X12 211 Motor Carrier Bill of Lading
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Bill of Lading Transaction Set (211) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other parties, responsible for contracting with a motor carrier, to provide a legal bill of lading for a shipment. It is not to be used to provide a motor carrier with data relative to a load tender, pick-up manifest, or appointment scheduling.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- BL
- Motor Carrier Bill of Lading (211)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 211
- Motor Carrier Bill of Lading
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for the Motor Carrier Bill of Lading
To transmit identifying numbers, dates, and other basic data related to the transaction set
Standard Carrier Alpha Code
- BOL01 is the Standard Carrier Alpha Code (SCAC) of the carrier that is to provide transportation services.
Our SCAC=RGLN
- RGLN
Code identifying payment terms for transportation charges
- BOL02 is the method of payment for the freight charges.
- PP
- Prepaid (by Seller)
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
- BOL03 is the identification number assigned by the shipper, usually the Bill of Lading number.
Customer BOL number
Date expressed as CCYYMMDD
- BOL04 is the date the carrier picked up the freight.
Date of booking
Set Purpose
To allow for positive identification of transaction set purpose
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference number
Code qualifying the Reference Identification
- BL
- Government Bill of Lading
- CR
- Customer Reference Number
- PO
- Purchase Order Number
A free-form description to clarify the related data elements and their content
Date/Time
To specify pertinent dates and times
Code specifying type of date
- 10
- Requested Ship Date/Pick-up Date
- 68
- Requested Delivery Date
Date expressed as CCYYMMDD
Ship date, deliver by date
Code specifying the reported time
- Y
- Requested Pick Up Time
- Z
- Requested Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Ship time, deliver by time
Remarks
To transmit information in a free-form format for comment or special instruction
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Shipper/Consignee City
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Shipper/Consignee State
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Shipper/Consignee Zip Code
Code identifying the country
Shipper/Consignee Country
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- SH
- Shipper Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Telephone number for contact
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Shipper/Consignee City
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Shipper/Consignee State
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Shipper/Consignee Zip Code
Code identifying the country
Shipper/Consignee Country
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- SH
- Shipper Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Telephone number for contact
Detail
Bill of Lading Line Item Number
To reference a Bill of Lading line number
- The AT1 segment provides the line number for all of the related items included.
It may include reference numbers, rates and charges, descriptions, and or line item details. Any data included within a single loop is related to the other data included in that loop. Any reference numbers included in a loop with line item details are related to that line item only. Any reference numbers included in its own line item are related to the entire shipment and can not be broken out by line item detail.
Sequential line number for a lading item
If more than one item in this booking, this loop will repeat and AT101 is the index value
Bill of Lading Description
To specify the lading description
- Segment AT4 provides a means for the shipper to provide a text description of the line item. The National Motor Freight Classification and the freight class shall be included in the AT2 segment if applicable.
Description of an item as required for rating and billing purposes
Description of shipment
Bill of Lading Line Item Detail
To specify Bill of Lading quantity, weight, and commodity classification
- The AT2 segment is used to provide the carrier with the appropriate data to rate the shipment. It is included per line item when the line item includes an item of freight.
Number of units (pieces) of the lading commodity
- AT201 is the number of carrier handling units for the line item.
Number of items in shipment
Code for packaging form of the lading quantity
- AT202 is the packaging form of the lading quantity in AT201.
The packaging code such as CTN,BOX, SKD
Code defining the type of weight
- AT203 and AT204 qualify AT205.
Usually ‘G’ for gross weight or ‘N’ for Net Actual Weight
- G
- Gross Weight
- N
- Actual Net Weight
Numeric value of weight
- AT205 is the weight of the lading quantity identified in AT201.
Weight
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
SAMPLE EDI FILE #1 – Single Booking
GS*BL*XXXX*RGLN*20120401*0934*1*X*004010~
ST*211*120243~
BOL*RGLN*PP*123456XYZ*20120201~
B2A*00*BL~
L11*123456XYZ*CR~
L11*8675309*PO~
G62*10*20120430*Y*1000~
G62*68*20120502*Z*1600~
K1*COMMENTS~
N1*SH*ABC COMPANY~
N3*123 FAKE ST~
N4*SPRINGFIELD*WA*98000*US~
G61*SH*GARY SHIPSALOT*TE*206-555-1212~
N1*CN*JOE CONSUMER~
N3*1002 AVERAGE CIR~
N4*EAGLETON*WA*98100*US~
G61*DC*JOE CONSUMER*TE*425-555-1212~
AT1*1~
AT4*DISPLAY EQUIPMENT~
AT2*1*CTN*G*L*20*****~
AT1*2~
AT4*DISPLAY EQUIPMENT~
AT2*13*PKG*G*L*10*****~
AT1*3~
AT4*DISPLAY EQUIPMENT~
AT2*1*PLT*G*L*200*****~
SE*26*120243~
GE*1*1~
IEA*1*000000308~
Untitled SAMPLE EDI FILE #2 – Single Booking with multiple contentssample
GS*BL*XXXX*RGLN*20120401*0934*1*X*004010~
ST*211*120243~
BOL*RGLN*PP*123456XYZ*20120201~
B2A*00*BL~
L11*123456XYZ*CR~
L11*8675309*PO~
G62*10*20120430*Y*1000~
G62*68*20120502*Z*1600~
N1*SH*ABC COMPANY~
N3*123 FAKE ST~
N4*SPRINGFIELD*WA*98000*US~
G61*SH*GARY SHIPSALOT*TE*206-555-1212~
N1*CN*JOE CONSUMER~
N3*1002 AVERAGE CIR~
N4*EAGLETON*WA*98100*US~
G61*DC*JOE CONSUMER*TE*425-555-1212~
AT1*1~
AT4*DISPLAY EQUIPMENT~
AT2*1*CTN*G*L*20*****~
AT1*2~
AT4*DISPLAY EQUIPMENT~
AT2*13*PKG*G*L*10*****~
AT1*3~
AT4*DISPLAY EQUIPMENT~
AT2*1*PLT*G*L*200*****~
SE*25*120243~
GE*1*1~
IEA*1*000000308~
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