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Motor Carrier Bill of Lading
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  • EDI Inspector
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X12 211 Motor Carrier Bill of Lading

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Bill of Lading Transaction Set (211) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other parties, responsible for contracting with a motor carrier, to provide a legal bill of lading for a shipment. It is not to be used to provide a motor carrier with data relative to a load tender, pick-up manifest, or appointment scheduling.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • SAMPLE EDI FILE #1 – Single Booking
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BOL
020
Beginning Segment for the Motor Carrier Bill of Lading
Max use 1
Required
B2A
030
Set Purpose
Max use 3
Required
L11
060
Business Instructions and Reference Number
Max use 100
Optional
G62
070
Date/Time
Max use 2
Required
K1
090
Remarks
Max use 10
Optional
0100 Loop
0100 Loop BT
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

BL
Motor Carrier Bill of Lading (211)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
211
Motor Carrier Bill of Lading
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BOL
020
Heading > BOL

Beginning Segment for the Motor Carrier Bill of Lading

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data related to the transaction set

Example
BOL-01
140
Standard Carrier Alpha Code
Required

Standard Carrier Alpha Code

  • BOL01 is the Standard Carrier Alpha Code (SCAC) of the carrier that is to provide transportation services.
Usage notes

Our SCAC=RGLN

RGLN
BOL-02
146
Shipment Method of Payment
Required

Code identifying payment terms for transportation charges

  • BOL02 is the method of payment for the freight charges.
PP
Prepaid (by Seller)
BOL-03
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

  • BOL03 is the identification number assigned by the shipper, usually the Bill of Lading number.
Usage notes

Customer BOL number

BOL-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

  • BOL04 is the date the carrier picked up the freight.
Usage notes

Date of booking

B2A
030
Heading > B2A

Set Purpose

RequiredMax use 3

To allow for positive identification of transaction set purpose

Example
B2A-01
353
Transaction Set Purpose Code
Required

Code identifying purpose of transaction set

00
Original
01
Cancellation
B2A-02
346
Application Type
Optional

Code identifying an application

BL
Bill of Lading
L11
060
Heading > L11

Business Instructions and Reference Number

OptionalMax use 100

To specify instructions in this business relationship or a reference number

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
At least one of Reference Identification (L11-01) or Description (L11-03) is required
L11-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Reference number

L11-02
128
Reference Identification Qualifier
Optional

Code qualifying the Reference Identification

BL
Government Bill of Lading
CR
Customer Reference Number
PO
Purchase Order Number
L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
070
Heading > G62

Date/Time

RequiredMax use 2

To specify pertinent dates and times

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
G62-01
432
Date Qualifier
Optional

Code specifying type of date

10
Requested Ship Date/Pick-up Date
68
Requested Delivery Date
G62-02
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Ship date, deliver by date

G62-03
176
Time Qualifier
Optional

Code specifying the reported time

Y
Requested Pick Up Time
Z
Requested Delivery Time
G62-04
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Ship time, deliver by time

K1
090
Heading > K1

Remarks

OptionalMax use 10

To transmit information in a free-form format for comment or special instruction

Example
K1-01
61
Free-Form Message
Required
String (AN)
Min 1Max 30

Free-form information

0100 Loop
RequiredMax 2
N1
100
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
SH
Shipper
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Shipper/Consignee Name

N3
120
Heading > 0100 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Shipper/Consignee address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

Shipper/Consignee address line 2

N4
130
Heading > 0100 Loop > N4

Geographic Location

OptionalMax use 2

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

Shipper/Consignee City

N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

Shipper/Consignee State

N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Shipper/Consignee Zip Code

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Shipper/Consignee Country

G61
140
Heading > 0100 Loop > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

DC
Delivery Contact
SH
Shipper Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Contact Name

G61-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Telephone number for contact

0100 Loop end
0100 Loop BT
OptionalMax 1
Variants (all may be used)
0100 Loop
N1
100
Heading > 0100 Loop BT > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Shipper/Consignee Name

N3
120
Heading > 0100 Loop BT > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Shipper/Consignee address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

Shipper/Consignee address line 2

N4
130
Heading > 0100 Loop BT > N4

Geographic Location

OptionalMax use 2

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

Shipper/Consignee City

N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

Shipper/Consignee State

N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Shipper/Consignee Zip Code

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Shipper/Consignee Country

G61
140
Heading > 0100 Loop BT > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

DC
Delivery Contact
SH
Shipper Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Contact Name

G61-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Telephone number for contact

0100 Loop BT end
Heading end

Detail

0200 Loop
OptionalMax 9999
AT1
010
Detail > 0200 Loop > AT1

Bill of Lading Line Item Number

RequiredMax use 1

To reference a Bill of Lading line number

  • The AT1 segment provides the line number for all of the related items included.
    It may include reference numbers, rates and charges, descriptions, and or line item details. Any data included within a single loop is related to the other data included in that loop. Any reference numbers included in a loop with line item details are related to that line item only. Any reference numbers included in its own line item are related to the entire shipment and can not be broken out by line item detail.
Example
AT1-01
213
Lading Line Item Number
Required
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

Usage notes

If more than one item in this booking, this loop will repeat and AT101 is the index value

AT4
040
Detail > 0200 Loop > AT4

Bill of Lading Description

OptionalMax use 3

To specify the lading description

  • Segment AT4 provides a means for the shipper to provide a text description of the line item. The National Motor Freight Classification and the freight class shall be included in the AT2 segment if applicable.
Example
AT4-01
79
Lading Description
Required
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

Usage notes

Description of shipment

0210 Loop
OptionalMax 1
AT2
050
Detail > 0200 Loop > 0210 Loop > AT2

Bill of Lading Line Item Detail

RequiredMax use 1

To specify Bill of Lading quantity, weight, and commodity classification

  • The AT2 segment is used to provide the carrier with the appropriate data to rate the shipment. It is included per line item when the line item includes an item of freight.
Example
AT2-01
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT201 is the number of carrier handling units for the line item.
Usage notes

Number of items in shipment

AT2-02
211
Packaging Form Code
Required
Identifier (ID)
Min 3Max 3

Code for packaging form of the lading quantity

  • AT202 is the packaging form of the lading quantity in AT201.
Usage notes

The packaging code such as CTN,BOX, SKD

AT2-03
187
Weight Qualifier
Required

Code defining the type of weight

  • AT203 and AT204 qualify AT205.
Usage notes

Usually ‘G’ for gross weight or ‘N’ for Net Actual Weight

G
Gross Weight
N
Actual Net Weight
AT2-04
188
Weight Unit Code
Required

Code specifying the weight unit

K
Kilograms
L
Pounds
AT2-05
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

  • AT205 is the weight of the lading quantity identified in AT201.
Usage notes

Weight

0210 Loop end
0200 Loop end
SE
220
Detail > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Detail end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

SAMPLE EDI FILE #1 – Single Booking

ISA*00* *00* *02*XXXX *02*RGLN *130329*0644*U*00401*000000308*0*P*>~
GS*BL*XXXX*RGLN*20120401*0934*1*X*004010~
ST*211*120243~
BOL*RGLN*PP*123456XYZ*20120201~
B2A*00*BL~
L11*123456XYZ*CR~
L11*8675309*PO~
G62*10*20120430*Y*1000~
G62*68*20120502*Z*1600~
K1*COMMENTS~
N1*SH*ABC COMPANY~
N3*123 FAKE ST~
N4*SPRINGFIELD*WA*98000*US~
G61*SH*GARY SHIPSALOT*TE*206-555-1212~
N1*CN*JOE CONSUMER~
N3*1002 AVERAGE CIR~
N4*EAGLETON*WA*98100*US~
G61*DC*JOE CONSUMER*TE*425-555-1212~
AT1*1~
AT4*DISPLAY EQUIPMENT~
AT2*1*CTN*G*L*20*****~
AT1*2~
AT4*DISPLAY EQUIPMENT~
AT2*13*PKG*G*L*10*****~
AT1*3~
AT4*DISPLAY EQUIPMENT~
AT2*1*PLT*G*L*200*****~
SE*26*120243~
GE*1*1~
IEA*1*000000308~

Untitled SAMPLE EDI FILE #2 – Single Booking with multiple contentssample

ISA*00* *00* *02*XXXX *02*RGLN *130329*0644*U*00401*000000308*0*P*>~
GS*BL*XXXX*RGLN*20120401*0934*1*X*004010~
ST*211*120243~
BOL*RGLN*PP*123456XYZ*20120201~
B2A*00*BL~
L11*123456XYZ*CR~
L11*8675309*PO~
G62*10*20120430*Y*1000~
G62*68*20120502*Z*1600~
N1*SH*ABC COMPANY~
N3*123 FAKE ST~
N4*SPRINGFIELD*WA*98000*US~
G61*SH*GARY SHIPSALOT*TE*206-555-1212~
N1*CN*JOE CONSUMER~
N3*1002 AVERAGE CIR~
N4*EAGLETON*WA*98100*US~
G61*DC*JOE CONSUMER*TE*425-555-1212~
AT1*1~
AT4*DISPLAY EQUIPMENT~
AT2*1*CTN*G*L*20*****~
AT1*2~
AT4*DISPLAY EQUIPMENT~
AT2*13*PKG*G*L*10*****~
AT1*3~
AT4*DISPLAY EQUIPMENT~
AT2*1*PLT*G*L*200*****~
SE*25*120243~
GE*1*1~
IEA*1*000000308~

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