X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · IN Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 810 Invoice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG

020

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Usage notes

The Purchase Order date (BIG03) and Purchase Order Number (BIG04) should match the BEG segment (BEG03 and BEG05) on corresponding EDI 850. Also note BIG10 Shipment ID number must match EDI 856 BSN02. See examples below.

EDI 850 - BEG00SA47030890596**20200501
EDI 856 - BSN00292707318720200116185636000001

Example: BIG202005011261353272020050147030890596******2927073187

BIG-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required Min 1 Max 22 · Identifying number assigned by issuer

BIG-03 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG03 is the date assigned by the purchaser to purchase order.

BIG-04 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BIG-10 · 76 · Invoice Number · Required Min 1 Max 22 · Identifying number assigned by issuer BIG10 indicates the consolidated invoice number. When BIG07 contains code CI, BIG10 is not used.

CUR

040

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

The currency code must match currency indicated on EDI 850.

Example: CURBYCAD

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Code (Standard ISO) for country in whose currency the charges are specified · CAD Canadian Dollar USD US Dollar

N1 Buying Party (Purchaser)

RequiredMax >1

Variants (all may be used)

N1Supplier/Manufacturer

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Store and DC values must be numeric. Do not use alphanumeric store or DC code included in EDI 850 SDQ segment. Please replace region code with ‘00’. For example, ecommerce store ‘TR1963’ should be transmitted as ‘001963’ on the electronic invoice.

Examples:
Direct to Store shipment: N1BY**92001101
DC shipment: N1BY**92000596

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser)

N1-03 · 66 · Identification Code Qualifier · Required Min 1 Max 2 · Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Store / DC Location Code

N1 Supplier/Manufacturer

RequiredMax >1

Variants (all may be used)

N1Buying Party (Purchaser)

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

The vendor number on invoice must match the vendor number on EDI 850.

Example: N1SUCOMPANY NAME92012345

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · SU Supplier/Manufacturer

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name · Usage notes Vendor Name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Vendor Number

ITD

130

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Usage notes

Example: ITD012*****30

Example

If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

ITD-01 · 336 · Terms Type Code · Required · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic 02 End of Month (EOM) 05 Discount Not Applicable 08 Basic Discount Offered 12 10 Days After End of Month (10 EOM)

ITD-02 · 333 · Terms Basis Date Code · Required · Code identifying the beginning of the terms period · 1 Ship Date 2 Delivery Date 3 Invoice Date 15 Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional CCYYMMDD format · Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Required Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07 · 386 · Terms Net Days · Optional Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable)

ITD-13 · 765 · Day of Month · Optional Min 1 Max 2 · The numeric value of the day of the month between 1 and the maximum day of the month being referenced

DTM

140

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Example: DTM01120190620

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 011 Shipped

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

Detail

IT1 Loop

RequiredMax >1

IT1

010

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Usage notes

Example: IT112EA281QTUP000123456789VN*VENDORSTYLE

Example

If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Required Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set IT101 is the purchase order line item identification.

IT1-02 · 358 · Quantity Invoiced · Required Min 1 Max 10 · Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

IT1-04 · 212 · Unit Price · Required Min 1 Max 15 · Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Required · Code identifying the type of unit price for an item · QT Quoted RE Retail Price per Each WE Wholesale Price per Each

IT1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · EN European Article Number (EAN) (2-5-5-1) UP U.P.C. Consumer Package Code (1-5-5-1)

IT1-07 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

IT1-08 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · VN Vendor's (Seller's) Item Number

IT1-09 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PID Loop

OptionalMax >1

PID

060

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

SDQ

140

Destination Quantity

OptionalMax use 500

To specify destination and quantity detail

Usage notes

The store number and quantity pairs may be repeated 10 times within the SDQ segment. Multiple SDQ segments may be sent. For store addresses, please refer to store and DC list available at hbcediextranet.hbc.com/.

Example: SDQEA92CX11142CX11382CX11442CX11502CX11642EY11252EY11472EY11832LS16172TQ15142

Example

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

SDQ-02 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) SDQ02 is used only if different than previously defined in the transaction set. · 92 Assigned by Buyer or Buyer's Agent

SDQ-03 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code SDQ03 is the store number. · Usage notes Region code and Store Number.

SDQ-04 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

SDQ-05 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-06 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-07 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-08 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-09 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-10 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-11 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-12 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-13 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-14 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-15 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-16 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-17 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-18 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-19 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-20 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-21 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Region code and Store Number.

SDQ-22 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

Summary

TDS

010

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Usage notes

Amounts should not include decimal places. For example, $2472.65 should be transmitted as ‘247265’.

Example: TDS247265247265

TDS-01 · 610 · Amount · Required Min 1 Max 15 · Monetary amount TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

TDS-02 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS02 indicates the amount upon which the terms discount amount is calculated. TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

TDS-03 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).

TDS-04 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS04 indicates the total amount of terms discount.

CAD

030

Carrier Detail

RequiredMax use 1

To specify transportation details for the transaction

Usage notes

Examples:
CADMABFS*ABF FREIGHT SYSTEM INCBM*00684740032552578

CAD-01 · 91 · Transportation Method/Type Code · Required Min 1 Max 2 · Code specifying the method or type of transportation for the shipment

CAD-04 · 140 · Standard Carrier Alpha Code · Required Min 2 Max 4 · Standard Carrier Alpha Code

CAD-05 · 387 · Routing · Required Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity · Usage notes Carrier Name

CAD-07 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · BM Bill of Lading Number

CAD-08 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SAC Loop

OptionalMax >1

SAC

040

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Do not include decimal in charge amount. SAC15 Element must include 2 byte Provincial Code and Tax Charge Code. For example, if a shipment from Ontario is shipped to various stores with variant provincial tax requirements, SAC15 should include ‘ONHST.’

Acceptable SAC02 / SAC15 Combinations:

Element / Code / Element / Code
SAC02 H770 SAC15 PQQST
SAC02 H770 SAC15 QCQST
SAC02 D360 SAC15 ONHST
SAC02 D360 SAC15 NSHST
SAC02 D360 SAC15 NBHST
SAC02 D360 SAC15 NFHST
SAC02 D360 SAC15 PEHST
SAC02 D361 SAC15 ABGST
SAC02 D361 SAC15 BCGST
SAC02 D361 SAC15 MBGST
SAC02 D361 SAC15 SKGST
SAC02 D361 SAC15 YTGST
SAC02 D361 SAC15 NTGST
SAC02 D361 SAC15 NUGST
SAC02 D361 SAC15 PQGST
SAC02 D361 SAC15 QCGST

Provincial Codes:

Province / Abbreviation
Alberta AB
British Columbia BC
Manitoba MB
New Brunswick NB
Newfoundland & Labrador NF
Northwest Territories NT
Nova Scotia NS
Nunavut NU
Ontario ON
Prince Edward Island PE
Quebec PQ
Saskatchewan SK
Yukon YT

Example: SACCD36013720*******ONHST

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Code identifying the service, promotion, allowance, or charge · D360 Goods and Services Tax Charge D361 Goods and Services Tax Charge H770 Tax - State Tax

SAC-05 · 610 · Amount · Required Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-15 · 352 · Description · Required · A free-form description to clarify the related data elements and their content · Usage notes Provincial Code and Tax Charge Code · ABGST Alberta GST BCGST British Columbia GST MBGST Manitoba GST NBHST New Brunswick HST NFHST Newfoundland & Labrador HST NSHST Nova Scotia HST NTGST Northwest Territories GST NUGST Nunavut GST ONHST Ontario HST PEHST Prince Edward Island HST PQGST Quebec GST PQQST Quebec QST QCGST Quebec GST QCQST Quebec QST SKGST Saskatchewan GST YTGST Yukon GST

TXI

050

Tax Information

OptionalMax use 10

To specify tax information

Usage notes

TXI is only to be used if billing tax. Vendors that charge GST or HST to HBC on their invoices must supply their GST or HST Registration Number. Vendors that charge GST and QST to HBC on their invoices must supply their GST and QST Registration Numbers.

HBC requires a TXI segment to be sent with TXI01 = ‘GS’ and TXI09 = GST registration number, if the TXI segment is sent with TXI01 = ‘GS’ and TXI02 not = 0. HBC requires a TXI segment to be sent with TXI01 = ‘OH’ and TXI09 = QST registration number, if the TXI segment is sent with TXI01 = ‘OH’ and TXI02 not = 0. HBC requires a TXI segment to be sent with TXI01 = ‘ST’ and TXI09 = HST registration number, if the TXI segment is sent with TXI01 = ‘ST’ and TXI02 not = 0***

Examples:
TXIGS137.20CDON**1234567
TXILS*27.80CDQC*1234567
TXIST*52.26CDON****1234567

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · CP County/Parish Sales Tax Goods and Services Tax/GST CS City Sales Tax Goods and Services Tax/GST CT County Tax Goods and Services Tax/GST GS Goods and Services Tax Goods and Services Tax/GST LS State and Local Sales Tax Quebec Sales Tax/QST LT Local Sales Tax (All Applicable Sales Taxes by Taxing Authority Below the State Level) Quebec Sales Tax/QST OH Other Taxes Quebec Sales Tax/QST SP State/Provincial Tax Provincial Sales Tax/PST ST State Sales Tax Harmonized Sales Tax/HST VA Value Added Tax Harmonized Sales Tax/HST ZZ Mutually Defined Harmonized Sales Tax/HST

TXI-02 · 782 · Monetary Amount · Optional Min 1 Max 15 · Monetary amount TXI02 is the monetary amount of the tax.

TXI-04 · 955 · Tax Jurisdiction Code Qualifier · Required · Code identifying the source of the data used in tax jurisdiction code · CD Customer defined

TXI-05 · 956 · Tax Jurisdiction Code · Required Min 1 Max 10 · Code identifying the taxing jurisdiction · Usage notes 2-Character province or state abbreviation.

TXI-09 · 325 · Tax Identification Number · Required Min 1 Max 20 · Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

ISS Loop

RequiredMax >1

ISS

060

Invoice Shipment Summary

RequiredMax use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume

Usage notes

Example: ISS5EA11LB

Example

If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required

ISS-01 · 382 · Number of Units Shipped · Required Min 1 Max 10 · Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

ISS-02 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

ISS-03 · 81 · Weight · Optional Min 1 Max 10 · Numeric value of weight

ISS-04 · 355 · Unit or Basis for Measurement Code · Optional Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CTT

070

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

Usage notes

Example: CTT*12

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set · Usage notes Number of IT1 segments.

SE

080

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Invoice Excluding SDQ Segments

ST*810*2037
BIG*20220823*50156307*20220401*15814390596******506546662
CUR*BY*CAD
N1*BY**92*0596
N1*SU**92*070935
ITD*08*15*2*20220902*10**60
IT1*2*7*EA*59.4*WE*UP*190108853445*VN*1017320K-CHE-01
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE01
IT1*1*6*EA*59.4*WE*UP*190108853407*VN*1017320K-CHE-13
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE13
IT1*5*11*EA*59.4*WE*UP*190108853377*VN*1017320K-CHE-04
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE04
IT1*3*7*EA*59.4*WE*UP*190108853452*VN*1017320K-CHE-02
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE02
IT1*7*1*EA*59.4*WE*UP*190108853391*VN*1017320K-CHE-06
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE06
IT1*4*9*EA*59.4*WE*UP*190108853414*VN*1017320K-CHE-03
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE03
TDS*275201*243540*269697*5504
CAD*M***NLGO*SPEEDWAY LOGISTICS**BM*0053822179
SAC*C*H770***31661**********ONHST
TXI*ST*316.61**CD*ON****1234567890
ISS*41*EA*69.58*LB
CTT*6
SE*25*2037

Invoice Including IT1 and SDQ Segments

ST*810*1221
BIG*20220823*152036540*20220808*18068240596******4705026
CUR*BY*CAD
N1*BY**92*0596
N1*SU*Candy Company*92*073643
ITD*05*15**20220823*90**90******0
DTM*011*20220816
IT1*1*672*EA*1.61*WE*UP*071570013202*VN*55199
SDQ*EA*92*VT1101*24*VV1111*24*VT1118*24*VT1119*24*VT1127*24*EY1135*24*EY1147*24*VV1161*24*TW1112*24*TW1113*24
SDQ*EA*92*TW1140*24*TR1517*24*TR1518*24*TQ1523*24*TQ1524*24*TR1527*24*TQ1542*24*TQ1544*24*CX1136*24*CX1150*24
SDQ*EA*92*TR1512*24*TQ1514*24*TR1526*24*TR1532*24*TR1546*24*TQ1547*24*TQ1631*24*TR1633*24
IT1*2*2448*EA*2.18*WE*UP*071570006730*VN*46112
SDQ*EA*92*VT1101*48*VT1104*48*VV1108*48*VT1109*48*VV1111*48*CX1116*48*EY1125*48*VT1127*48*VT1131*48*VT1142*48
SDQ*EA*92*EY1145*48*EY1147*48*VT1162*48*VV1171*48*EY1183*48*TW1112*48*TW1140*48*TQ1515*48*TR1517*48*TR1518*48
SDQ*EA*92*TQ1522*48*TQ1524*48*TR1527*48*TR1530*48*TQ1541*48*TQ1542*48*TR1543*48*TQ1550*48*TQ1575*48*TQ1576*48
SDQ*EA*92*CX1138*48*CX1144*48*CX1150*48*CX1164*48*TR1512*48*TQ1514*48*TR1526*48*TR1532*48*TQ1533*48*TQ1535*48
SDQ*EA*92*TR1546*48*TQ1547*48*TQ1554*48*TR1560*48*TQ1601*48*TR1606*48*TR1610*48*TR1613*48*TR1633*48*TR1649*48
SDQ*EA*92*LS1617*48
TDS*737636*641856*737636*0
CAD*M***MANI*Manitoulin**BM*4705026
SAC*C*D360***95780**********ONHST
TXI*ST*957.80**CD*ON****1234567890
ISS*3120*EA*335.37*LB
CTT*2
SE*60*1221