X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
SCAC Code of carrier
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Load id for the Tender
Code identifying payment terms for transportation charges
Method of Payment, always PP for this transaction
- PP
- Prepaid (by Seller)
Set Purpose
To allow for positive identification of transaction set purpose
Code identifying purpose of transaction set
This field determines the original/confirmation of tender
- 00
- Original
- 01
- Cancellation
- 06
- Confirmation
Code identifying an application
- LT
- Load Tender - Truckload (TL) Carrier Only
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Service Type:
TL - Truck Load
LTL - Less Than Truck Load
Code qualifying the Reference Identification
- QY
- Service Performed Code
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Transaction Type: Either INVO or OTWT
INVO stands for Invoice and OTWT stands for Warehouse transfer.
This value should be returned as S5/L1101 with ST/L1102='TDT' in Carrier Invoice
Code qualifying the Reference Identification
- TDT
- Technical Documentation Type
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Carrier Pro Number. This is an optional field and will be sent out to those
carriers for which pro-number generation logic is with TMS
Code qualifying the Reference Identification
Transaction Type: Either INVO or OTWT
INVO stands for Invoice and OTWT stands for Ware house transfer.
This value should be returned as S5/L1101 with ST/L1102='TDT' in Carrier Invoice
- TN
- Transaction Reference Number
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
SCAC Code of the carrier.
This should be sent back in L1101 with L1101='VE' at Header Level in Carrier Invoice
Code qualifying the Reference Identification
- VE
- Vendor Abbreviation Code
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Tender Sequence.
This should be sent back in N9 in the Tender Response (Only in case this is not auto
accept)
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Date expressed as CCYYMMDD
Response Date: Carrier must respond to the tender by this date, else tender would be considered as Rejected
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Response Time: Carrier must respond to the tender by this time, else tenderwould be considered as Rejected
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- ES
- Eastern Standard Time
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
Stop sequence 1 indicates pick-up details (first S5 loop)
Stop sequence number from '2' indicates the drop off details (subsequent S5 loops)
Code specifying the reason for the stop
LD for Stop sequence 1
UL for Stop sequence 2 with only one stop
PU for Stop sequence 2 with more than 1 stop
- LD
- Load
- PU
- Part Unload
- UL
- Unload
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Appointment number needed for delivery. This is an optional value provided if
the end customer provides appointment number for delivery.
Code qualifying the Reference Identification
- AO
- Appointment Number
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Bill of Lading is only sent when this is a Confirm Tender. Original Tender does
not have BL.
When B2A01=''06' BL will be present.
This should be returned back at S5/L11 with L1102='BL' on Carrier Invoice
Code qualifying the Reference Identification
- BL
- Government Bill of Lading
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Consignee Ship to code
Code qualifying the Reference Identification
- CG
- Consignee's Order Number
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Customer code
Code qualifying the Reference Identification
- CR
- Customer Reference Number
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
10 for Stop sequence 1
68 for Stop sequence 2 and on
- 10
- Requested Ship Date/Pick-up Date
- 68
- Requested Delivery Date
- 78
- Delivery Appointment Scheduled Date
Date expressed as CCYYMMDD
For Stop sequence 1, only Pick up date and Time would be provided
For Stop sequence 2 and further, appointment and delivery dates would be provided if available
Code specifying the reported time
4 for Stop sequence 1
5 for Stop sequence 2 and on
- 3
- Delivery Appointment Scheduled Time
- 4
- Pickup Requested Scheduled Time
- 5
- Delivery Requested Scheduled Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- ES
- Eastern Standard Time
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 54
- Warehouse
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
LG Warehouse Code in case of ship from and location code in case of ship-to
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Ship From/To City
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Ship To/From State
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Ship from/to zip
Code identifying the country
Ship From/To Country
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Telephone/Fax/Email based on the code in G6103
Order Identification Detail
To specify order identification detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
LG Order Number
Identifying number for Purchase Order assigned by the orderer/purchaser
Customer Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID03 is the number assigned by the consignee to further define the purchase order number.
GERP Order Number
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Numeric value of quantity
LG Order Quantity
Numeric value of weight
Total order WEIGHT for this stop
Value of volumetric measure
Total order volume for this stop
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Shipment Description. Multiple L5 segments provided limiting each L502 to 50 characters
Code describing a commodity or group of commodities
- AC
- Air Conditioner
- BU
- BUILDER GROUP
- CONSGDS
- CONSUMER GOODS
- LO
- LOWES DELIVERY
- SK
- SKS
Code identifying the commodity coding system used for Commodity Code
- Z
- Mutually defined
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Numeric value of weight
Total Weight for all stops
Number of units (pieces) of the lading commodity
Monetary assigned value expressed in the standard monetary denomination for the currency specified
Total order value or dollar amount of the order
Code qualifying how to extend charges or interpret value
Per shipment cost
- PS
- Per Shipment
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample for LG
GS*SM*070094818*SCAC*20140505*1535*100036025*X*004010~
ST*204*1000~
B2**SCAC**6940866**PP~
B2A*00*LT~
L11*INVO*TDT~
L11*SCAC*VE~
L11*1*ZZ~
L11*TL*QY~
G62*64*20140505*1*1833*ES~
NTE*ZZZ* TRUCK MUST HAVE LIFTGATE ~
N7**DFT*********TV~
S5*1*LD~
G62*10*20140505*4*1532*ES~
N1*SF*LGE US DC FONTANA, CA*54*LGC2~
N3*9415 KAISER WAY~
N4*FONTANA*CA*92335~
S5*2*UL~
L11*TEST DATA*CG~
L11*US06590601111*CR~
L11*pallets on liftgate*AO~
G62*68*20140509*5*1100*ES~
AT8*G*L*11583.15*21**E*1259.83~
N1*ST*SHIP TO LOCATION*54*CODE~
N3*location~
N4*CITY*ST*12345*USA~
G61*CN*N/A*TE*206-456-1234~
G61*CN*N/A*EM*.~
OID*3200711101*10448*N1F14042800428*EA*21*L*11583.15*E*1259.83~
L5** SEE JAMES FOR DETAILS CALL 24 HRS B4 ~
L5**DLVRY SEE JAMES FOR DETAIL*AC*Z~
L5**S DLVRY BETWEEN 11AM 12PM*AC*Z~
L3*11583.15*G*******1259.83*E*21***12987900*PS~
SE*32*1000~
GE*1*100036025~
IEA*1*100036025
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