X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010VICS
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Date invoice was generated. Displayed in CCYYMMDD format. Future dates are not valid. Dates over 17 months old are not valid. Date should be the same as the shipment date.
Identifying number assigned by issuer
Must be a unique invoice number no longer than 10-digits in length. Duplicates will reject from the AP system.
Identifying number for Purchase Order assigned by the orderer/purchaser
Nordstrom's original purchase order number.
Department Number
To specify identifying information
There should always be three occurrences of the REF segment.
Code qualifying the Reference Identification
- DP
- Department Number
Nordstrom department number where merchandise will be sold. Nordstrom department numbers are 4-digit numeric with leading 0's. For example, department 28 should be sent as 0028.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Internal Vendor Number
To specify identifying information
There should always be three occurrences of the REF segment.
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Nordstrom assigned Vendor/Supplier Number. This number is REQUIRED for any invoice to be processed successfully by Nordstrom. The Supplier number can be found in the REF/IA segment on the original 850 and the Vendor number in the N1/TO segment. The maximum allowable length is 10.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Seller's Invoice Number
To specify identifying information
There should always be three occurrences of the REF segment.
Code qualifying the Reference Identification
- IV
- Seller's Invoice Number
Vendor's Packing Slip Number, Picking Ticket Number or Control Number.
The maximum allowable length is 10.
If no packing slip number is available, we suggest repeating the invoice number again in this field to fulfill any system requirements.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Ship to Location (Store or Distribution Center).
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Nordstrom requires one invoice per PO, per shipment per destination. Always invoice according to the ship-to destination.
Most Nordstrom shipments go to a Distribution Center. In this case, both N1 segments (N101 = BY and N101=ST) should contain the Distribution Center number in the N104.
In the event of a Direct to Store shipment, both N1 segments (N101 = BY and N101=ST) should contain the Store number in the N104.
Both must be 4-digit numeric with leading 0's. For example: Distribution Center 89 would be sent as '0089'. See Store Directory in the Appendix on our web site for a complete list of Nordstrom locations.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Ship to Location (Store or Distribution Center).
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Nordstrom requires one invoice per PO, per shipment per destination. Always invoice according to the ship-to destination.
Most Nordstrom shipments go to a Distribution Center. In this case, both N1 segments (N101 = BY and N101=ST) should contain the Distribution Center number in the N104.
In the event of a Direct to Store shipment, both N1 segments (N101 = BY and N101=ST) should contain the Store number in the N104.
Both must be 4-digit numeric with leading 0's. For example: Distribution Center 89 would be sent as '0089'. See Store Directory in the Appendix on our web site for a complete list of Nordstrom locations.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Payment Due Date or Days Due is required in order for the invoice to load successfully into Nordstrom's AP system.
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
- 12
- 10 Days After End of Month (10 EOM)
Code identifying the beginning of the terms period
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Percentage of merchandise cost discounted if invoice is paid before the terms discount due date (ITD04). The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as "10.5'', and 2% is sent as "2''.
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Total amount of terms discount
Dollar amount of invoice merchandise cost discounted if invoice is paid on or before Terms Discount Due Date (ITD04).
The numeric value of the day of the month between 1 and the maximum day of the month being referenced
If using codes '02' or '12' in ITD01, this is the number of days after EOM the invoice is due.
Date/Time Reference
To specify pertinent dates and times
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Invoice line number.
Number of units invoiced (supplier units)
Units shipped per line item.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
See Section III for code list.
- DZ
- Dozen
- EA
- Each
- EP
- Eleven pack
- OP
- Two pack
- P3
- Three pack
- P4
- Four-pack
- P5
- Five-pack
- P6
- Six pack
- P7
- Seven pack
- P8
- Eight-pack
- P9
- Nine pack
- PC
- Piece
- PR
- Pair
- ST
- Set
- TP
- Ten-pack
Price per unit of product, service, commodity, etc.
Price per unit. The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as "15.95'', and $29.00 would be sent as "29''.
Code identifying the type of unit price for an item
This data element is used to clarify or alter the basis of unit price. The unit price expressed in IT104 is always in the same terms as the unit of measure in IT103, unless otherwise specified in IT105.
- LD
- Catalog Price per Dozen
- LE
- Catalog Price per Each
- NC
- No Charge
- PE
- Price per Each
- QT
- Quoted
- WD
- Wholesale Price per Dozen
- WE
- Wholesale Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
UPC/EAN Code.
Pricing Information
To specify pricing information
Code identifying pricing specification
Required if merchandise is being purchased at special cost lower than the unit cost reported in the IT1 segment.
- ALT
- Alternate Price
- MSR
- Manufacturer's Suggested Retail
- PRP
- Promotional price
Promotion/Event.
- RES
- Resale
Retail price.
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as "15.95'', and $29.00 would be sent as "29''.
Product/Item Description
To describe a product or process in coded or free-form format
The PID segment is used to provide product/item descriptions in text and/or coded formats.
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
The description will be found in PID05.
A free-form description to clarify the related data elements and their content
Style Description – to avoid formatting errors, do not include special characters.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
There is one segment for each Allowance, Charge, Service, or Promotion being specified. If this segment appears in the summary area of the transaction set, the data applies to the entire transaction set. If this segment appears in the detail area of the transaction set, the data applies only to that line item. The data specified in the summary area is exclusive of the data specified in the detail area; it is not the sum of the data in the detail area, i.e., allowances or charges.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- C
- Charge
Code identifying the service, promotion, allowance, or charge
Code identifying the charge.
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Total dollar amount of charge per that line item.
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Rate per each unit of style on invoice.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Quantity of line item to apply the charge rate against.
Code indicating method of handling for an allowance or charge
- 06
- Charge to be Paid by Customer
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Total amount of the invoice plus all charges minus all allowances.
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Total amount of invoice eligible for terms discount.
Carrier Detail
To specify transportation details for the transaction
If sending the CAD segment, CAD04 is mandatory to Nordstrom.
Code specifying the method or type of transportation for the shipment
- A
- Air
- AE
- Air Express
- C
- Consolidation
- CE
- Customer Pickup / Customer's Expense
- D
- Parcel Post
- E
- Expedited Truck
- H
- Customer Pickup
- L
- Contract Carrier
- M
- Motor (Common Carrier)
- P
- Private Carrier
- R
- Rail
- S
- Ocean
- T
- Best Way (Shippers Option)
- U
- Private Parcel Service
Standard Carrier Alpha Code
Should contain valid 4-digit SCAC. If not available, do not send CAD segment.
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
If sending the SAC, SAC02 is mandatory to Nordstrom.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
- A260
- Advertising Allowance
- A530
- Basic Reorder Allowance
- B320
- Competitive Allowance
- B340
- Competitive Price
- B370
- Concession Money
- B940
- Cutting Charge
- B950
- Damaged Merchandise
- C000
- Defective Allowance
- C260
- Discount - Incentive
- C310
- Discount
- C350
- Distributor Discount/Allowance
- C540
- Early Buy Allowance
- C550
- Early Payment Allowance
- D500
- Handling
- D920
- Insurance Fee
- D970
- Insurance Surcharge
- D980
- Insurance
- E740
- New Store Allowance
- E750
- New Store Discount
- F800
- Promotional Allowance
- F810
- Promotional Discount
- F910
- Quantity Discount
- G440
- Resellers Discount
- G470
- Restocking Charge
- G740
- Service Charge
- G870
- Shrink-Wrap Charge
- G890
- Single Invoice Allowance
- G970
- Small Order Charge
- H000
- Special Allowance
- H010
- Special Buy
- H060
- Special Equipment Charge
- H480
- Subject to Cooperative Advertising Allowance
- H550
- Surcharge
- I170
- Trade Discount
- I290
- Trimming Charge
- I410
- Unsaleable Merchandise Allowance
- I530
- Volume Discount
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Total dollar amount of charge.
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Rate applied against charge/allowance quantity.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Quantity applied against charge/allowance rate.
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Number of units shipped.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- BX
- Box
- CA
- Case
- PK
- Package
Numeric value of weight
Total weight of shipment.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- 50
- Actual Kilograms
- LB
- Pound
- OZ
- Ounce - Av
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
The number of IT1 segments present in the transaction set.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Consolidated Invoice
BIG*20100402*234730**13333333~
REF*DP*0043~
REF*IA*0000011111~
REF*IV*837255~
N1*ST**92*0799~
N1*BY**92*0799~
ITD*01*3****20100517*45~
DTM*011*20100402~
IT1**19*EA*19**UP*999999999991~
PID*F****SCOOP NK BLT BK JKT~
IT1**13*EA*19**UP*999999999992~
PID*F****SCOOP NK BLT BK JKT~
IT1**36*EA*19**UP*999999999993~
PID*F****SCOOP NK BLT BK JKT~
IT1**37*EA*19**UP*999999999994~
PID*F****SCOOP NK BLT BK JKT~
IT1**19*EA*19**UP*999999999995~
PID*F****SCOOP NK BLT BK JKT~
IT1**13*EA*19**UP*999999999996~
PID*F****SCOOP NK BLT BK JKT~
IT1**36*EA*19**UP*999999999997~
PID*F****SCOOP NK BLT BK JKT~
IT1**19*EA*19**UP*999999999998~
PID*F****SCOOP NK BLT BK JKT~
IT1**19*EA*19**UP*999999999999~
PID*F****SCOOP NK BLT BK JKT~
IT1**37*EA*19**UP*999999999910~
PID*F****SCOOP NK BLT BK JKT~
IT1**35*EA*19**UP*999999999911~
PID*F****SCOOP NK BLT BK JKT~
IT1**13*EA*19**UP*999999999912~
PID*F****SCOOP NK BLT BK JKT~
IT1**37*EA*19**UP*999999999913~
PID*F****SCOOP NK BLT BK JKT~
IT1**35*EA*19**UP*999999999914~
PID*F****SCOOP NK BLT BK JKT~
IT1**13*EA*19**UP*999999999915~
PID*F****SCOOP NK BLT BK JKT~
IT1**37*EA*19**UP*999999999916~
PID*F****SCOOP NK BLT BK JKT~
TDS*794200~
CAD*U***CAIE***BM*06187030001278092~
ISS*25*CA*621*LB~
CTT*16~
SE*46*00001~
Invoice Ship to Store
BIG*20100330*3373421**19999999~
REF*DP*0035~
REF*IA*012999999~
REF*IV*3373421~
N1*BY**92*0001~
N1*ST**92*0001~
ITD*01*3****20100429~
DTM*011*20100330~
IT1*1*4*EA*19*WE*UP*999999999999~
PID*F****TEAM DUFFLE M BLK~
IT1*2*2*EA*19*WE*UP*999999999991~
PID*F****TEAM DUFFLE M GPH~
IT1*3*2*EA*19*WE*UP*999999999992~
PID*F****TEAM DUFFLE M SGD~
IT1*4*2*EA*19*WE*UP*999999999993~
PID*F****TEAM DUFFLE M RED~
IT1*5*2*EA*19*WE*UP*999999999994~
PID*F****TEAM DUFFLE M MDN~
TDS*22800~
ISS*12*CA*1*LB~
CTT*5~
SE*23*0386~
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