X12 300 Reservation (Booking Request) (Ocean)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Reservation (Booking Request) (Ocean) Transaction Set (300) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a shipper or a forwarder to reserve space, containers and equipment for transport by ocean vessel.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RO
- Ocean Booking Information (300, 301,303)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 300
- Reservation (Booking Request) (Ocean)
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Booking or Pick-up/Delivery
To transmit identifying numbers, dates, and other basic data relating to the transaction set
B1000020305N~
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Shipment identification number provided by partner.
Code identifying action on reservation or offering
- D
- Reservation Cancelled
- N
- New
- U
- Change
Contact
To identify a person or office to whom communications should be directed
G61RQJOHN SMITHTE6328546966~
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
- RQ
- Requestor
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Space Reservation Request
To specify information used to make a reservation for space on an ocean vessel
Y12015043020150530*MAEU*****PP~
Date for reservation expressed in format CCYYMMDD
Estimated departure date.
Date expressed as CCYYMMDD
- Y102 is the date the shipment for which space reservation is requested to be available at the origin.
Estimated departure date.
Standard Carrier Alpha Code
- MAEU
- Maersk Line
- MCPU
- Sealand Maersk Asia Pte. Ltd.
- SEAU
- Sealand Americas
- SEJJ
- Sealand Europe
Code specifying the types of services for rating purposes
- DD
- Door-to-Door
Rate applies for shipments in door-to-door service
- DP
- Door-to-Pier
Rate applies for shipments in door-to-ocean carrier's port/terminal
- PD
- Pier-to-Door
Rate applies for shipments in pier-to-door service
- PP
- Pier-to-Pier
All cargo other than that specified in codes HH, HP, or PH whether shipped in containers or otherwise
Container Details
To specify container information and transportation service to be used
Y21**22G1~
Number of shipping containers
Number of containers of one size and type required by carrier.
Code indicating type of container equipment requested
- S
- Shipper To Provide - None Requested
S - Shipper Own Container Indicator
Code identifying equipment type
Required by carrier ISO version 6346 size and type code.
Equipment and Temperature
To relate equipment type and required temperatures
W09CZ-15CE25*5~
Code identifying type of equipment used for shipment
- CZ
- Refrigerated Container
Temperature
- W0904 is the maximum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0905).
Temperature is required to be provided in case of reefer shipments.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Percent expressed as 0 to 100
- W0908 is the humidity percentage.
Humidity percentage.
Numeric value of quantity
- W0909 is the number of air exchanges per hour.
Ventilation volume expressed as cbm/hr.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
N9CT38345~
N9SI23171755763971~
N9PO5763971~
Code qualifying the Reference Identification
The values below are the carrier defaults. Selections from Customer Preference Table can be used to override the values below.
- BN
- Booking Number
- CG
- Consignee's Order Number
- CT
- Contract Number
- ED
- Export Declaration
Customs Export Declaration Unique Consignment Reference (DUCR).Required by carrier if made mandatory by country customs organization. This is mandatory if shipment export from Great Britain.
- FN
- Forwarder's/Agent's Reference Number
- IK
- Invoice Number
Invoice party reference number.
- LO
- Load Planning Number
Export haulage load reference.
- PO
- Purchase Order Number
- PR
- Price Quote Number
- SI
- Shipper's Identifying Number for Shipment (SID)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Name
To identify a party by type of organization, name, and code
N1FWABC PHILIPPINES INC.25331C123456~
N1SHKATOLEC PHILIPPINES CORPORATION9312345~
N1CNGE APPLIANCES9456789~
Code identifying an organizational entity, a physical location, property or an individual
The values below are the carrier defaults. Selections from Customer Preference Table can be used to override the values below.
- AO
- Account Of
Named Account Customer.
- BT
- Bill-to-Party
Invoice party required by carrier.
- C9
- Contract Holder
Price Owner.
- CN
- Consignee
- FW
- Forwarder
- N1
- Notify Party no. 1
- N2
- Notify Party no. 2
- R6
- Requester
Booked By.
- SF
- Ship From
- SH
- Shipper
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Unique party code required by carrier.
Address Information
To specify the location of the named party
N39300 ARROWPOINT BLVDNORTH~
Geographic Location
To specify the geographic place of the named party
N4CHARLOTTENC28273US~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
ISO country code corresponding to ISO 3166 -2 code elements.
Contact
To identify a person or office to whom communications should be directed
G61EMJOHN SMITHTE6328546966~
Code identifying the major duty or responsibility of the person or group named
- EM
- Emergency Contact
- IC
- Information Contact
- RE
- Receiving Contact
- SH
- Shipper Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
R4RUNNZTRGTAURANGA LOAD PORTNZ~
R4LUNNLRTMROTTERDAMNL~
R4DUNUSSEASEATTLE, WAUS
R4EUNEGDAMDAMIETTAEG~
Code defining function performed at the port or terminal with respect to a shipment
The values below are the carrier defaults. Selections from Customer Preference Table can be used to override the values below.
- D
- Port of Discharge (Operational)
- E
- Place of Delivery (Contractual)
Required by carrier.
- L
- Port of Loading (Operational)
- R
- Place of Receipt (Contractual)
Required by carrier.
Code identifying type of location
- UN
- United Nations Location Code (UNLOCODE)
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Date/Time Reference
To specify pertinent dates and times
DTM139201505031200LT~
Code specifying type of date or time, or both date and time
- 139
- Estimated
Date expressed as CCYYMMDD
If R4_01 = D, then carrier treats this as earliest arrival date at final discharge port. If R4_01 = L, then carrier treats this as earliest departure date at port of loading.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- LT
- Local Time
Equipment and Temperature
To relate equipment type and required temperatures
W09CZ-15CE25*5~
Code identifying type of equipment used for shipment
- CZ
- Refrigerated Container
Temperature
- W0904 is the maximum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0905).
Temperature is required to be provided in case of reefer shipments.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Free-form text
- W0906 is used to describe the environment required within an ocean-type, refrigerated container when other than normal air is required.
Must be provided as numeric value for the percentage of ventilation open,
example: '50'.
Percent expressed as 0 to 100
- W0908 is the humidity percentage.
Humidity percentage.
Numeric value of quantity
- W0909 is the number of air exchanges per hour.
Ventilation volume expressed as cbm/hr.
Special Handling Instructions
To specify special handling instructions in coded or free-form format
H3GEN~
H3OFU~
Code specifying special transportation handling instructions
- CLN
- Cleaning
- FGE
- Food Grade Equipment Requested
- FRZ
- Accepted by Carrier at Owner's Risk of Freezing
- GEN
- Genset Required
- HTE
- Genset Required
- OFU
- Fumigation
- OOD
- On Deck Stowage
- OSB
- Stow Below Deck
- SWP
- Equipment Must Be Swept
Detail
Assigned Number
To reference a line number in a transaction set
LX*000001~
Number assigned for differentiation within a transaction set
Equipment Details
To identify the equipment
N7MAEU61471019356.300G57.000X**K442R1~
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code indicating the relationship of equipment to carrier or ownership of equipment
- S
- Customer Owned or Leased
Shipper Own Container Indicator.
Number which designates the check digit applied to a piece of equipment
Code identifying equipment type
ISO version 6346 size and type code as standard.
Equipment and Temperature
To relate equipment type and required temperatures
W09CZ-15CE25*5~
Code identifying type of equipment used for shipment
- CZ
- Refrigerated Container
Temperature
- W0904 is the maximum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0905).
Temperature is required to be provided in case of reefer shipments.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Free-form text
- W0906 is used to describe the environment required within an ocean-type, refrigerated container when other than normal air is required.
Must be provided as numeric value for the percentage of ventilation open, example: '50'.
Percent expressed as 0 to 100
- W0908 is the humidity percentage.
Humidity percentage.
Numeric value of quantity
- W0909 is the number of air exchanges per hour.
Ventilation volume expressed as cbm/hr.
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
L0*2728G*23.470X240*BOX**K~
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Required by carrier for dangerous goods.
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
L5*COTTON5201*J~
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code identifying the commodity coding system used for Commodity Code
- J
- Harmonized System-Based Schedule B
Measurement
To describe physical dimensions and quantities
L4121112C~
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
- C
- Centimeters
- N
- Inches
Hazardous Material
To specify information relative to hazardous material
H131669IENGINES, INTERNAL COMBUSTIONJOHN SMITH 8008518061**70CE~
Code relating to hazardous material code qualifier for regulated hazardous materials
UN Number - Required by carrier in case of dangerous goods.
Code specifying the kind of hazard for a material
IMDG Class - Required by carrier in case of dangerous goods.
Code which qualifies the Hazardous Material Class Code (209)
- I
- Intergovernmental Maritime Organization (IMO) Code
Material name, special instructions, and phone number if any
Proper shipping name.
Phone number and name of person or department to contact in case of emergency
The United Nations page number as required for the international transport of hazardous materials
The flashpoint temperature for hazardous material
- H107 is the lowest temperature for hazardous materials.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Additional Hazardous Material Description
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
H2Hazardous Material DescriptionHazardous Material Classificat~
Vessel Identification
To provide vessel details and voyage number
V19085546MAERSK KLEVENLR1503****L~
Code identifying vessel
Lloyd's code or radio call sign.
Code identifying the country
- V103 is the code identifying the country in which the ship (vessel) is registered.
ISO country code corresponding to ISO 3166 -2 code elements.
Identifying designator for the particular flight or voyage on which the cargo travels
Code specifying vessel code source
- C
- Ship's Radio Call Signal
- L
- Lloyd's Register of Shipping
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample
B1**000020305**N~
G61*RQ*JOHN SMITH*TE*6328546966~
Y1*20150430*20150530*MAEU*****PP~
Y2*1***22G1~
W09*CZ***-15*CE***25*5~
N9*CT*38345~
N9*SI*23171755763971~
N9*PO*5763971~
N1*FW*ABC PHILIPPINES INC.*25*331C123456~
N1*SH*KATOLEC PHILIPPINES CORPORATION*93*12345~
N1*CN*GE APPLIANCES*94*56789~
N3*9300 ARROWPOINT BLVD*NORTH~
N4*CHARLOTTE*NC*28273*US~
G61*EM*JOHN SMITH*TE*6328546966~
R4*R*UN*NZTRG*TAURANGA LOAD PORT*NZ~
R4*L*UN*NLRTM*ROTTERDAM*NL~
R4*D*UN*USSEA*SEATTLE, WA*US~
R4*E*UN*EGDAM*DAMIETTA*EG~
DTM*139*20150503*1200*LT~
W09*CZ***-15*CE***25*5~
H3*GEN~
H3*OFU~
LX*000001~
N7*MAEU*614710*19356.300*G****57.000*X********K*4****42R1~
W09*CZ***-15*CE***25*5~
L0****2728*G*23.470*X*240*BOX**K~
L5**COTTON*5201*J~
L4*12*11*12*C~
H1*3166*9*I*ENGINES, INTERNAL COMBUSTION*JOHN SMITH 8008518061**70*CE~
H2*Hazardous Material Description*Hazardous Material Classificat~
V1*9085546*MAERSK KLEVEN*LR*1503****L~
SE*27*972400800~
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