Rite Aid
/
Purchase Order
  • Specification
  • EDI Inspector
Import guide into your account
Stedi maintains this guide based on public documentation from Rite Aid. Contact Rite Aid for official EDI specifications. To report any errors in this guide, please contact us.
Go to Stedi Network
Rite Aid logo

X12 850 Purchase Order

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
    View the latest version of this implementation guide as an interactive webpage
    Powered by
    Build EDI implementation guides at stedi.com
    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    BEG
    0200
    Beginning Segment for Purchase Order
    Max use 1
    Required
    REF
    0500
    Reference Information
    Max use 1
    Required
    PER
    0600
    Administrative Communications Contact
    Max use 3
    Required
    FOB
    0800
    F.O.B. Related Instructions
    Max use 1
    Required
    ITD
    1300
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    DTM
    1500
    Date/Time Reference
    Max use 10
    Required
    TD5
    2400
    Carrier Details (Routing Sequence/Transit Time)
    Max use 1
    Optional
    N9 Loop
    detail
    PO1 Loop
    PO1
    0100
    Baseline Item Data
    Max use 1
    Required
    PO4
    0900
    Item Physical Details
    Max use 1
    Required
    SAC Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    0200

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Usage notes

    BEG00SA*1234567**20091011~

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    SA
    Stand-alone Order
    BEG-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BEG05 is the date assigned by the purchaser to purchase order.
    REF
    0500

    Reference Information

    RequiredMax use >1

    To specify identifying information

    Usage notes

    REFZZNW*12345~

    The Priority Indicator in the REF 02 determines how the vendor should handle the purchase order. Table 1 contains a list of the PO priority indicators.

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Required

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Priority Indicator.

    01
    SUMMER TOYS
    1E
    ELECTRONICS 1ST
    02
    SUMMER HSWRS
    2E
    ELECTRONICS 2ND
    03
    SUNTAN LOTION
    3E
    ELECTRONICS 3RD
    04
    SUMMER COOLERS
    4E
    ELECTRONICS 4TH
    05
    SUMMER GRILLS
    06
    SUMMER FANS
    07
    SUMMER SHADE
    08
    SUMMER CHAIRS
    09
    SUMMER TABLES
    10
    BBQ ACCESSORIES
    11
    SUM INFLATABLES
    12
    BEACHWARE/SHOES
    13
    SUMMER LITES
    14
    SQUIRT GUNS
    15
    CITRONELLA CNDL
    16
    FIREWORKS
    17
    BEACH & RESORT
    18
    SUM VALU TOYS
    19
    INSECTICIDE
    20
    BEACH TOWELS
    21
    FURNITURE PADS
    25
    SUM SEAS ACCS
    26
    SUM GRILL ACCS
    27
    FLAGS
    28
    SUM HATS & GLVS
    29
    SUM SEASONAL
    30
    SUM SPORTING
    31
    SUM CAMPING
    32
    SUMMER PICNIC
    33
    EARLY SUMMER
    34
    ERLY SUM TOYS
    35
    SUMMER DOMEST
    36
    SUMMER PLAYBLLS
    37
    SUMMER/BTS
    44
    XMAS DOMESTIC
    45
    XMAS BLANKETS
    46
    XMAS AUD/VID
    47
    XMAS GARDEN
    48
    XMAS HAIRCARE
    49
    XMAS TOBACCO
    51
    XMAS LITES
    52
    XMAS CARDS
    53
    XMAS PARTYWARE
    54
    XMAS TOYS
    55
    XMAS PER APPL
    56
    XMAS GIFTWRAP
    57
    XMAS WRAP ACC
    58
    XMAS TRM A TREE
    59
    XMAS NOVELTIES
    60
    XMAS HOME DECOR
    61
    XMS ELECTRONICS
    62
    XMAS SMALL APPL
    63
    XMAS CANDY
    64
    XMAS GIFTWARE
    65
    XMAS TAPE
    66
    XMAS FILM
    67
    XMAS BATTERIES
    68
    XMAS CANDLES
    69
    XMAS DINNERWARE
    70
    XMAS EARLY TOYS
    71
    XMAS ELECT SUPP
    72
    XMAS BATH
    73
    XMAS FRAGRANCES
    74
    XMAS COSMETICS
    75
    XMAS NUTCRACKER
    76
    XMAS DSD CANDLS
    77
    XMAS HOUSEWARES
    78
    XMAS PET
    79
    XMAS HOME OFFIC
    80
    XMAS BASC CANDY
    81
    XMAS CARDS (MM)
    82
    XMAS PROMO BUYS
    84
    XMAS EARLY GIFTWR
    85
    XMAS ELEC BASIC
    86
    HANUKKAH
    87
    XMAS BOYS TOYS
    88
    XMAS GIRLS TOYS
    89
    XMAS MISC TOYS
    90
    XMAS OTHER WRP MM
    91
    XMAS PROMO TOYS
    92
    XMAS ARTS & CRAFTS
    93
    MM XMAS CANDLES
    94
    XMAS WOOD
    95
    XMAS WINE BAGS
    96
    XMAS TEXTILE WING
    97
    XMAS APPAREL WING
    98
    XMAS AS SEEN ON TV
    99
    XMAS SINGLE CARDS
    AD
    AD MERCHANDISE
    B1
    BTS ARTS & CRAFTS
    B2
    BTS WRITING
    B3
    BTS HO OFFC SUP
    B4
    BTS BACKPACKS
    B5
    BTS BNDERS/PORT
    B6
    BTS NOTBKS/PAPR
    BA
    SCHOOL APPLIANCE
    BC
    SCHOOL CLOCKS
    BD
    BTS DINNERWARE
    BE
    SCHOOL ELECTRNCS
    BH
    SCHL HOUSWARES
    BL
    SCHL LUNCH KITS
    BM
    BOOKS AND MAPS
    BP
    SCHOOL PLASTICS
    BS
    BACK TO SCHOOL
    BT
    SCHOOL APPAREL
    BV
    SCH HOME ENTERTN
    BW
    SCHOOL WATCHES
    CD
    CONTROLLED DRUG
    CN
    CANNING
    CS
    CHECKSTAND
    DF
    FALL DINNERWARE
    DJ
    JAN DINNERWARE
    DM
    SCHOOL DORM
    DP
    DECEMBER PILLOWS
    DS
    SPRG DINNERWARE
    E3
    E3 PO'S REGULAR
    EC
    EASTER CANDY
    EN
    END CAP
    EP
    ELECTRONICS PROM
    ES
    EASTER NOVELTIES
    ET
    EASTER TOYS
    FL
    F/W SHOES
    GC
    GDN CHEM/FERTLR
    GD
    GARDEN DECOR
    GL
    LAWN/GARDEN
    GM
    GROSS MARGIN
    GP
    GNC PROF PLNR
    GS
    GARDEN SEASONAL
    GT
    GARDEN TOOLS
    GX
    GARDEN COMPOUND
    H1
    HARVEST
    H2
    HARVEST DOMEST
    H3
    HARVEST DSD CDL
    HB
    HALWN BSC CANDY
    HC
    HALLOWEEN CANDY
    HD
    HALLOWEEN DSD
    HF
    HALL FLASHLITE
    HL
    HALL C-LITE
    HP
    HALLOWEEN PP
    HS
    HALLOWEEN SUND
    HT
    HALLOWEEN TOYS
    HW
    HOUSEWARES
    JA
    JANUARY APPAREL
    JD
    JANUARY DOMESTS
    JH
    JANUARY HSEWARES
    JP
    JAN PILLOWS
    JT
    JANUARY TOTES
    LG
    LIVE GOODS
    MG
    MARDI GRAS
    MZ
    MILLER ZELL SIGNS
    NW
    NEW ITEM
    OH
    JAN/FEB HOM OFC
    P1
    JANUARY PROF PLNR
    P2
    FEBRUARY PRF PLNR
    P3
    MARCH PROF PLNR
    P4
    APRIL PROF PLNR
    P5
    MAY PROF PLNR
    P6
    JUNE PROF PLNR
    P7
    JULY PROF PLNR
    P8
    AUGUST PROF PLNR
    P9
    SEPTEMBER PRF PLR
    PB
    B-E PLANOGRAMS
    PD
    DECEMBER PRF PLNR
    PG
    PLANOGRAM
    PH
    HSWR-PLASTICS
    PN
    NOVEMBER PRF PLNR
    PO
    OCTOBER PROF PLNR
    PR
    PROMOTION
    Q1
    1ST QTR TABLE PPK
    Q2
    2ND QTR TABLE PPK
    Q3
    3ND QTR TABLE PPK
    Q4
    4TH QTR TABLE PPK
    RE
    ELECTRONIC REOR
    RH
    HAIR REORDER IMP
    RT
    TOY REORDER IMP
    S1
    GRADUATION PLUSH
    SA
    SUMMER APPLIANCE
    SB
    SPRINGBRIDGE
    SC
    SPRBRDGE CANDLS
    SD
    SUMMER DINRWARE
    SE
    SUMMR ELECTRNCS
    SG
    SUNGLASSES
    SJ
    SUMMER APPAREL
    SM
    SUMR CANDLES MM
    SO
    STORE OPENING
    SR
    SEASONAL
    SW
    SWING ARM (SAM)
    T1
    TIER ONE
    TT
    TAX TIME OFFICE
    VB
    VALTN BALLOONS
    VC
    VALENTINE CANDY
    VG
    VALTN GIFTBAGS
    VL
    VAL STATIONARY
    VM
    VALTN CARDS-MM
    VP
    VALENTINE POPCN
    VS
    VALENTINE SUNDR
    VT
    VALENTINE TOYS
    W1
    COUGH & COLD
    WA
    WINTER AUTO
    WB
    WINTER BUY (RX)
    WG
    HATS & GLOVES
    WH
    WINTER HEATERS
    WI
    SNOW & ICE
    WJ
    WINTER APPAREL
    WS
    WINTER GNL MDSE
    WW
    WINTER BLANKETS
    ZZ
    BASIC REPLENISHMENT
    REF-03
    352
    Description
    Required
    Min 1Max 5

    A free-form description to clarify the related data elements and their content

    Usage notes

    Rite Aid assigned EDI Trading Partner (5 digit vendor number).

    PER
    0600

    Administrative Communications Contact

    RequiredMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    PERODCUCCARESE, JOSEPHTE717 761-2633~

    If any problems are encountered with pricing or item maintenance, please call the phone number listed in the PER04 and ask for the buyer in PER02.

    Example
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    OD
    Order Department
    PER-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Required

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Required
    Min 1Max 256

    Complete communications number including country or area code when applicable

    FOB
    0800

    F.O.B. Related Instructions

    RequiredMax use >1

    To specify transportation instructions relating to shipment

    Usage notes

    FOBPPOR~
    FOBPPOR*Prepaid~

    Rite Aid EDI Purchase Orders will identify in the 'FOB' segment of FOB01 Shipment Method of Payment of 'PB' =Customer Pickup/Backhaul or Rite Aid controlled freight; and in the TD5 segment, TD504 "H"=Customer Pickup.

    Example
    If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    Usage notes

    Any valid code per X12 Standards may be sent. Common Codes Used Are Below:

    CC
    Collect
    PB
    Customer Pickup/Backhaul
    PC
    Prepaid but Charged to Customer
    PP
    Prepaid (by Seller)
    FOB-02
    309
    Location Qualifier
    Required

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    OR
    Origin (Shipping Point)
    FOB-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    ITD
    1300

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Usage notes

    ITD01321030~
    ITD
    013220091007602009100710*****GENERAL PURPOSE

    Example
    ITD-01
    336
    Terms Type Code
    Required

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    01
    Basic
    02
    End of Month (EOM)
    ITD-02
    333
    Terms Basis Date Code
    Required

    Code identifying the beginning of the terms period

    3
    Invoice Date
    15
    Receipt of Goods
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    1500

    Date/Time Reference

    RequiredMax use 10

    To specify pertinent dates and times

    Usage notes

    DTM00220020821~

    Element attributes when segment is used. When DTM segment is not sent, the order should be delivered ASAP.

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    Rite Aid Purchase Order Expected Arrival Date.

    TD5
    2400

    Carrier Details (Routing Sequence/Transit Time)

    OptionalMax use >1

    To specify the carrier and sequence of routing and provide transit time information

    Usage notes

    TD5***HDIRECT~

    The TD5 specifies specify the carrier and sequence of routing and provides transit time information.

    Rite Aid EDI Purchase Orders will identify in the 'FOB' segment of FOB01 Shipment Method of Payment of 'PB' =Customer Pickup/Backhaul or Rite Aid controlled freight; and in the TD5 segment, TD504 "H"=Customer Pickup.

    Example
    TD5-04
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    H
    Customer Pickup
    P
    Private Carrier
    TD5-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    N9 Loop
    RequiredMax >1
    N9
    2950

    Extended Reference Information

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    N9L1001*PO NOTES~

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    L1
    Letters or Notes
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Note Sequence Number

    N9-03
    369
    Free-form Description
    Required
    Min 1Max 45

    Free-form descriptive text

    Usage notes

    PO Notes

    MTX
    3000

    Text

    RequiredMax use >1

    To specify textual data

    Usage notes

    MTXGPLFOR PREPAID LTL SHIPMENTS REFER TO VENDOR SUPPLY CHAIN GUIDE~

    The MTX segment will be sent on all POs. This segment may repeat up to 30 times.

    PO Terms and Conditions: The Rite Aid EDI Purchase Order Terms and
    Conditions are contained in the Supplier Compliance Guide the complete details are not transmitted electronically. However, a note is transmitted in the message segment with each EDI Purchase Order referencing the guidelines. These terms and conditions shall be deemed part of and incorporated in each Rite Aid EDI Purchase Order. Refer to www.RiteAid.com then select Our Company, click on Supplier Portal.

    Example
    MTX-01
    363
    Note Reference Code
    Required

    Code identifying the functional area or purpose for which the note applies

    GPL
    General Policy
    MTX-02
    1551
    Textual Data
    Required
    Min 1Max 4096

    To transmit large volumes of message text

    Usage notes

    Rite Aid Notes pertaining to the Purchase Order.

    N1 Ship To
    RequiredMax >1
    Variants (all may be used)
    N1Vendor
    N1
    3100

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1STHARCO INC/DBA: TUSCALOOSA DISTRIBUTION CENTER90145788920035~

    A complete listing of ship to locations can be found in http://www.riteaidediservices.com/distribution-centers/

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Rite Aid DC Name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Rite Aid Duns+4 Number, plus the DEA Numbers, Refer to
    http://www.riteaidediservices.com/distribution-centers/ for Rite Aid EDI
    DC Listing with DUNS + 4 / DEA Numbers

    N3
    3300

    Party Location

    RequiredMax use 2

    To specify the location of the named party

    Usage notes

    N3*3931 RICE MINE ROAD, N.E.~

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    Usage notes

    Rite Aid DC Address

    N4
    3400

    Geographic Location

    RequiredMax use >1

    To specify the geographic place of the named party

    Usage notes

    N4TUSCALOOSAAL*35406~

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    Usage notes

    Rite Aid DC City

    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    Usage notes

    Rite Aid DC State

    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    Usage notes

    Rite Aid DC Zip Code

    N1 Vendor
    RequiredMax >1
    Variants (all may be used)
    N1Ship To
    N1
    3100

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1VNA&M CLEANING PRODUCTS9234115~

    The N104 is Rite Aid's internal vendor number for your company. When calling Rite Aid, this number should be provided as a reference number.

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    VN
    Vendor
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Vendor Name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Rite Aid assigned Vendor Number

    Detail

    PO1 Loop
    RequiredMax >1
    PO1
    0100

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Usage notes

    PO1*14CA24CAUI08123819853IN0339466~
    The Rite Aid Item Number will always have the 'IN' qualifier.

    If "Eaches" or "Pieces" are required instead of Case, contact the EDI help desk at (717) 731-3815 or email edi@riteaid.com

    If any additional line item corrections are needed, a request can be made by contacting your Category Manager. IF PO COST DIFFERS FROM INVOICE COST, CONTACT THE CATEGORY MANAGER PRIOR TO
    SHIPPING/INVOICING for resolution.

    The GTIN will be supported in the 5010 850. These codes below will be sent with the VN qualifier. No changes will be made to support the "UK" qualifier to transport the GTIN qualifier at this time.

    EAN-UCC 14 GTIN (1-2-5-5-1)
    UPC UCC 12 (1-5-5-1)
    EAN-UCC 13 GTIN (2-5-5-1)
    EAN-UCC 8 GTIN
    NDC (10-14 digits)

    Example
    PO1-02
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    • PO102 is quantity ordered.
    PO1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    PO1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    PO1-05
    639
    Basis of Unit Price Code
    Required

    Code identifying the type of unit price for an item

    CA
    Catalog
    PO1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    Usage notes

    GTIN (14 Digits) and NDC (10 - 14 digits) will be sent with qualifier "VN".

    UA
    U.P.C./EAN Case Code (2-5-5)
    UI
    U.P.C. Consumer Package Code (1-5-5)
    VN
    Vendor's (Seller's) Item Number
    PO1-07
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Item Number as qualified in PO106

    PO1-08
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    PO1-09
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Rite Aid Item Number

    PID Loop
    RequiredMax >1
    PID
    0500

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Usage notes

    PIDF***GREASED LIGHTNING 32OZ~

    If any PID corrections are needed, a request can be made to the buyer listed in the PER segment.

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    Product Description

    PO4
    0900

    Item Physical Details

    RequiredMax use >1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    PO412*G16*LB2*CF*****12~

    If any PO4 corrections are needed, a request can be made to the buyer listed in the PER segment.

    Example
    PO4-01
    356
    Pack
    Required
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    PO4-05
    187
    Weight Qualifier
    Required

    Code defining the type of weight

    G
    Gross Weight
    PO4-06
    384
    Gross Weight per Pack
    Required
    Min 1Max 9

    Numeric value of gross weight per pack

    PO4-07
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    LB
    Pound
    PO4-08
    385
    Gross Volume per Pack
    Required
    Min 1Max 9

    Numeric value of gross volume per pack

    PO4-09
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CF
    Cubic Feet
    PO4-14
    810
    Inner Pack
    Required
    Min 1Max 6

    The number of eaches per inner container

    SAC Loop
    OptionalMax >1
    SAC
    1300

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    SACAA4002.28*020155232OFF_INVOICE_ALLOWANCE~

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required

    Code identifying the service, promotion, allowance, or charge

    A260
    Advertising Allowance
    A400
    Allowance Non-performance
    C320
    Display Allowance
    SAC-05
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Required

    Code indicating method of handling for an allowance or charge

    01
    Bill Back
    02
    Off Invoice
    SAC-13
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
    Usage notes

    Allowance Contract Number

    SAC-15
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    Description of Allowance Type
    A260 ADVERTISING ALLOWANCE
    C320 DISPLAY ALLOWANCE
    A400 OFF INVOICE ALLOWANCE

    Summary

    CTT Loop
    RequiredMax >1
    CTT
    0100

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Usage notes

    CTT*1~

    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    AMT
    0200

    Monetary Amount Information

    RequiredMax use 1

    To indicate the total monetary amount

    • If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
    Usage notes

    AMTTT336~

    Example
    AMT-01
    522
    Amount Qualifier Code
    Required

    Code to qualify amount

    TT
    Total Transaction Amount
    AMT-02
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    SE
    0300

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*850*000000001~
    BEG*00*SA*1234567**20150921~
    REF*ZZ*NW*12345~
    PER*OD*CUCCARESE, JOSEPH*TE*717 761-2633~
    FOB*PP*OR~
    ITD*01*3*2**10**30~
    DTM*002*20150930~
    TD5****P~
    N9*L1*001*PO NOTES~
    MTX*GPL*FOR PREPAID LTL SHIPMENSTS USE: OVERNITE, ABF, VIKING.~
    MTX*GPL*DLVY CHRGS ASSOC'D WITH PREPAID SHIPMENTS ARE WITHHELD FROM
    INVOICE.~
    MTX*GPL*CONTACT RITE AID TRAFFIC DEPARTMENT FOR ROUTING ONCOLLECT
    SHIPMENTS.~
    MTX*GPL*CARRIER MUST CALL FOR APPOINTMENT IF SHIPMENT IS OVER 200
    CASES.~
    MTX*GPL*THE DRIVER IS RESPONSIBLE FOR UNLOADING!!~
    MTX*GPL*REFER TO OUR ANNUAL LETTER THAT COVERS INSURANCE REQ & OTHER
    TERMS.~
    MTX*GPL*EOM INV 'S DATED AFTER THE 24TH ARE CONSIDERED THE 1ST OF NEXT
    MONTH.~
    MTX*GPL*ALL PAYMENTS UNCONDITIONALLY GUARANTEED BY RITE AID
    CORPORATION.~
    MTX*GPL*COMPLIANCE IS EXPECTED TO THE RITE AID VENDOR SUPPLY CHAIN
    GUIDE.~
    N1*VN*A&M CLEANING PRODUCTS*92*12345~
    N1*ST* TUSCALOOSA DISTIBUTION CENTER*9*0145788920035~
    N3*3931 RICE MINE ROAD, N.E.~
    N4*TUSCALOOSA*AL*35406~
    PO1**14*CA*24*CA*UI*08123819853*IN*0339466~
    PID*F****GREASED LIGHTNING 32OZ~
    PO4*12****G*16*LB*2*CF*****12~
    CTT*1~
    AMT*TT*336~
    SE*27*000000001~

    Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.