X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Standard Carrier Alpha Code (SCAC) of the carrier being offered the load
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
General Mills 10 digit Freight Order Number (Shipment Number/Bill of Lading Number).
RETURN THIS NUMBER IN THE B102 ELEMENT OF THE ASSOCIATED EDI 990.
Code identifying payment terms for transportation charges
- CC
- Collect
CC indicates that this is a General Mills Inbound Shipment
- PP
- Prepaid (by Seller)
PP indicates that this is a General Mills Outbound or Interplant Shipment
Set Purpose
To allow for positive identification of transaction set purpose
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 04
- Change
- 06
- Confirmation
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
General Mills Tender Type: PRIMARY, NON-PRIMARY, BROADCAST, or BRDCSTQUOT
(BRDCSTQUOT requires a rate be returned in the L9 segment of the EDI 990 Document
Code qualifying the Reference Identification
- OK
- Offer Group
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Standard Carrier Alpha Code (SCAC) of the carrier being offered the load
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
Code specifying the method or type of transportation for the shipment
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- X
- Intermodal (Piggyback)
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
- DNF
- Do Not Freeze
- EP
- Expedite
- PFH
- Protect From Heat
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
A free-form description to clarify the related data elements and their content
Contains Information specific to this load, for Example:
Special Handling Instructions, Live Load Indication (w/scheduled Pick-up time in G62, Equipment
Temperature Description, Loading Hours, Contact information, etc
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- PF
- Party to Receive Freight Bill
Free-form name
Will always be "General Mills - Freight A/P"
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Will always be GMI Duns Number "0062507400000"
Address information
Will always be "P.O. Box 1137"
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Will always be "Minneapolis"
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
- MN
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Will always be "554201137"
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Trailer Number, if available at time of tender, else will be "NONE
Code identifying type of equipment used for shipment
- FF
- Frozen Food Trailer
- RT
- Controlled Temperature Trailer (Reefer)
- TF
- Trailer, Dry Freight
- TW
- Trailer, Refrigerated
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
Code specifying the reason for the stop
- CL
- Complete
- CU
- Complete Unload
- PL
- Part Load
- PU
- Part Unload
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Because differing Units of Measure can exist within a single order, and therefore within a single stage,
the generic code "PC" is used to represent all possible GMI Units of Measure.
- PC
- Piece
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Will be one or more L11 segments, based on business data available at time of tender.
Outbound Loads (B206 = PP)
- Loading stage will contain only GMI relevent numbers (Delivery/DO and/or Order/CR)
- Unload stages will contain all available reference numbers, including Customer PO number if available
Inbound Loads (B206 = CC)
- Loading stages will contain all available reference numbers, including Vendor PO/Pick-up number if available
- Unload stage will contain only GMI relevant numbers (Delivery/DO and/or Order/CR
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- CR
- Customer Reference Number
- DO
- Delivery Order Number
- PO
- Purchase Order Number
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 69
- Scheduled Pick-Up Date
- 70
- Scheduled Delivery Date
Code specifying the reported time
- U
- Scheduled Pick Up Time
- X
- Scheduled Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Name
To identify a party by type of organization, name, and code
N103 and N104 are provided only if Location Code information is present in the General Mills business system. When provided:
"9" in the N103 indicates that this is a General Mills location or Third Party Facility representing General Mills.
Associated N104 value will contain General Mills internal "DUNS + 4" Location Code."93" in the N103 indicates that this is not a General Mills location.
Associated N104 value will contain General Mills 10-digit Customer Code or Supplier Code.
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Because General Mills allows shipping to/from non-standard addresses, the code provided in the N104
may or may not relate the actual ship to/from address. GMI partners are expected to pull true address
information from the N2-N4 segments and NOT work off of the N104 code to pull address information
from an internal table.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form name
This element is sent when further clarification of the N102 "Name" is pertinent
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Order Identification Detail
To specify order identification detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
OID loop is present at EITHER Load or Unload, but not both:
. Outbound Loads (B206 = PP) - OID is present only at Unload Stages.
. Inbound Loads (B206 = CC) - OID is present only at Loading Stages
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
General Mills Order Number
Identifying number for Purchase Order assigned by the orderer/purchaser
Customer PO Number or Vendor Pick-up Reference number, if available at time of tender. If this
number is more than 22 characters only the rightmost 22 are transmitted (EDI max).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Because differing Units of Measure can exist within a single order, the generic code "PC" is used to
represent all possible GMI Units of Measure.
- PC
- Piece
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Will always be "FREIGHT - ALL KINDS"
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample from General Mills 1
B2**SCAC**0032545531**CC~
B2A*00~
L11*BROADCAST*OK~
MS3*SCAC*B**M~
AT5*PFH~
NTE**Dry~
NTE**Protect From Heat. Set reefer at 65d F~
N1*PF*General Mills - Freight A/P*9*0062507400000~
N3*P.O. Box 1137~
N4*Minneapolis*MN*554201137~
N7**NONE*********TF****5300~
S5*1*PL*5893*L*8606*PC*291*E~
L11*0044002429*CR~
L11*1180103451*DO~
L11*PO12345*PO~
L11*0044002431*CR~
L11*1180103453*DO~
G62*69*20101014~
N1*SH*TATE & LYLE*93*0000044550~
N3*MAIN ST~
N4*DECATUR*IL*62525~
OID*0044002429*PO12345**PC*5750*L*5750*E*288~
L5**FREIGHT - ALL KINDS~
G61*IC*John Doe*EM*John.Doe@genmills.com~
OID*0044002431***PC*2856*L*143*E*3~
L5**FREIGHT - ALL KINDS~
G61*IC*Jane Doe*EM*Jane.Doe@genmills.com~
S5*2*CL*10000*L*10000*PC*500*E~
L11*0044002430*CR~
L11*1180103452*DO~
G62*69*20101014~
N1*SH*CONAGRA ALTON IL*93*0000179100~
N3*145 W BROADWAY~
N4*ALTON*IL*62002~
OID*0044002430***PC*10000*L*10000*E*500~
L5**FREIGHT - ALL KINDS~
S5*3*CU*15893*L*18606*PC*791*E~
L11*0044002429*CR~
L11*1180103451*DO~
L11*0044002431*CR~
L11*1180103453*DO~
L11*0044002430*CR~
L11*1180103452*DO~
G62*70*20101016~
N1*ST*General Mills Operations, Inc.*9*1234567890~
N2*Hannibal Manufacturing~
N3*1 Red Devil Rd*Plant - 587~
N4*Hannibal*MO*63401~
L3*15893*G*******790*E*18606*L~
Sample from General Mills 2
B2**SCAC**0033952537**PP~
B2A*04~
L11*PRIMARY*OK~
MS3*SCAC*B**M~
NTE**-------- LOAD READY --------- -------- LOAD READY ---------~
N1*PF*General Mills - Freight A/P*9*0062507400000~
N3*P.O. Box 1137~
N4*Minneapolis*MN*554201137~
N7**SCAC27653*********RT****5300~
S5*1*CL*4935*L*861*PC*179*E~
L11*0017795427*DO~
G62*69*20110626*U*2359~
N1*SH*General Mills Operations, LLC*9*0062507405973~
N3*128 E Slosson Ave*Plant - 5973~
N4*Reed City*MI*49677~
S5*2*CU*4935*L*861*PC*179*E~
L11*0017795427*DO~
G62*70*20110628~
N1*ST*General Mills Operations, LLC*9*0581881290000~
N2*INTERSTATE MURFREESBORO REFRIG~
N3*2125 JOE B JACKSON PKWY*CSF - 1505~
N4*MURFREESBORO*TN*37127~
OID*0034405667***PC*861*L*4935*E*179~
L5**FREIGHT - ALL KINDS~
L3*4935*G*******179*E*861*L~
SE*27*0002~
Sample from General Mills 3
B2**SCAC**0033940367**PP~
B2A*01~
L11*PRIMARY*OK~
MS3*SCAC*B**M~
NTE**Dry~
N1*PF*General Mills - Freight A/P*9*0062507400000~
N3*P.O. Box 1137~
N4*Minneapolis*MN*554201137~
N7**SCACNONE*********TF****5300~
S5*1*CL*36403*L*64*PC*2999*E~
L11*0034401983*CR~
G62*69*20110627*U*0900~
N1*SH*General Mills Operations, LLC*9*0062507406120~
N2*Covington West Cereal - Snacks~
N3*16200 Avenue Of Champions*Plant - 6120~
N4*Covington*GA*30014~
S5*2*CU*36403*L*64*PC*2999*E~
L11*0034401983*CR~
G62*70*20110627~
N1*ST*General Mills Operations, LLC*9*0062507401603~
N2*SOCIAL CIRCLE CSF~
N3*1871 WILLOW SPRINGS CHURCH RD*CSF - 1603~
N4*SOCIAL CIRCLE*GA*30025~
OID*0034401983***PC*64*L*36403*E*2999~
L5**FREIGHT - ALL KINDS~
L3*36403*G*******2999*E*64*L~
SE*28*0001~
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