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Invoice
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X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    N1 Loop
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    summary
    TDS
    010
    Total Monetary Value Summary
    Max use 1
    Required
    SAC Loop
    SE
    080
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Usage notes

    EXAMPLE: BIG2000042512351199**1999999999

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    Usage notes

    This element contains a unique invoice number assigned by the party sending the document. The invoice number cannot be greater than 10 digits in length. Invoice numbers greater than 10 digits will be truncated from the left during the payment process.

    BIG-04
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    This element contains The Home Depot purchase order number.
    Returning an invalid purchase order number will result in a failure to process the message.

    N1 Loop
    RequiredMax >1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1RICOMPANY 1239269035

    The Home Depot will not make payment on invoices that lack this segment.
    Suppliers are required to know their 'P' number or remit id in The Home Depot accounts payable system and must report that ID in this 'RI' qualified N1 loop at the N104 element.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    RI
    Remit To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    This element contains the suppliers 'P' number.

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Usage notes

    EXAMPLE: ITD013*102130

    Example
    ITD-01
    336
    Terms Type Code
    Required

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    01
    Basic
    09
    Proximo
    ITD-02
    333
    Terms Basis Date Code
    Required

    Code identifying the beginning of the terms period

    2
    Delivery Date
    3
    Invoice Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    Usage notes

    This element should only be populated if there is a discount available.

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    Usage notes

    This element should only be populated if there is a discount available.

    ITD-07
    386
    Terms Net Days
    Required
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    Detail

    IT1 Loop
    RequiredMax >1
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Usage notes

    Example: IT1011EA263.94*VN000215

    Example
    If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    Usage notes

    This element contains The Home Depot's purchase order line number.
    Returning an invalid line number will result in a failure to process the message.

    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 10

    Number of units invoiced (supplier units)

    Usage notes

    This element contains the number of units being invoiced for. The following rules apply to this element:

    • The quantity contained here cannot be greater than the quantity that has been reported shipped.
    IT1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    IT1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    This element contains the unit cost (the amount being invoiced per unit) for the item.

    IT1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    VN
    Vendor's (Seller's) Item Number

    This qualifier indicates that the IT107 contains the vendor SKU for the product.

    IT1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    This element contains the vendor SKU for the product.

    DTM
    150

    Date/Time Reference

    RequiredMax use 10

    To specify pertinent dates and times

    Usage notes

    EXAMPLE: DTM01120130715

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    This element contains the Ship date.
    The Home Depot requires separate invoices when fulfillment is accomplished with separate shipments (i.e. shipments on different dates), so only one shipment date can be reported per 810.

    CAD
    160

    Carrier Detail

    RequiredMax use >1

    To specify transportation details for the transaction

    Example
    CAD-01
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    ZZ
    Mutually defined
    CAD-05
    387
    Routing
    Required
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    Usage notes

    Contact CommerceHub for a complete list of codes. This element must contain a value from this list.

    CAD-07
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CN
    Carrier's Reference Number (PRO/Invoice)
    CAD-08
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    This should be the same tracking number that is sent in the MAN CP12345678 segment of the corresponding Shipment Confirmation

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Usage notes

    EXAMPLE: TDS*12575

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    Usage notes

    This element contains the total invoice amount.

    SAC Loop
    OptionalMax >1
    SAC
    040

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    Examples:
    SACCG830*525
    SAC
    A*B800
    325
    SACCD500*
    525
    SACCH850***525
    Any difference between the TDS-01 amount and the extended merchandise
    amount (i.e. Sum of IT1-02 * IT1-04 for all IT1 loops) must be accounted for in
    the SAC segments that follow the TDS segment

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    Usage notes

    For other available codes please refer to your retailer-specific addendum.

    B800
    Credit

    This qualifier indicates that the SAC05 contains a credit allowance.

    D500
    Handling

    This qualifier indicates that the SAC05 contains a handling charge.

    G830
    Shipping and Handling

    Shipping charges should be zero.

    All shipping charges should be prepaid with The Home Depot 'approved' shipping partners. No reimbursement will be made for shipping done through non-approved shippers.

    H850
    Tax
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*810*0001
    BIG*20000425*12351199**1999999999
    N1*RI*COMPANY 123*92*69035
    ITD*01*3*10**21**30
    IT1*01*1*EA*263.94**VN*000215
    DTM*011*20130715
    CAD*ZZ****FDEG**CN*024066930500171
    TDS*12575
    SAC*C*G830***525
    SAC*A*B800***325
    SAC*C*D500***525
    SAC*C*H850***525
    SE*11*0001

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