X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
This segment indicates the invoice number from the supplier's system and the invoice date. The invoice date or the receipt date of shipment set the payment due date based on terms. If the purchase order is used in this segment, it applies to all line items.
Identifying number assigned by issuer
John Deere will use the right most 12 characters.
Identifying number for Purchase Order assigned by the orderer/purchaser
Use only if PO applies to all items. When IT1 segment is sent with a PO qualifier it will take precedence over this element.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
This is an optional segment to communicate the currency of the invoice. It is assumed to be USD or US dollars, if this segment is not provided.
Packing List Number
To specify identifying information
This optional segment may be included to reference a specific shipment. The "PK"qualifier indicates the packing list the receiving customer would expect to be attached to the shipment and therefore entered into the receiving system, so the invoice can be matched to a specific receipt.
If the references are sent in this position of the transaction, they apply to all line items on the invoice
Code qualifying the Reference Identification
- PK
- Packing List Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
John Deere uses only the 13 right most characters of the Packing List Number
Tracking Number
To specify identifying information
This optional segment may be included to reference a specific shipment.
If the references are sent in this position of the transaction, they apply to all line items on the invoice
Code qualifying the Reference Identification
- 2I
- Tracking Number
Used only by John Deere Merchandise Division. Ifmultiple tracking numbers exist, they are required at thedetail level.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
John Deere uses only the 13 right most characters of the Packing List Number
Date/Time Reference
To specify pertinent dates and times
Required only by John Deere Merchandise Division. If the ship date is sent in this position of the transaction, the ship date applies to all line items on the invoice unless overridden at the detail level.
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
This segment contains the Deere part number being invoiced, the invoice quantity, the base price and the pricing code (i.e. price per 100 pieces), and the unit of measure. The Deere PO number will be required in this segment, if not included in the BIG segment.
When the Deere PO number is included at the detail level it will override the PO number in the BIG segment when entered. The exception might be for invoices for containers or other special charges within the ERS process.
For invoice data in response to a PO that does not contain a Deere part number, the PO line number is used as the required data in order to allow correct processing through the entire payment approval process. PO line number is qualified by a code of PL.
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
John Deere requests that you send the unit of measure code that was sent on the order.
Code identifying the type of unit price for an item
If not one of these codes listed, John Deere assumes price each.
- HF
- Per 100 Feet
- HP
- Price per Hundred
- LC
- Catalog Price per Hundred
- LM
- Catalog Price per Thousand
- PE
- Price per Each
- QH
- Quoted Price per Hundred
- QS
- Quoted Price per Thousand
- RC
- Retail Price per Hundred
- RM
- Retail Price per Thousand
- TC
- Contract Price per Hundred
- TE
- Contract Price per Each
- TF
- Per 1000 Feet
- TM
- Contract Price per Thousand
- TP
- Price per Thousand
- WC
- Wholesale Price per Hundred
- WM
- Wholesale Price per Thousand
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
John Deere requires.
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
If no Deere part number exists on the original PO then a qualifier of PL must be sent along with the PO line number.
- PO
- Purchase Order Number
- RC
- Returnable Container Number
Identifying number for a product or service
John Deere requires a part number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
John Deere requires PO at this level if not sent at the header.
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- PO
- Purchase Order Number
- RC
- Returnable Container Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- PO
- Purchase Order Number
- RC
- Returnable Container Number
Additional Item Data
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities
Quantity will override the quantity in the IT1 segment when present.
This is an optional segment if it is required to communicate the alternate unit of measure and associated quantity for an invoice. For example, if 20 sheets of steel are invoiced and the business arrangement requires the associated weight, IT3 is used to communicate the number of pound or kilograms
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Packing List Number
To specify identifying information
Contact Deere unit to see if required.
This optional segment may be included to reference a specific shipment for a line item.
The "PK" qualifier indicates the packing list the receiving customer would have entered to the receiving system, matching the invoice to a specific receipt or only one line item (if multiple line items are included on one invoice), and overrides the data in the REF segment in the header level
Code qualifying the Reference Identification
- PK
- Packing List Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
John Deere uses only the 13 right most characters of the Packing List Number
Tracking Number
To specify identifying information
Contact Deere unit to see if required.
This optional segment may be included to reference a specific shipment for a line item.
Code qualifying the Reference Identification
- 2I
- Tracking Number
Used only by John Deere Merchandise Division.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
John Deere uses only the 13 right most characters of the Packing List Number
Date/Time Reference
To specify pertinent dates and times
Used only by John Deere Merchandise Division. Item level ship dates override the header level or will be used as the item’s actual ship date
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
This optional segment is used to communicate invoice charges at the line item level for services not included in the material price in the IT1 pricing information or if the charges need to be separated from material price for invoicing.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- B320
- Competitive Allowance
- E820
- Non-returnable Containers
- F150
- Packaging Service
- F550
- Premium Charge
- G760
- Set-up
- H550
- Surcharge
- I530
- Volume Discount
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Subline Item Detail
To specify product subline detail item data
BPN: Deere uses this segment for communicating configurable options on a base machine identified at the line-item. Quantities, part number and descriptions will always be sent. Option pricing may be included in this segment, but the item price is inclusive of these costs.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- A
- Add
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code identifying the type of unit price for an item
Code indicating the relationship between entities
- SLN08 is a code indicating the relationship of the price or amount to the associated segment.
- I
- Included
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
- PD
- Part Number Description
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- PD
- Part Number Description
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Total invoice amount is required, including total discounts if applicable.
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Tax Information
To specify tax information
This is an optional segment to separate tax charges when appropriate.
Code specifying the type of tax
- GS
- Goods and Services Tax
- PG
- State or Provincial Tax on Goods
- PS
- State or Provincial Tax on Services
- VA
- Value Added Tax
John Deere uses this code to designate European VAT tax declarations.
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
Code identifying the source of the data used in tax jurisdiction code
- VD
- Vendor defined
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
This optional segment is used to communicate summary level charges, which apply to the entire invoice versus a line item (material/part number). Examples of charges at this level include special freight or surcharges.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- C040
- Delivery
- D180
- Freight Based on Dollar Minimum
- D190
- Freight Charges to Border
- D200
- Freight Charges to Destination
- D210
- Freight Equalization
- D240
- Freight
- D500
- Handling
- D980
- Insurance
- G760
- Set-up
- G830
- Shipping and Handling
- H090
- Special Handling
- H550
- Surcharge
- H680
- Tax - Governmental
- H700
- Tax - Local Tax
- H750
- Tax - Sales Tax (State and Local)
- H770
- Tax - State Tax
- H840
- Tax on Transportation
- H850
- Tax
- I250
- Transportation Charge (Minimum Rate)
- I260
- Transportation Direct Billing
- I270
- Transportation Third Party Billing
- I280
- Transportation Vendor Provided
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
- 03
- Vendor Check to Customer
- 04
- Credit Customer Account
- 05
- Charge to be Paid by Vendor
- 06
- Charge to be Paid by Customer
- 07
- Optional
- 08
- Off Gross Quantity Invoiced
- 09
- Allowance To Be Issued by Vendor
Code designating vendor as the issuer of an allowance
- 10
- Allowance To Be Issued by Reseller
Code designating reseller as the issuer of an allowance
- 11
- Charge Denied by Vendor
Vendor will not allow charge requested
- 12
- Cancel Allowance
- 13
- Provide Amount
To enable a shipper to request the forwarder to provide the amount of the specified allowance or charge
- 15
- Information Only
When this code is used, the allowance or charge amounts are not to be added or subtracted from the transaction; the data is being provided for information purposes only
- 18
- Non-Payable Tax
- 20
- Accrual Fund
- 21
- Flat Fund
- 25
- Cash in Advance
- CA
- Calculate and Add to Invoice
Value of allowance or charge is to be calculated by recipient and added to invoice total
- CC
- Collect
- PP
- Prepaid
- ZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
John Deere requires CTT segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample from Deere
GS*IN*305678132*149825353*20100518*1437*37*X*004010
ST*810*0037
BIG*20100518*4500034567
CUR*BY*USD
REF*PK*57233
IT1**320*EA*66.7700*TC*BP*AH137778*PO*4500034776
IT1**440*EA*65.4200*TC*BP*RE67893*PO*4500034567
IT1**480*EA*12.3200*TC*BP*AM010622*PO*4500034442
IT1**1*EA*8.00**RC*JDF
TDS*57167
SAC*C*D240***302
CTT*4
SE*12*0037
ST*810*0038
BIG*20100515*404226**4500034318
REF*PK*57234
IT1**26487*01*21.3500*QH*BP*1057528310
IT3*9.0*PC
SAC*C*G760***2500
TDS*568197
TXI*GS*2.00
CTT*1
SE*10*0038
ST*810*0039
BIG*20100517*404227**4500094011
IT1**1*EA*3999.11**PL*00010
TDS*399911
CTT*1
SE*6*0039
GE*3*37
IEA*1*000000037
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