Radiant Logistics
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Motor Carrier Freight Details and Invoice
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  • EDI Inspector
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X12 210 Motor Carrier Freight Details and Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • 210 Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B3
020
Beginning Segment for Carrier's Invoice
Max use 1
Required
C3
040
Currency
Max use 1
Optional
G62
070
Date/Time
Max use 2
Optional
K1
100
Remarks
Max use 10
Optional
0100 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

IM
Motor Carrier Freight Details and Invoice (210, 980)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
210
Motor Carrier Freight Details and Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B3
020
Heading > B3

Beginning Segment for Carrier's Invoice

RequiredMax use 1

To transmit basic data relating to the carrier's invoice

Example
B3-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

Usage notes

Radiant Invoice Number

B3-04
146
Shipment Method of Payment
Required

Code identifying payment terms for transportation charges

TP
Third Party
B3-06
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

  • B306 is the billing date.
Usage notes

Invoice Date: YYYYMMDD

B3-07
193
Net Amount Due
Required
Numeric (N2)
Min 1Max 12

Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

Usage notes

Total Charges Due

B3-08
202
Correction Indicator
Optional

Code used to indicate that the transaction set contains information which corrects previous information

AD
Addition
CO
Correction
B3-11
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

B3-12
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Current Date: YYYYMMDD

C3
040
Heading > C3

Currency

OptionalMax use 1

To specify the currency being used in the transaction set

Example
C3-01
100
Currency Code
Required

Code (Standard ISO) for country in whose currency the charges are specified

  • C301 is the billing currency.
Usage notes

Currently, only USD invoices (and payment) are supported.

USD
US Dollar
G62
070
Heading > G62

Date/Time

OptionalMax use 2

To specify pertinent dates and times

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
G62-01
432
Date Qualifier
Optional

Code specifying type of date

03
Invoice Date
13
Due Date
G62-02
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Invoice Date: YYYYMMDD

K1
100
Heading > K1

Remarks

OptionalMax use 10

To transmit information in a free-form format for comment or special instruction

Example
K1-01
61
Free-Form Message
Required
String (AN)
Min 1Max 30

Free-form information

Usage notes

Optional Remarks

0100 Loop
OptionalMax 2
Usage notes

The N1 in the header is for the Bill-To party and the Bill-From party (the Radiant remittance location). The Shipper and Consignee are listed below in the LX loop.

N1
110
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

The N1 in the header is for the Bill-To party and the Bill-From party (the Radiant remittance location). The Shipper and Consignee are listed below in the LX loop.

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

BF
Bill-From
BT
Bill-To
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Bill-To/From Name

N3
130
Heading > 0100 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Bill-To/From Address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

Bill-To/From Address (line2)

N4
140
Heading > 0100 Loop > N4

Geographic Location

OptionalMax use 2

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

Bill-To/From City

N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

Bill-To/From State-Province

N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Bill-To/From Zip-Postal Code

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Bill-To/From County

N9
150
Heading > 0100 Loop > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0100 Loop end
Heading end

Detail

0400 Loop
OptionalMax 1
LX
120
Detail > 0400 Loop > LX

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

Usage notes

Note: The LX loop will repeat in the event of a consolidated invoice. If this is not a consolidated invoice, there will be only one iteration of the LX loop – representing one shipment. For each item in a consolidated invoice there will be a LX loop with the individual charges and each shipper and
consignee, representing each shipment on the consolidated invoice.

Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

N9
130
Detail > 0400 Loop > N9

Reference Identification

OptionalMax use 4

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

This will occur 1 to 3 times. One, with the ‘WY’ qualifier will be the Radiant housebill number,which will always be present. If a customer purchase order number and/or customer bill of lading number were provided at the time of booking, then these values will be listed each in a separate N9 iteration with ‘PO’ and ‘BM’ qualifiers respectively.

Example
N9-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

BM
Bill of Lading Number
PO
Purchase Order Number
WY
Our house bill
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

POD
137
Detail > 0400 Loop > POD

Proof of Delivery

OptionalMax use 1

To provide proof of delivery

Example
POD-01
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Proof of Delivery Date

POD-03
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Proof of Delivery Received By

L5
140
Detail > 0400 Loop > L5

Description, Marks and Numbers

OptionalMax use 30

To specify the line item in terms of description, quantity, packaging, and marks and numbers

Example
L5-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L5-02
79
Lading Description
Optional
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

  • L502 may be used to send quantity information as part of the product description.
Usage notes

Contents of the shipment

L0
170
Detail > 0400 Loop > L0

Line Item - Quantity and Weight

OptionalMax use 10

To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

Usage notes

The contents of the shipment are itemized here for customer audit approval. The 210 EDI only allows up to ten L0 lines, so any items after the tenth will be omitted from the EDI invoice.

Example
If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required
If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
If Weight Unit Code (L0-11) is present, then Weight (L0-04) is required
L0-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L0-04
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

Weight

L0-05
187
Weight Qualifier
Optional

Code defining the type of weight

G
Gross Weight
L0-08
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • L008 is the number of handling units of the line item tendered to the carrier.
Usage notes

Number of pieces

L0-09
211
Packaging Form Code
Optional

Code for packaging form of the lading quantity

PCS
Pieces
L0-11
188
Weight Unit Code
Optional

Code specifying the weight unit

L
Pounds
L1
180
Detail > 0400 Loop > L1

Rate and Charges

OptionalMax use 10

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

Example
If either Billed/Rated-as Quantity (L1-17) or Billed/Rated-as Qualifier (L1-18) is present, then the other is required
L1-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L1-02
60
Freight Rate
Optional
Decimal number (R)
Min 1Max 9

Rate that applies to the specific commodity

Usage notes

Rate

L1-03
122
Rate/Value Qualifier
Optional

Code qualifying how to extend charges or interpret value

FR
Flat Rate
L1-04
58
Charge
Optional
Numeric (N2)
Min 1Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

Usage notes

Charge

L1-08
150
Special Charge or Allowance Code
Optional
Identifier (ID)
Min 3Max 3

Code identifying type of special charge or allowance

Usage notes

Code for the Charge

L1-12
276
Special Charge Description
Optional
String (AN)
Min 2Max 25

Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150

Usage notes

Charge Description

L1-17
220
Billed/Rated-as Quantity
Optional
Decimal number (R)
Min 1Max 11

Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

Usage notes

Quantity

L1-18
221
Billed/Rated-as Qualifier
Optional

Code identifying the type of quantity or value on which the rate or item pricing is based

EA
Each
L1-20
100
Currency Code
Optional
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

  • L120, if used, indicates the currency for all monetary amounts in this L1 segment.
Usage notes

Code for Currency

L4
190
Detail > 0400 Loop > L4

Measurement

OptionalMax use 10

To describe physical dimensions and quantities

Usage notes

Volumetric data about the shipment contents itemized in the L0 segment. The L4 segment has no line item number, but these are listed in the same order as the contents listed in the L0 segment

Example
L4-01
82
Length
Required
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

Usage notes

Length

L4-02
189
Width
Required
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

Usage notes

Width

L4-03
65
Height
Required
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

Usage notes

Height

L4-04
90
Measurement Unit Qualifier
Required

Code specifying the linear dimensional unit

C
Centimeters
E
Feet
N
Inches
X
Meters
0460 Loop
OptionalMax 2
N1
240
Detail > 0400 Loop > 0460 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
ST
Ship To
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N2
250
Detail > 0400 Loop > 0460 Loop > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N2-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
260
Detail > 0400 Loop > 0460 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
270
Detail > 0400 Loop > 0460 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

0460 Loop end
0400 Loop end
Detail end

Summary

L3
010
Summary > L3

Total Weight and Charges

OptionalMax use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

Example
If either Weight (L3-01) or Weight Qualifier (L3-02) is present, then the other is required
L3-01
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

Total billable weight

L3-02
187
Weight Qualifier
Optional

Code defining the type of weight

B
Billed Weight
L3-05
58
Charge
Optional
Numeric (N2)
Min 1Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

  • L305 is the total charges.
Usage notes

Total charge for this invoice

L3-11
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

Usage notes

Total package quantity

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

210 Sample

ISA*00* *00* *02*ABCD *02*AGRP *130329*0644*U*00401*000000308*0*P*>~
GS*IM*ABCD*AGRP*20130329*0644*88*X*004010~
ST*210*000001167~
B3**987654321**TP**20130326*11883****ABCD*20130326~
G62*03*20130328~
G62*13*20130326~
K1*NOTES~
N1*BF*ABC COMPANY~
N3*123 MANUFACTURERS DR~
N4*PAWNEE*IN*60001~
N1*BT*RADIANT LOGISTICS~
N3*405 114TH AVE SE FL 3~
N4*BELLEVUE*WA*980046475~
LX*1~
N9*BM*123456789~
N9*PO*987654321~
L5*1*PLASTIC STUFF~
L0*1***120*G***1*PCS**L~
L1*1*386.52*FR*38652~
L1*2***-29602****DSC~
L1*3*28.33*FR*2833****FUE~
N1*SF*NOW FORWARDING~
N3*123 YABETCHA LN~
N4*LAREDO*TX*78000~
N1*ST*ABC COMPANY~
N3*123 MANUFACTURERS DR~
N4*PAWNEE*IN*60001~
L3*120*B***11883******1~
SE*27*000001167~
GE*1*88~
IEA*1*000000308~

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