X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
This code identifies whether the PO is a new order or a reissue of a PO that had previously been cancelled or changed due to some circumstance.
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
This element contains the One Kings Lane purchase order number.
This PO Number is reused in all subsequent documents like the 856, 810, or 180 if they are in use for this relationship.
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
This element contains the issue date of the purchase order.
Contract number
"One Kings Lane may assign an alternate Vendor ID to your account which is used on any order that ships via a truck method (LTL). For LTL orders, this ID will be sent on the BEG-06 along with the Primary Vendor ID which will always be sent in the REFIA. For parcel orders both the BEG-06 and REFIA will contain the primary ID."
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
- X6
- International Organization
ISO currency in which all monetary values in order are expressed.
Code (Standard ISO) for country in whose currency the charges are specified
Code identifying an organizational entity, a physical location, property or an individual
- LW
- Customer
ISO currency in which all monetary values related to customer sale are expressed
Code (Standard ISO) for country in whose currency the charges are specified
Internal Control Number
To specify identifying information
Code qualifying the Reference Identification
- X9
- Internal Control Number
CommerceHub internal ID
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Internal Vendor Number
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Merchant assigned vendor number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- 11
- Account Number
Accounts Payable ID
- CO
- Customer Order Number
This qualifier indicates that the REF02 contains the customer order number.
- IO
- Inbound-to or Outbound-from Party
In cases where a Purchase Order is being simultaneously presented to more than one party, this REF segment identifies the other party to whom the Purchase Order is being presented. It is expected that receiver of the 850 and the party identified in this REF segment will coordinate to achieve fulfillment of the Purchase Order.
- PK
- Packing List Number
This qualifier indicates that the REF03 segment will indicate a LTL shipment.
- PQ
- Payee Identification
This qualifier indicates that the REF02 contains the payment method used by the end customer. Visa, MasterCard, AmEx, etc.
- WS
- Warehouse storage location number
Id for supplier's warehouse from which goods are to be shipped
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
If REF01 is PQ, REF03 may contain additional payment information.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
EXAMPLE: PEROD**TE1-800-555-1212
Code identifying the major duty or responsibility of the person or group named
- OD
- Order Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
These SAC messages are printed out on the packing slips at the order level. If you are using the packing slips generated by CommerceHub you can generally disregard these unless you have a special need for them. If you are creating your own packing slips please refer to the Packing Slip Guide in the Resource Center for more specific notes on their use.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
For packslip messages
- S
- Service
Special processing/handling information
Code identifying the service, promotion, allowance, or charge
- F050
- Other (See related description)
This qualifier indicates that the SAC15 contains an order level message.
- H151
- Special Services
This qualifier indicates that the SAC15 contains an order level gift message.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
This element is used to flag the entire 850 as a gift order. SAC-02 will be = H151 and SAC-15 gift message may or may not be present.
A free-form description to clarify the related data elements and their content
This element may contain an order level message. Special characters can be passed in this message and during the testing phase of your implementation this type of data is included. Customers can generally send special characters in gift messages like exclamation points, hyphens, and more. Multiple SAC segments may be passed to you and it is intended that you combine them to make up the final gift message. Please see the packing slip guide for more information about combining multiple SACs to form a final gift message.
Code specifying type of date or time, or both date and time
- 004
- Purchase Order
Will only be present if the partner is configured to receive full date/time/offset values. The Purchase Order date will always be sent in the BEG05.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
See HubEDI User Guide.pdf for interpretation of time codes.
Sold
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 006
- Sold
This qualifier indicates that the DTM02 contains the customer order date/time.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
See HubEDI User Guide.pdf for interpretation of time codes.
Paperwork
To identify the type or transmission or both of paperwork or supporting information
EXAMPLE: PWKR5**URcustomer service*www.customerservice.com
Code indicating the title or contents of a document, report or supporting item
- R5
- Technical Information
Code designating the system/method of code structure used for Identification Code (67)
- PWK05 and PWK06 may be used to identify the addressee by a code number.
- UR
- Uniform Resource Locator (URL)
A free-form description to clarify the related data elements and their content
- PWK07 may be used to indicate special information to be shown on the specified report.
URL specified by the issuer of the order
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
This element will contain a One Kings Lane specific code that indicates who the shipper is and what the service level is. Use the Integrated Message Codes feature in OrderStream to view a list of your valid codes.
Restrictions/Conditions
To specify restrictions/conditions (such as shipping, ordering)
EXAMPLE: CTBORORDER CONTAINS PERSONALIZED MERCHANDISE
Code identifying the type of restriction/condition
- OR
- Ordering
A free-form description to clarify the related data elements and their content
Special instructions to the vendor.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Used for primary instance of PER segment in N1 loop
Free-form name
When PER01 = "BD" : Optional Company name for mailing address.
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
This element contains the daytime phone number
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
This element contains the email address.
Name
To identify a party by type of organization, name, and code
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Used for primary instance of PER segment in N1 loop
Free-form name
When PER01 = "BD" : Optional Company name for mailing address.
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
This element contains the daytime phone number
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
This element contains the email address.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Used for primary instance of PER segment in N1 loop
Free-form name
When PER01 = "BD" : Optional Company name for mailing address.
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
This element contains the daytime phone number
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
This element contains the email address.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
The data sent in the PO1 segment is crucial to all of your subsequent documents like the 856. Of particular note, the PO101 is the line number of the item on the Purchase Order. Due to the unique nature of Drop-Shipping this number may not always start with 1 on your PO and it may not be sequential.
If you notice problems with the SKUs sent to you by your merchant, please call your representative there immediately. CommerceHub does not maintain your item list and the SKUs contained in your 850 correspond to what is setup at the merchant. We cannot alter the SKUs that are sent to us in the original PO.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
This element contains the One Kings Lane purchase order line number.
It is critical that this information is captured and returned to CommerceHub correctly in the shipment confirmation.
Quantity ordered
This element contains the quantity of the item to be fulfilled.
Price per unit of product, service, commodity, etc.
This element contains the unit cost that One Kings Lane expects to be billed for each unit fulfilled.
Code identifying the type of unit price for an item
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
This element contains the One Kings Lane SKU for the product.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
This element contains the vendors SKU for the product.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
This element contains the UPC for the product.
Product/Item Description
To describe a product or process in coded or free-form format
This item level PID is used to convey specific item information that is generally only needed on a packing slip at the item level. If you are using the packing slips generated by CommerceHub you can generally disregard these unless you have a special need for them. If you are creating your own packing slips please refer to the Packing Slip Guide in the Resource Center for more specific notes on their use.
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
A free-form description to clarify the related data elements and their content
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO413 defines the unit of measure for PO410, PO411, and PO412.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
This item-level SAC is used for line level messages or instructions for this item and are generally only needed on the packing slip. If you are using the packing slips generated by CommerceHub you can generally disregard these unless you have a special need for them. If you are creating your own packing slips please refer to the Packing Slip Guide in the Resource Center for more specific notes on their use. Do note that there can be more than one SAC and you will have to combine them appropriately to display the complete message..
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
For packslip messages
Code identifying the service, promotion, allowance, or charge
- F050
- Other (See related description)
This qualifier indicates that the SAC15 contains a packing slip message.
- F150
- Packaging Service
This qualifier indicates a gift order.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
This element will contain the gift registry number.
A free-form description to clarify the related data elements and their content
This element will contain a packing slip message.
Delivery Requested
To specify pertinent dates and times
Ship No Later
To specify pertinent dates and times
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
This element will contain a One Kings Lane specific code that indicates who the shipper is and what the service level is. Use the Integrated Message Codes feature in OrderStream to view a list of your valid codes.
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Subline Item Detail
To specify product subline detail item data
EXAMPLE: SLN*1**O
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- O
- Information Only
Charges which relate to but may not be included in or added to the unit price of the SLN. (i.e., compute WATS calculation based upon usage amounts)
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO413 defines the unit of measure for PO410, PO411, and PO412.
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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