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Motor Carrier Load Tender (from RLC to Partner)
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X12 204 Motor Carrier Load Tender (from RLC to Partner)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • 204 Outbound
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
0300 Loop Delivery
S5
010
Stop Off Details
Max use 1
Required
G62
030
Date/Time
Max use 2
Optional
0310 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

02
SCAC (Standard Carrier Alpha Code)
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

SM
Motor Carrier Load Tender (204)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
204
Motor Carrier Load Tender
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B2
020
Heading > B2

Beginning Segment for Shipment Information Transaction

RequiredMax use 1

To transmit basic data relating to shipment information

Example
B2-02
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
  • B202 is mandatory for transaction set 204.
Usage notes

RNLO is R&Ls SCAC

B2-04
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

R&L Pickup Number (ECD Number)

B2-06
146
Shipment Method of Payment
Required

Code identifying payment terms for transportation charges

PP
Prepaid (by Seller)
B2A
030
Heading > B2A

Set Purpose

RequiredMax use 1

To allow for positive identification of transaction set purpose

Example
B2A-01
353
Transaction Set Purpose Code
Required

Code identifying purpose of transaction set

00
Original
01
Cancellation
04
Change
B2A-02
346
Application Type
Optional

Code identifying an application

LT
Load Tender - Truckload (TL) Carrier Only
L11
080
Heading > L11

Business Instructions and Reference Number

OptionalMax use 50

To specify instructions in this business relationship or a reference number

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
L11-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

Usage notes

All codes supported

MS3
100
Heading > MS3

Interline Information

OptionalMax use 1

To identify the interline carrier and relevant data

Example
MS3-01
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
MS3-02
133
Routing Sequence Code
Required

Code describing the relationship of a carrier to a specific shipment movement

O
Origin Carrier (Air, Motor, or Ocean)
AT5
110
Heading > AT5

Bill of Lading Handling Requirements

OptionalMax use 6

To identify Bill of Lading handling and service requirements

Example
AT5-01
152
Special Handling Code
Optional
Identifier (ID)
Min 2Max 3

Code specifying special transportation handling instructions

AT5-02
560
Special Services Code
Optional

Code identifying the special service

DV
Declared Value
AT5-03
153
Special Handling Description
Optional
String (AN)
Min 2Max 30

Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate

NTE
130
Heading > NTE

Note/Special Instruction

OptionalMax use 10

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional

Code identifying the functional area or purpose for which the note applies

OTH
Other Instructions
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Heading end

Detail

0300 Loop Delivery
RequiredMax >1
Variants (all may be used)
0300 Loop Pickup
S5
010
Detail > 0300 Loop Delivery > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

Usage notes

This is "2" for pickup

S5-02
163
Stop Reason Code
Required

Code specifying the reason for the stop

CU
Complete Unload
S5-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

S5-04
188
Weight Unit Code
Optional

Code specifying the weight unit

L
Pounds
S5-05
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

S5-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

G62
030
Detail > 0300 Loop Delivery > G62

Date/Time

OptionalMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
G62-01
432
Date Qualifier
Optional

Code specifying type of date

EP
Earliest Pickup Date
LP
Latest Pickup Date
G62-02
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional

Code specifying the reported time

I
Earliest Requested Pick Up Time
K
Latest Requested Pick Up Time
G62-04
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

0310 Loop
OptionalMax >1
N1
070
Detail > 0300 Loop Delivery > 0310 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Detail > 0300 Loop Delivery > 0310 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Detail > 0300 Loop Delivery > 0310 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
120
Detail > 0300 Loop Delivery > 0310 Loop > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

BI
Bill Inquiry Contact
CN
General Contact
HM
Hazardous Material Contact
IC
Information Contact
SH
Shipper Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0310 Loop end
0300 Loop Delivery end
0300 Loop Pickup
RequiredMax >1
Variants (all may be used)
0300 Loop Delivery
S5
010
Detail > 0300 Loop Pickup > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

Usage notes

This is "1" for pickup

S5-02
163
Stop Reason Code
Required

Code specifying the reason for the stop

CL
Complete Load

Used in pickup

S5-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

S5-04
188
Weight Unit Code
Optional

Code specifying the weight unit

L
Pounds
S5-05
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

S5-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

G62
030
Detail > 0300 Loop Pickup > G62

Date/Time

OptionalMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
G62-01
432
Date Qualifier
Optional

Code specifying type of date

10
Requested Ship Date/Pick-up Date
EP
Earliest Pickup Date
LP
Latest Pickup Date
G62-02
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional

Code specifying the reported time

EP
Earliest Pickup Time
I
Earliest Requested Pick Up Time
K
Latest Requested Pick Up Time
G62-04
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

0310 Loop
RequiredMax >1
N1
070
Detail > 0300 Loop Pickup > 0310 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

SH
Shipper
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Detail > 0300 Loop Pickup > 0310 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Detail > 0300 Loop Pickup > 0310 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
120
Detail > 0300 Loop Pickup > 0310 Loop > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

BI
Bill Inquiry Contact
CN
General Contact
HM
Hazardous Material Contact
IC
Information Contact
SH
Shipper Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0310 Loop end
0300 Loop Pickup end
Detail end

Summary

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

204 Outbound

ISA*00* *00* *02*RLCA *02*VMWE *200408*1507*U*00401*000000001*0*T*>
GS*SM*RLCA*VMWE*20200408*1507*000000001*X*004010
ST*204*0001
B2**RLCA**1684238**PP
B2A*00*LT
L11*555555*CR
MS3*VMWE*O
AT5***LFTP
S5*1*CL*111*L*1*PC
G62*10*20200408*EP*1515
G62*10*20200408*K*1700
N1*SH*TEST COMPANY
N3*123 TEST WAY
N4*WASHINGTON*DC*20010*USA
G61*SH*NONE*TE*555-555-5555
S5*2*CU*111*L*1*PC
N1*CN*RLC
N3*600 Gillam Road
N4*Wilmington*OH*45177*USA
SE*18*0001
GE*1*000000001
IEA*1*000000001

Sample 204

ISA*00* *00* *02*RNLO *02*SCAC *221115*0840*U*00401*000000332*0*T*>~
GS*SM*RNLO*SCAC*20221115*0840*332*X*004010~
ST*204*0001~
B2**RNLO**100351710**PP~
B2A*00*LT~
L11*417257555*CR~
L11*985*CR~
L11*USD*RB~
L11*985*SI~
L11*CHROBINSON*TH~
L11*T580*VD~
L11*92.5*ZZ~
L11*NA*ZZ~
MS3*DAYR*O~
NTE*OTH*SHIPMENT ID: 417257555 - DESTINATION ZIP: 54923 - 0 SHIPPER NOTES: 1 SKIDS - TOT~
NTE*OTH*AL WEIGHT 25 LBS 36 42 36 C.H. ROBINSONS CUSTOMER HAS INDICAT ED THAT CARRIER MA~
NTE*OTH*Y BE REQUIRED TO HANDLE AND/OR COUNT THE SHIPMENT AT THIS STOP . CONSIGNEE NOTES~
NTE*OTH*: C.H. ROBINSONS CUSTOMER HAS INDICATED THAT CARRIER MAY BE REQUIRED TO HANDLE A~
NTE*OTH*N D/OR COUNT THE SHIPMENT AT THIS STOP.~
S5*1*CL*25*L*1*PC~
G62*EP*20221115*I*0710~
G62*LP*20221115*K*0710~
N1*SH*ACTIVE EXHAUST SHIPPING DEPT~
N3*1865 BIRCHMOUNT RD~
N4*TORONTO*ON*M1P2J5*CAN~
G61*SH*CH ROBINSON CONTACT CENTRALIZED OPS22*TE*416-445-9610~
G61*SH*SHIPPING DEPT*EM*MBARONE@ACTIVEXHAUST.COM~
S5*2*CU*25*L*1*PC~
N1*CN*RLC~
N4*BERLIN*WI*54923*USA~
SE*29*0001~
GE*1*332~
IEA*1*000000332~

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