    770
    Option Number
    Optional
    Min 1Max 20

    A unique number identifying available promotion or allowance options when more than one is offered.

    • SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.
    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content.

    CTT
    070

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Usage notes

    Example: CTT~2’

    Example
    If Weight (CTT-03) is present, then Unit or Basis for Measurement Code (CTT-04) is required
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set.

    CTT-02
    347
    Hash Total
    Optional
    Min 1Max 10

    Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

    Example:
    -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. ------- 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.

    CTT-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight.

    CTT-04
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments.

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element.

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender.

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of one or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in a transmission.

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    This number uniquely identifies the interchange data to the sender. It is assigned by the sender. Together with the sender ID it uniquely identifies the interchange data to the receiver. It is suggested that the sender, receiver, and all third parties be able to maintain an audit trail of interchanges using this number.

    EDI Samples

    sample

    ST~810~2542388’
    BIG~010823~113919~~~~~~00’
    NTE~PMT~OA-30’
    CUR~SE~USD’
    REF~MA~00000113919’
    REF~PH~HOTLINE’
    N1~ST~FORD LA VILLA PLANT~91~53193’
    N3~CENTRAL DE ADUANAS’
    N4~MEXICO CITY~~~MX’
    N1~SF~~92~A999A’
    N1~SE~FORD MOTOR COMPANY~92~AF52M’
    N2~FORD CUSTOMER SERVICE DIVISION~INTERNATIONAL DISTRIBUTION OPERS’
    N3~29500 PLYMOUTH ROAD~P.O. BOX 3000’
    N4~LIVONIA~MI~481513000’
    N1~BY~FORD MOTOR COMPANY S.A. DE C.V.~92~WE60’
    N3~PASEO DE LA REFORMA NO.333~(FMO-830423-6C5)’
    N4~MEXICO CITY~~~MX’
    N1~RE~~91~56720’
    N1~CY~MEXICO~38~MX’
    N1~CA~DHL WORLDWIDE EXP~2~DHLC’
    FOB~CC~~~~EXW’
    IT1~00000000010~1~PK~109.69~~ON~B10822~PL~0013~VO~03413~A3~~BP~YL8Z3A428DA~VP~ YL8Z 3A428
    DA~CH~US~VU~0001~DG~HL,WW~CA~11168311’
    MEA~WT~N~5~KG’
    MEA~WT~U~15~KG’
    PID~F~~~~SHAFT - FRONT AXLE’
    PID~F~~~~ FLECHA 950’
    PO4~1~~~LSE71~G~7~KG~0.012~CR~83.6~12.2~12.2~CM’
    REF~TS~8708.29.5070’
    IT1~00000000010~1~PK~98.29~~ON~B10822~PL~0025~VO~03413~A3~~BP~F57Z8005CA~VP~ F57Z 8005
    CA~CH~US~VU~0001~DG~HL,WW~CA~11168312’
    MEA~WT~N~4~KG’
    MEA~WT~U~12~KG’
    PID~F~~~~RADIATOR ASY’
    PID~F~~~~ RADIADOR 331’
    PO4~1~~~LSE71~G~5~KG~0.105~CR~92.5~65.5~17.3~CM’
    REF~TS~8708.91.5000’
    TDS~20798’
    CTT~2~2~1~KG’
    SE~38~2542388’

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