X12 210 Motor Carrier Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Example:
B3136617211*2021053010****4b6f~
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
- B
- Bill of Lading for Individual Shipment
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD
- On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
Code specifying type of date or time, or both date and time
- 035
- Delivered
Code specifying the types of services for rating purposes
- DD
- Door-to-Door
- DO
- Door-to-Terminal
- DP
- Door-to-Pier
- ND
- Rate Applies for Next Day Transportation Service
- OD
- Terminal-to-Door
- OV
- Rate Applies for Overnight Transportation Service
- PD
- Pier-to-Door
- PP
- Pier-to-Pier
Currency
To specify the currency being used in the transaction set
Example:
C3*USD~
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Example:
N901ce31ad28-0b2e-46~
Code qualifying the Reference Identification
- 4B
- Shipment Origin Code
- 4C
- Shipment Destination Code
- 6B
- U.S. Customs Service (USCS) Entry Number
- AF
- Airlines Flight Identification Number
- BM
- Bill of Lading Number
- CR
- Customer Reference Number
- EQ
- Equipment Number
- IV
- Seller's Invoice Number
- MB
- Master Bill of Lading
- OC
- Ocean Container Number
- ON
- Dealer Order Number
- PO
- Purchase Order Number
- PS
- Purchase Order Number Suffix
- SI
- Shipper's Identifying Number for Shipment (SID)
- TS
- Tariff Number
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Delivered on This Date
To specify pertinent dates and times
Example:
G620120210324~
Shipped on This Date
To specify pertinent dates and times
Example:
G620120210324~
Route Information - Motor
To specify carrier and routing sequences and details
Example:
R3d4161~
Code describing the relationship of a carrier to a specific shipment movement
- 1
- 1st Carrier after Origin Carrier
- O
- Origin Carrier (Air, Motor, or Ocean)
Free-form text for city name
- R303 is the station or city name at which carriers interchange shipments
Code specifying the method or type of transportation for the shipment
- A
- Air
- AC
- Air Charter
- E
- Expedited Truck
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- S
- Ocean
Date expressed as CCYYMMDD
- R307 is the carrier's billing date.
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- 3D
- Three Day Service
- AC
- Air Cargo
- AE
- Air Economy
- AM
- A.M.
- CG
- Ground
- CX
- Express Service
- DF
- Deferred Service
- DS
- Door Service
- ES
- Expedited Service
- ET
- Proof of Delivery (POD) with Signature
- G2
- Standard Service
- ND
- Next Day Air
- NF
- Next Flight Out
- NM
- Next Morning
- ON
- Overnight
- PM
- PM
- SA
- Same Day
- SC
- Second Day Air
- SD
- Saturday
- SE
- Second Day
- SG
- Standard Ground
- SM
- Second Morning
- ST
- Standard Class
Special Handling Instructions
To specify special handling instructions in coded or free-form format
Example:
H3~
Code specifying special transportation handling instructions
- EXP
- Expedited Rates Applied
- STD
- Stopoff at Destination
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Remarks
To transmit information in a free-form format for comment or special instruction
Example:
K1*Ipsum quv.~
Name
To identify a party by type of organization, name, and code
Example:
N101Ward Group~
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
- 95
- Assigned By Transporter
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Example:
N3*793 Fisher Light~
Geographic Location
To specify the geographic place of the named party
Example:
N4~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
Name
To identify a party by type of organization, name, and code
Example:
N101Ward Group~
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
- 95
- Assigned By Transporter
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Example:
N3*793 Fisher Light~
Geographic Location
To specify the geographic place of the named party
Example:
N4~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
Name
To identify a party by type of organization, name, and code
Example:
N101Ward Group~
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
- 95
- Assigned By Transporter
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Example:
N3*793 Fisher Light~
Geographic Location
To specify the geographic place of the named party
Example:
N4~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
Equipment Details
To identify the equipment
Example:
N7**134087~
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Weight of material used to protect lading (even bracings, false floors, etc.)
Code identifying type of equipment used for shipment
- 2B
- 20 ft. IL Container (Closed Top)
- 4B
- 40 ft. IL Container (Closed Top)
- AF
- Air Freight (Break Bulk)
- AP
- Aircraft
- BK
- Container, Bulk
- CB
- Chassis, Gooseneck
- CN
- Container
- FT
- Flat Bed Trailer
- OB
- Ocean Vessel (Break Bulk)
- RC
- Refrigerated (Reefer) Car
- TA
- Trailer, Heated/Insulated/Ventilated
- TF
- Trailer, Dry Freight
- TI
- Trailer, Insulated
- TL
- Trailer (not otherwise specified)
- TM
- Trailer, Insulated/Ventilated
- TW
- Trailer, Refrigerated
- UL
- Unit Load Device (ULD)
- UP
- Container, Upgraded
Standard Carrier Alpha Code
- N712 is the owner of the equipment.
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Detail
Assigned Number
To reference a line number in a transaction set
Example:
LX*10~
Number assigned for differentiation within a transaction set
Proof of Delivery
To provide proof of delivery
Example:
POD*20210621**Boehm, Hettinger and Huels~
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Example:
L51PLASTICS / FREIGHT CHARGE~
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Code identifying the commodity coding system used for Commodity Code
- Z
- Mutually defined
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Example:
L01103600FR42240G3520*PCSL~
Sequential line number for a lading item
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Code identifying the type of quantity or value on which the rate or item pricing is based
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Code for packaging form of the lading quantity
- PCS
- Pieces
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Example:
L1189753FR89753
Sequential line number for a lading item
Code qualifying how to extend charges or interpret value
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Code identifying type of special charge or allowance
- AAJ
- Adjustments
- ACH
- Access Charges
- ADH
- Advance Charges Handling
- AIR
- Air Freight
- ASC
- Assembly Charge
- BAB
- Brokerage or Duty
- BLA
- Bill of Lading Attendancy
- BLC
- Bill of Lading Charge
- BND
- Bond Charges
- CAA
- Cancellation Charge
- CHG
- Charges Forward/Advance Charge
- CNS
- Consolidation
- CNV
- Converting
- COA
- Commission Amount
- COD
- COD Amount
- COF
- Ocean Freight
- CON
- Congestion Surcharge
- CRS
- Courier Services
- CSE
- Customs Entry
- CSF
- Customs Formalities
- CTG
- Cartage Charge
- CTX
- Customs Exams (Intensive, Tailgate)
- CUA
- Currency Adjustment
- CUS
- Customs Charge
- DEL
- Delivery Charge
- DEM
- Demurrage
- DIS
- Distribution Service
- DOC
- Documentation Charge
- DTC
- Destination Charge
- EIC
- Export/Import Charge
- EVC
- Excessive Value Charge
- FUE
- Fuel Charge
- FWC
- Forwarding Charge
- GSS
- Greater Security Service
- HHB
- Handling
- HZC
- Hazardous Materials Surcharge Charge
- IAC
- Inspection Fee
- IIA
- Invoice Adjustment
- INS
- Insurance
- LDA
- Loading Allowance
- LQD
- Liquidated Damages
- LSC
- Labor Service
- MFC
- Manifest Charge
- MGC
- Message Charge
- MRK
- Marking or Tagging Charge
- MSC
- Other Accessorial Service Charge
- MSG
- Miscellaneous Charge
- ONC
- On Carriage
- PAG
- Professional Fees
- PEN
- Penalty Charge
- PIR
- Pier Pick-up and/or Delivery
- PKS
- Packing Surcharge
- PLT
- Pallets/Skids/Platforms
- PPN
- Pallet Charge
- PPO
- Per Order Charge
- PUC
- Pick-up Charge
- PUD
- Pick-up and Delivery
- RAA
- Rebate
- RCL
- Redelivery
- REE
- Regulatory Fee
- SAB
- Shipping and Handling
- SER
- Service Charge
- SPA
- Special Allowance
- SRG
- Storage
- TAA
- Telephone Charge
- TAC
- Temporary Allowance
- TAX
- Tax Charge
- TER
- Terminal Charge
- UND
- Unloading
- URC
- Unloading/Reloading Charge
Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Example:
L32750G138738***5~
Code defining the type of weight
- B
- Billed Weight
- G
- Gross Weight
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified
Number of units (pieces) of the lading commodity
Monetary assigned value expressed in the standard monetary denomination for the currency specified
Code qualifying how to extend charges or interpret value
- PS
- Per Shipment
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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