Hudson's Bay
/
Purchase Order
  • Specification
  • EDI Inspector
Import guide into your account
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X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Bay Case Pack Purchase Order
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Required
REF
050
Department Number
Max use 1
Required
REF
050
Internal Vendor Number
Max use 1
Required
REF
050
Merchandise Type Code or Promotion/Deal Number
Max use 1
Required
FOB
080
F.O.B. Related Instructions
Max use 1
Required
CSH
110
Sales Requirements
Max use 5
Optional
SAC Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
150
Do Not Deliver After
Max use 10
Required
DTM
150
Do Not Deliver Before
Max use 10
Required
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

Example: BEG00SA*49256780596**20200108

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
06
Confirmation
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

RE
Reorder
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Bay PO is 11-digits (PO + Receiving Location Code). Major Home Fashion PO is 7-digits.

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.
CUR
040
Heading > CUR

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

Example: CURBYCAD

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

CAD
Canadian Dollar
USD
US Dollar
REF
050
Heading > REF

Department Number

RequiredMax use >1

To specify identifying information

Usage notes

Example: REFDP0288*288 FRAGRANCES

Example
Variants (all may be used)
REFInternal Vendor NumberREFMerchandise Type Code or Promotion/Deal Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Category Number

REF-03
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Division

REF
050
Heading > REF

Internal Vendor Number

RequiredMax use >1

To specify identifying information

Usage notes

Example: REFIA079999

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
050
Heading > REF

Merchandise Type Code or Promotion/Deal Number

RequiredMax use >1

To specify identifying information

Usage notes

Example: REFMR01*General

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

MR
Merchandise Type Code
PD
Promotion/Deal Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Event Number or Order Type Code

REF-03
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Event Name or Order Type Description

FOB
080
Heading > FOB

F.O.B. Related Instructions

RequiredMax use >1

To specify transportation instructions relating to shipment

Usage notes

Example: FOBPPZZ*Distribution Ce

Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
CC
Collect
PP
Prepaid (by Seller)
FOB-02
309
Location Qualifier
Required
Identifier (ID)
Min 1Max 2

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
FOB-03
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

CSH
110
Heading > CSH

Sales Requirements

OptionalMax use 5

To specify general conditions or requirements of the sale

Usage notes

Example: CSH*Y

Example
CSH-01
563
Sales Requirement Code
Optional
Identifier (ID)

Code to identify a specific requirement or agreement of sale

Y
Back Order if Out of Stock
SAC Loop
OptionalMax >1
SAC
120
Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Example: SACAC690*VI******02Special

Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

A400
Allowance Non-performance

Markdown

C000
Defective Allowance
C300
Discount - Special

None of the above.

C320
Display Allowance

Fixture

E740
New Store Allowance
E800
No Return Credit Allowance
G590
Salvage

Writeoff

G690
Select Charge
I170
Trade Discount
I570
Warehouse
SAC-03
559
Agency Qualifier Code
Required
Identifier (ID)
Min 2Max 2

Code identifying the agency assigning the code values

Usage notes

VICS Agency Code

SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Required
String (AN)
Min 1Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

  • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
Usage notes

VICS Agency Code

SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC-06
378
Allowance/Charge Percent Qualifier
Required
Identifier (ID)
Min 1Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07
332
Percent
Required
Decimal number (R)
Min 1Max 6

Percent expressed as a percent

SAC-12
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)

Code indicating method of handling for an allowance or charge

02
Off Invoice
SAC-13
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
Usage notes

New Store Code

SAC-15
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

SAC Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Usage notes

Example: ITD012*****30

Example
ITD-01
336
Terms Type Code
Required
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
01
Basic
02
End of Month (EOM)
05
Discount Not Applicable
08
Basic Discount Offered
12
10 Days After End of Month (10 EOM)
ITD-02
333
Terms Basis Date Code
Required
Identifier (ID)

Code identifying the beginning of the terms period

2
Delivery Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07
386
Terms Net Days
Required
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-13
765
Day of Month
Optional
Numeric (N0)
Min 1Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

DTM
150
Heading > DTM

Do Not Deliver After

RequiredMax use 10

To specify pertinent dates and times

Usage notes

Example: DTM06320200811

Example
Variants (all may be used)
DTMDo Not Deliver Before
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

063
Do Not Deliver After
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM
150
Heading > DTM

Do Not Deliver Before

RequiredMax use 10

To specify pertinent dates and times

Usage notes

Example: DTM06420200804

Example
Variants (all may be used)
DTMDo Not Deliver After
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

064
Do Not Deliver Before
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

Example: TD5192*DYNAMIC

Example
TD5-01
133
Routing Sequence Code
Required
Identifier (ID)
Min 1Max 2

Code describing the relationship of a carrier to a specific shipment movement

TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
92
Assigned by Buyer or Buyer's Agent
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

N9 Loop
OptionalMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Example: N9AH49336520596

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

AH
Agreement Number
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Purchase Order Number

MSG
300
Heading > N9 Loop > MSG

Message Text

RequiredMax use 1000

To provide a free-form format that allows the transmission of text information

Usage notes

Examples:
MSG* BAY PO
MSGTRASupplier's Truck: CAMION DU FOURNISSEUR.
MSG
POUP - JPG

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop end
N1 Loop
RequiredMax >1
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Example: N1ST**920596

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

9999 is used for Direct to Store shipments.

N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Usage notes

Example:
PO1160EA*EN9999999999999ITTBH57601IN91772700BONO COLORIZ10 ML

Example
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15

Quantity ordered

PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
European Article Number (EAN) (2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT
Buyer's Style Number
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IN
Buyer's Item Number
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BO
Buyers Color
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IZ
Buyer's Size Code
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

CTP Resale
OptionalMax >1
Variants (all may be used)
Unit cost price
CTP
040
Detail > PO1 Loop > Resale > CTP

Pricing Information

RequiredMax use 1

To specify pricing information

Usage notes

Example: CTP*RES100

Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

RES
Resale
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
CTP Resale end
CTP Unit cost price
RequiredMax >1
Variants (all may be used)
Resale
CTP
040
Detail > PO1 Loop > Unit cost price > CTP

Pricing Information

RequiredMax use 1

To specify pricing information

Usage notes

Example: CTP*UCP36

Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

UCP
Unit cost price
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
CTP Unit cost price end
PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

May include up to 5 occurrences of PID segment for each line item.

Example: PIDF***MATTRESS

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop end
PO4
090
Detail > PO1 Loop > PO4

Item Physical Details

RequiredMax use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

Example: PO41************1

Example
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-14
810
Inner Pack
Required
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

SAC Loop
OptionalMax >1
SAC
130
Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Example: SACN**VITC091102***********RETAILTICKETREQ

Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
Min 1Max 1

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
Min 4Max 4

Code identifying the service, promotion, allowance, or charge

SAC-03
559
Agency Qualifier Code
Required
Identifier (ID)
Min 2Max 2

Code identifying the agency assigning the code values

SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Required
String (AN)
Min 1Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

  • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6

Percent expressed as a percent

SAC-13
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
SAC-15
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

SAC Loop end
SDQ
190
Detail > PO1 Loop > SDQ

Destination Quantity

RequiredMax use 500

To specify destination and quantity detail

Usage notes

As many as 10 locations may be included within the SDQ segment. For store addresses, please refer to the store and DC list available at hbcediextranet.hbc.com/.

Example:
SDQEA92VT11013VT11043VT11063VT11073VV11083VT11093VV11113TW11123TW11133CX11143

Example
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
EA
Each
SDQ-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • SDQ02 is used only if different than previously defined in the transaction set.
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • SDQ03 is the store number.
Usage notes

Bay Alphanumeric Store Code

SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-11
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-12
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-13
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-14
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-15
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-16
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-17
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-18
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-19
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-20
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-21
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-22
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SLN Loop
OptionalMax >1
SLN
470
Detail > PO1 Loop > SLN Loop > SLN

Subline Item Detail

RequiredMax use 1

To specify product subline detail item data

Usage notes

This segment is mandatory for Purchase Orders with prepacks. Vendor must return all components on the ASN as specified on the PO.

Example:
SLN1**O1EA*UP999999999999*ITVENDORSTYLEIN99999999BOBLKIZS

Example
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN01 is the identifying number for the subline item.
  • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
SLN-03
662
Relationship Code
Required
Identifier (ID)
Min 1Max 1

Code indicating the relationship between entities

  • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
SLN-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SLN-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

DZ
Dozen
EA
Each
SLN-09
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
European Article Number (EAN) (2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
SLN-10
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

SLN-11
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT
Buyer's Style Number
SLN-12
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SLN-13
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IN
Buyer's Item Number
SLN-14
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SLN-15
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BO
Buyers Color
SLN-16
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SLN-17
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IZ
Buyer's Size Code
SLN-18
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

CTP
516
Detail > PO1 Loop > SLN Loop > CTP

Pricing Information

OptionalMax use 25

To specify pricing information

Usage notes

Example: CTP*RES100

Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

RES
Resale
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
PO4
518
Detail > PO1 Loop > SLN Loop > PO4

Item Physical Details

OptionalMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

Used for inner pack information.

Example: PO4*2

Example
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

SLN Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Usage notes

Example: CTT*12

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Number of PO1 segments.

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Bay Case Pack Purchase Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0155*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231101*015519*000000001*X*004010
ST*850*401004165
BEG*00*SA*44937250596**20191029
CUR*BY*CAD
REF*DP*0269*269 INTIMATE APPAREL
REF*MR*01*General
REF*IA*036020
FOB*PP*ZZ*Distribution Ce
ITD*08*2*2**20**30
DTM*064*20191104
DTM*063*20191108
N9*AH*44937250596
MSG* BAY PO
MSG*TRASupplier's Truck: CAMION DU FOURNISSEUR.
MSG* POUP - 000000000000000
N1*ST**92*0596
PO1*1*27*CA***UP*044443765846*IT*4102B*IN*86929771*BO*NO COLOR*IZ*NO SIZE
CTP**UCP*67.5
PO4*1*************1
SAC*N**VI*TC091102***********RETAILTICKETREQ
SDQ*CA*92*VT1104*1*VT1106*1*VT1107*2*VV1108*1*CX1116*1*VT1118*2*VT1119*1*CX1144*1*VT1149*1*VV1161*2
SDQ*CA*92*EY1183*1*TR1526*2*TR1527*1*TQ1541*1*TR1543*1*TQ1550*1*TR1560*1*TR1604*1*TR1613*2*TR1633*1
SDQ*CA*92*TR1647*1*TR1649*1
SLN*1**I*2*EA****UP*044443765747*IT*4102B*IN*86919344*BO*SAND*IZ*LG
CTP**RES*34
PO4*2
SLN*1**I*2*EA****UP*044443765754*IT*4102B*IN*86919345*BO*SAND*IZ*MD
CTP**RES*34
PO4*2
SLN*1**I*1*EA****UP*044443765761*IT*4102B*IN*86919346*BO*SAND*IZ*SM
CTP**RES*34
PO4*1
SLN*1**I*1*EA****UP*044443765778*IT*4102B*IN*86919347*BO*SAND*IZ*XL
CTP**RES*34
PO4*1
CTT*1
SE*36*401004165
GE*1*000000001
IEA*1*000000001

Bay Purchase Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0155*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231101*015532*000000001*X*004010
ST*850*401010590
BEG*00*SA*49336520596**20200708
CUR*BY*CAD
REF*DP*0288*288 FRAGRANCES
REF*MR*01*General
REF*IA*079999
FOB*PP*ZZ*Distribution Ce
ITD*01*2*****30
DTM*064*20200804
DTM*063*20200811
N9*AH*49336520596
MSG* BAY PO
MSG*TRASupplier's Truck: CAMION DU FOURNISSEUR.
MSG* POUP - JPG
N1*ST**92*0596
PO1*1*60*EA***EN*9999999999999*IT*TJ157601*IN*91772700*BO*NO COLOR*IZ*10 ML
CTP**UCP*36
CTP**RES*100
PO4*1*************1
SAC*N**VI*TC091102***********RETAILTICKETREQ
SDQ*EA*92*VT1101*3*VT1104*3*VT1106*3*VT1107*3*VV1108*3*VT1109*3*VV1111*3*TW1112*3*TW1113*3*CX1114*3
SDQ*EA*92*CX1116*3*TW1117*3*VT1118*3*VT1119*3*TW1120*3*EY1125*3*VT1127*3*VT1131*3*EY1135*3*CX1136*3
PO1*2*10*EA***EN*9999999999999*IT*TJ177600*IN*91772702*BO*NO COLOR*IZ*80 ML
CTP**UCP*36
CTP**RES*100
PO4*1*************1
SAC*N**VI*TC091102***********RETAILTICKETREQ
SDQ*EA*92*VT1101*1*VT1104*1*VT1106*1*VT1107*1*VV1108*1*VT1109*1*VV1111*1*TW1112*1*TW1113*1*CX1114*1
SDQ*EA*92*CX1116*1*TW1117*1*VT1118*1*VT1119*1*TW1120*1*EY1125*1*VT1127*1*VT1131*1*EY1135*1*CX1136*1
CTT*3
SE*31*401010590
GE*1*000000001
IEA*1*000000001

MHF Purchase Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0155*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231101*015544*000000001*X*004010
ST*850*401001365
BEG*00*SA*4505805**20191103
CUR*BY*CAD
REF*DP*0515*MAJOR HOME FASHION
REF*MR*01*General
REF*IA*461996
FOB*PP*ZZ*Distribution Ce
ITD*08*2*1.5**25**25
DTM*064*20191106
DTM*063*20191111
N1*ST**92*0508
PO1*1*1*EA***UP*400912121594*IT*CL PT-F*IN*91212159*BO*WHITE*IZ*QUEEN/ GR
CTP**UCP*375
CTP**RES*599.99
PID*F****QMATT.CELINE.CL PT-F
PID*F****DESCR: QMATT
PID*F****BRAND: ABC MATTRESS
PID*F****MODEL: CELINE
PID*F****FSTYLE: CL PT-F
PO4*1*************1
SDQ*EA*92*0508*1
PO1*2*1*EA***UP*400912121679*IT*QBOX*IN*91212167*BO*WHITE*IZ*QUEEN/ GR
CTP**UCP*105
CTP**RES*100
PID*F****QBOX.CELINE.CELINE-BOX
PID*F****DESCR: QBOX
PID*F****BRAND: ABC MATTRESS
PID*F****MODEL: CELINE
PID*F****FSTYLE: QBOX
PO4*1*************1
SDQ*EA*92*0508*1
CTT*2
SE*33*401001365
GE*1*000000001
IEA*1*000000001

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