X12 850 Purchase Order

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Code specifying the version number of the interchange control segments · 00501 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Interchange Acknowledgment Requested 1 Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PO Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 005010 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST

0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 850 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG

0200

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

BEG00SA*1234567**20091011~

BEG-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original

BEG-02 · 92 · Purchase Order Type Code · Required · Code specifying the type of Purchase Order · SA Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year BEG05 is the date assigned by the purchaser to purchase order.

REF

0500

Reference Information

RequiredMax use >1

To specify identifying information

Usage notes

REFZZNW*12345~

The Priority Indicator in the REF 02 determines how the vendor should handle the purchase order. Table 1 contains a list of the PO priority indicators.

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Mutually Defined

REF-02 · 127 · Reference Identification · Required · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Priority Indicator. · 01 SUMMER TOYS 1E ELECTRONICS 1ST 02 SUMMER HSWRS 2E ELECTRONICS 2ND 03 SUNTAN LOTION 3E ELECTRONICS 3RD 04 SUMMER COOLERS 4E ELECTRONICS 4TH 05 SUMMER GRILLS 06 SUMMER FANS 07 SUMMER SHADE 08 SUMMER CHAIRS 09 SUMMER TABLES 10 BBQ ACCESSORIES 11 SUM INFLATABLES 12 BEACHWARE/SHOES 13 SUMMER LITES 14 SQUIRT GUNS 15 CITRONELLA CNDL 16 FIREWORKS 17 BEACH & RESORT 18 SUM VALU TOYS 19 INSECTICIDE 20 BEACH TOWELS 21 FURNITURE PADS 25 SUM SEAS ACCS 26 SUM GRILL ACCS 27 FLAGS 28 SUM HATS & GLVS 29 SUM SEASONAL 30 SUM SPORTING 31 SUM CAMPING 32 SUMMER PICNIC 33 EARLY SUMMER 34 ERLY SUM TOYS 35 SUMMER DOMEST 36 SUMMER PLAYBLLS 37 SUMMER/BTS 44 XMAS DOMESTIC 45 XMAS BLANKETS 46 XMAS AUD/VID 47 XMAS GARDEN 48 XMAS HAIRCARE 49 XMAS TOBACCO 51 XMAS LITES 52 XMAS CARDS 53 XMAS PARTYWARE 54 XMAS TOYS 55 XMAS PER APPL 56 XMAS GIFTWRAP 57 XMAS WRAP ACC 58 XMAS TRM A TREE 59 XMAS NOVELTIES 60 XMAS HOME DECOR 61 XMS ELECTRONICS 62 XMAS SMALL APPL 63 XMAS CANDY 64 XMAS GIFTWARE 65 XMAS TAPE 66 XMAS FILM 67 XMAS BATTERIES 68 XMAS CANDLES 69 XMAS DINNERWARE 70 XMAS EARLY TOYS 71 XMAS ELECT SUPP 72 XMAS BATH 73 XMAS FRAGRANCES 74 XMAS COSMETICS 75 XMAS NUTCRACKER 76 XMAS DSD CANDLS 77 XMAS HOUSEWARES 78 XMAS PET 79 XMAS HOME OFFIC 80 XMAS BASC CANDY 81 XMAS CARDS (MM) 82 XMAS PROMO BUYS 84 XMAS EARLY GIFTWR 85 XMAS ELEC BASIC 86 HANUKKAH 87 XMAS BOYS TOYS 88 XMAS GIRLS TOYS 89 XMAS MISC TOYS 90 XMAS OTHER WRP MM 91 XMAS PROMO TOYS 92 XMAS ARTS & CRAFTS 93 MM XMAS CANDLES 94 XMAS WOOD 95 XMAS WINE BAGS 96 XMAS TEXTILE WING 97 XMAS APPAREL WING 98 XMAS AS SEEN ON TV 99 XMAS SINGLE CARDS AD AD MERCHANDISE B1 BTS ARTS & CRAFTS B2 BTS WRITING B3 BTS HO OFFC SUP B4 BTS BACKPACKS B5 BTS BNDERS/PORT B6 BTS NOTBKS/PAPR BA SCHOOL APPLIANCE BC SCHOOL CLOCKS BD BTS DINNERWARE BE SCHOOL ELECTRNCS BH SCHL HOUSWARES BL SCHL LUNCH KITS BM BOOKS AND MAPS BP SCHOOL PLASTICS BS BACK TO SCHOOL BT SCHOOL APPAREL BV SCH HOME ENTERTN BW SCHOOL WATCHES CD CONTROLLED DRUG CN CANNING CS CHECKSTAND DF FALL DINNERWARE DJ JAN DINNERWARE DM SCHOOL DORM DP DECEMBER PILLOWS DS SPRG DINNERWARE E3 E3 PO'S REGULAR EC EASTER CANDY EN END CAP EP ELECTRONICS PROM ES EASTER NOVELTIES ET EASTER TOYS FL F/W SHOES GC GDN CHEM/FERTLR GD GARDEN DECOR GL LAWN/GARDEN GM GROSS MARGIN GP GNC PROF PLNR GS GARDEN SEASONAL GT GARDEN TOOLS GX GARDEN COMPOUND H1 HARVEST H2 HARVEST DOMEST H3 HARVEST DSD CDL HB HALWN BSC CANDY HC HALLOWEEN CANDY HD HALLOWEEN DSD HF HALL FLASHLITE HL HALL C-LITE HP HALLOWEEN PP HS HALLOWEEN SUND HT HALLOWEEN TOYS HW HOUSEWARES JA JANUARY APPAREL JD JANUARY DOMESTS JH JANUARY HSEWARES JP JAN PILLOWS JT JANUARY TOTES LG LIVE GOODS MG MARDI GRAS MZ MILLER ZELL SIGNS NW NEW ITEM OH JAN/FEB HOM OFC P1 JANUARY PROF PLNR P2 FEBRUARY PRF PLNR P3 MARCH PROF PLNR P4 APRIL PROF PLNR P5 MAY PROF PLNR P6 JUNE PROF PLNR P7 JULY PROF PLNR P8 AUGUST PROF PLNR P9 SEPTEMBER PRF PLR PB B-E PLANOGRAMS PD DECEMBER PRF PLNR PG PLANOGRAM PH HSWR-PLASTICS PN NOVEMBER PRF PLNR PO OCTOBER PROF PLNR PR PROMOTION Q1 1ST QTR TABLE PPK Q2 2ND QTR TABLE PPK Q3 3ND QTR TABLE PPK Q4 4TH QTR TABLE PPK RE ELECTRONIC REOR RH HAIR REORDER IMP RT TOY REORDER IMP S1 GRADUATION PLUSH SA SUMMER APPLIANCE SB SPRINGBRIDGE SC SPRBRDGE CANDLS SD SUMMER DINRWARE SE SUMMR ELECTRNCS SG SUNGLASSES SJ SUMMER APPAREL SM SUMR CANDLES MM SO STORE OPENING SR SEASONAL SW SWING ARM (SAM) T1 TIER ONE TT TAX TIME OFFICE VB VALTN BALLOONS VC VALENTINE CANDY VG VALTN GIFTBAGS VL VAL STATIONARY VM VALTN CARDS-MM VP VALENTINE POPCN VS VALENTINE SUNDR VT VALENTINE TOYS W1 COUGH & COLD WA WINTER AUTO WB WINTER BUY (RX) WG HATS & GLOVES WH WINTER HEATERS WI SNOW & ICE WJ WINTER APPAREL WS WINTER GNL MDSE WW WINTER BLANKETS ZZ BASIC REPLENISHMENT

REF-03 · 352 · Description · Required Min 1 Max 5 · A free-form description to clarify the related data elements and their content · Usage notes Rite Aid assigned EDI Trading Partner (5 digit vendor number).

PER

0600

Administrative Communications Contact

RequiredMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

PERODCUCCARESE, JOSEPHTE717 761-2633~

If any problems are encountered with pricing or item maintenance, please call the phone number listed in the PER04 and ask for the buyer in PER02.

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · OD Order Department

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 256 · Complete communications number including country or area code when applicable

FOB

0800

F.O.B. Related Instructions

RequiredMax use >1

To specify transportation instructions relating to shipment

Usage notes

FOBPPOR~
FOBPPOR*Prepaid~

Rite Aid EDI Purchase Orders will identify in the 'FOB' segment of FOB01 Shipment Method of Payment of 'PB' =Customer Pickup/Backhaul or Rite Aid controlled freight; and in the TD5 segment, TD504 "H"=Customer Pickup.

Example

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Code identifying payment terms for transportation charges FOB01 indicates which party will pay the carrier. · Usage notes Any valid code per X12 Standards may be sent. Common Codes Used Are Below: · CC Collect PB Customer Pickup/Backhaul PC Prepaid but Charged to Customer PP Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Required · Code identifying type of location FOB02 is the code specifying transportation responsibility location. · OR Origin (Shipping Point)

FOB-03 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

ITD

1300

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Usage notes

ITD01321030~
ITD013220091007602009100710*****GENERAL PURPOSE

ITD-01 · 336 · Terms Type Code · Required · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic 02 End of Month (EOM)

ITD-02 · 333 · Terms Basis Date Code · Required · Code identifying the beginning of the terms period · 3 Invoice Date 15 Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional CCYYMMDD format · Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

ITD-05 · 351 · Terms Discount Days Due · Optional Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional CCYYMMDD format · Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

ITD-07 · 386 · Terms Net Days · Optional Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable)

ITD-12 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

DTM

1500

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Usage notes

DTM00220020821~

Element attributes when segment is used. When DTM segment is not sent, the order should be delivered ASAP.

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 002 Delivery Requested

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year · Usage notes Rite Aid Purchase Order Expected Arrival Date.

TD5

2400

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use >1

To specify the carrier and sequence of routing and provide transit time information

Usage notes

TD5***HDIRECT~

The TD5 specifies specify the carrier and sequence of routing and provides transit time information.

Rite Aid EDI Purchase Orders will identify in the 'FOB' segment of FOB01 Shipment Method of Payment of 'PB' =Customer Pickup/Backhaul or Rite Aid controlled freight; and in the TD5 segment, TD504 "H"=Customer Pickup.

TD5-04 · 91 · Transportation Method/Type Code · Required · Code specifying the method or type of transportation for the shipment · H Customer Pickup P Private Carrier

TD5-05 · 387 · Routing · Optional Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Loop

RequiredMax >1

N9

2950

Extended Reference Information

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

N9L1001*PO NOTES~

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · L1 Letters or Notes

N9-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Note Sequence Number

N9-03 · 369 · Free-form Description · Required Min 1 Max 45 · Free-form descriptive text · Usage notes PO Notes

MTX

3000

Text

RequiredMax use >1

To specify textual data

Usage notes

MTXGPLFOR PREPAID LTL SHIPMENTS REFER TO VENDOR SUPPLY CHAIN GUIDE~

The MTX segment will be sent on all POs. This segment may repeat up to 30 times.

PO Terms and Conditions: The Rite Aid EDI Purchase Order Terms and
Conditions are contained in the Supplier Compliance Guide the complete details are not transmitted electronically. However, a note is transmitted in the message segment with each EDI Purchase Order referencing the guidelines. These terms and conditions shall be deemed part of and incorporated in each Rite Aid EDI Purchase Order. Refer to www.RiteAid.com then select Our Company, click on Supplier Portal.

MTX-01 · 363 · Note Reference Code · Required · Code identifying the functional area or purpose for which the note applies · GPL General Policy

MTX-02 · 1551 · Textual Data · Required Min 1 Max 4096 · To transmit large volumes of message text · Usage notes Rite Aid Notes pertaining to the Purchase Order.

N1 Ship To

RequiredMax >1

Variants (all may be used)

N1Vendor

N1

3100

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1STHARCO INC/DBA: TUSCALOOSA DISTRIBUTION CENTER90145788920035~

A complete listing of ship to locations can be found in http://www.riteaidediservices.com/distribution-centers/

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name · Usage notes Rite Aid DC Name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Rite Aid Duns+4 Number, plus the DEA Numbers, Refer to http://www.riteaidediservices.com/distribution-centers/ for Rite Aid EDI DC Listing with DUNS + 4 / DEA Numbers

N3

3300

Party Location

RequiredMax use 2

To specify the location of the named party

Usage notes

N3*3931 RICE MINE ROAD, N.E.~

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information · Usage notes Rite Aid DC Address

N4

3400

Geographic Location

RequiredMax use >1

To specify the geographic place of the named party

Usage notes

N4TUSCALOOSAAL*35406~

N4-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. · Usage notes Rite Aid DC City

N4-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada. · Usage notes Rite Aid DC State

N4-03 · 116 · Postal Code · Required Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States) · Usage notes Rite Aid DC Zip Code

N1 Vendor

RequiredMax >1

Variants (all may be used)

N1Ship To

N1

3100

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1VNA&M CLEANING PRODUCTS9234115~

The N104 is Rite Aid's internal vendor number for your company. When calling Rite Aid, this number should be provided as a reference number.

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · VN Vendor

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name · Usage notes Vendor Name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Rite Aid assigned Vendor Number

Detail

PO1 Loop

RequiredMax >1

PO1

0100

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

PO1*14CA24CAUI08123819853IN0339466~
The Rite Aid Item Number will always have the 'IN' qualifier.

If "Eaches" or "Pieces" are required instead of Case, contact the EDI help desk at (717) 731-3815 or email edi@riteaid.com

If any additional line item corrections are needed, a request can be made by contacting your Category Manager. IF PO COST DIFFERS FROM INVOICE COST, CONTACT THE CATEGORY MANAGER PRIOR TO
SHIPPING/INVOICING for resolution.

The GTIN will be supported in the 5010 850. These codes below will be sent with the VN qualifier. No changes will be made to support the "UK" qualifier to transport the GTIN qualifier at this time.

EAN-UCC 14 GTIN (1-2-5-5-1)
UPC UCC 12 (1-5-5-1)
EAN-UCC 13 GTIN (2-5-5-1)
EAN-UCC 8 GTIN
NDC (10-14 digits)

PO1-02 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity PO102 is quantity ordered.

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CA Case

PO1-04 · 212 · Unit Price · Required Min 1 Max 15 · Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Required · Code identifying the type of unit price for an item · CA Catalog

PO1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · Usage notes GTIN (14 Digits) and NDC (10 - 14 digits) will be sent with qualifier "VN". · UA U.P.C./EAN Case Code (2-5-5) UI U.P.C. Consumer Package Code (1-5-5) VN Vendor's (Seller's) Item Number

PO1-07 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes Item Number as qualified in PO106

PO1-08 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · IN Buyer's Item Number

PO1-09 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes Rite Aid Item Number

PID Loop

RequiredMax >1

PID

0500

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

PIDF***GREASED LIGHTNING 32OZ~

If any PID corrections are needed, a request can be made to the buyer listed in the PER segment.

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes Product Description

PO4

0900

Item Physical Details

RequiredMax use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

PO412*G16*LB2*CF*****12~

If any PO4 corrections are needed, a request can be made to the buyer listed in the PER segment.

PO4-01 · 356 · Pack · Required Min 1 Max 6 · The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-05 · 187 · Weight Qualifier · Required · Code defining the type of weight · G Gross Weight

PO4-06 · 384 · Gross Weight per Pack · Required Min 1 Max 9 · Numeric value of gross weight per pack

PO4-07 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · LB Pound

PO4-08 · 385 · Gross Volume per Pack · Required Min 1 Max 9 · Numeric value of gross volume per pack

PO4-09 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CF Cubic Feet

PO4-14 · 810 · Inner Pack · Required Min 1 Max 6 · The number of eaches per inner container

SAC Loop

OptionalMax >1

SAC

1300

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

SACAA4002.28*020155232OFF_INVOICE_ALLOWANCE~

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Code identifying the service, promotion, allowance, or charge · A260 Advertising Allowance A400 Allowance Non-performance C320 Display Allowance

SAC-05 · 610 · Amount · Required Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Required · Code indicating method of handling for an allowance or charge · 01 Bill Back 02 Off Invoice

SAC-13 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. · Usage notes Allowance Contract Number

SAC-15 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes Description of Allowance Type A260 ADVERTISING ALLOWANCE C320 DISPLAY ALLOWANCE A400 OFF INVOICE ALLOWANCE

Summary

CTT Loop

RequiredMax >1

CTT

0100

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

CTT*1~

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

AMT

0200

Monetary Amount Information

RequiredMax use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

Usage notes

AMTTT336~

AMT-01 · 522 · Amount Qualifier Code · Required · Code to qualify amount · TT Total Transaction Amount

AMT-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount

SE

0300

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample

ST*850*000000001~
BEG*00*SA*1234567**20150921~
REF*ZZ*NW*12345~
PER*OD*CUCCARESE, JOSEPH*TE*717 761-2633~
FOB*PP*OR~
ITD*01*3*2**10**30~
DTM*002*20150930~
TD5****P~
N9*L1*001*PO NOTES~
MTX*GPL*FOR PREPAID LTL SHIPMENSTS USE: OVERNITE, ABF, VIKING.~
MTX*GPL*DLVY CHRGS ASSOC'D WITH PREPAID SHIPMENTS ARE WITHHELD FROM
INVOICE.~
MTX*GPL*CONTACT RITE AID TRAFFIC DEPARTMENT FOR ROUTING ONCOLLECT
SHIPMENTS.~
MTX*GPL*CARRIER MUST CALL FOR APPOINTMENT IF SHIPMENT IS OVER 200
CASES.~
MTX*GPL*THE DRIVER IS RESPONSIBLE FOR UNLOADING!!~
MTX*GPL*REFER TO OUR ANNUAL LETTER THAT COVERS INSURANCE REQ & OTHER
TERMS.~
MTX*GPL*EOM INV 'S DATED AFTER THE 24TH ARE CONSIDERED THE 1ST OF NEXT
MONTH.~
MTX*GPL*ALL PAYMENTS UNCONDITIONALLY GUARANTEED BY RITE AID
CORPORATION.~
MTX*GPL*COMPLIANCE IS EXPECTED TO THE RITE AID VENDOR SUPPLY CHAIN
GUIDE.~
N1*VN*A&M CLEANING PRODUCTS*92*12345~
N1*ST* TUSCALOOSA DISTIBUTION CENTER*9*0145788920035~
N3*3931 RICE MINE ROAD, N.E.~
N4*TUSCALOOSA*AL*35406~
PO1**14*CA*24*CA*UI*08123819853*IN*0339466~
PID*F****GREASED LIGHTNING 32OZ~
PO4*12****G*16*LB*2*CF*****12~
CTT*1~
AMT*TT*336~
SE*27*000000001~