Ruan
/
Motor Carrier Load Tender
  • Specification
  • EDI Inspector
Import
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X12 204 Motor Carrier Load Tender

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    B2
    020
    Beginning Segment for Shipment Information Transaction
    Max use 1
    Required
    B2A
    030
    Set Purpose
    Max use 1
    Required
    L11
    080
    Business Instructions and Reference Number
    Max use 50
    Required
    L11
    080
    Charge breakdown
    Max use 50
    Optional
    G62
    090
    Date/Time
    Max use 1
    Optional
    MS3
    100
    Interline Information
    Max use 1
    Optional
    AT5
    110
    Bill of Lading Handling Requirements
    Max use 6
    Optional
    PLD
    120
    Pallet Information
    Max use 1
    Optional
    NTE
    130
    Note/Special Instruction
    Max use 10
    Optional
    0100 Loop
    0200 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    SM
    Motor Carrier Load Tender (204)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    204
    Motor Carrier Load Tender
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B2
    020

    Beginning Segment for Shipment Information Transaction

    RequiredMax use 1

    To transmit basic data relating to shipment information

    Example
    B2-02
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
    • B202 is mandatory for transaction set 204.
    Usage notes

    Carrier SCAC for assigned loads

    B2-04
    145
    Shipment Identification Number
    Optional
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    Usage notes

    Ruan assigned Shipment / Load Number (required for EDI status updates and EDI Invoicing)

    B2-06
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    CC
    Collect
    PP
    Prepaid (by Seller)
    TP
    Third Party Pay
    B2A
    030

    Set Purpose

    RequiredMax use 1

    To allow for positive identification of transaction set purpose

    Example
    B2A-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    01
    Cancellation
    04
    Change
    B2A-02
    346
    Application Type
    Optional

    Code identifying an application

    LT
    Load Tender - Truckload (TL) Carrier Only
    L11
    080

    Business Instructions and Reference Number

    RequiredMax use 50

    To specify instructions in this business relationship or a reference number

    Usage notes

    Identifiers included are required to be on all return documents

    Example
    Variants (all may be used)
    L11Charge breakdown
    L11-01
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number

    could be multiple

    CN
    Carrier's Reference Number (PRO/Invoice)
    CR
    Customer Reference Number
    MB
    Master Bill of Lading
    Q1
    Quote Number

    Digital Broker Quote #

    SI
    Shipper's Identifying Number for Shipment (SID)
    L11
    080

    Charge breakdown

    OptionalMax use 50

    To specify instructions in this business relationship or a reference number

    Usage notes

    Identifiers included are required to be on all return documents

    Example
    At least one of Reference Identification (L11-01) or Description (L11-03) is required
    L11-01
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    22
    Special Charge or Allowance Code
    L11-03
    352
    Description
    Optional

    A free-form description to clarify the related data elements and their content

    APT
    Appointment (Notification)

    not in the spec

    BAS
    Base charge
    DSC
    Discount
    FUE
    Fuel Charge
    SOC
    Stop-off Charge
    G62
    090

    Date/Time

    OptionalMax use 1

    To specify pertinent dates and times

    • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
    Example
    G62-01
    432
    Date Qualifier
    Required

    Code specifying type of date

    64
    Must Respond By
    G62-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Required

    Code specifying the reported time

    1
    Must Respond By
    G62-04
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    24-hour clock (ie: 1700)

    G62-05
    623
    Time Code
    Required

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    LT
    Local Time
    MS3
    100

    Interline Information

    OptionalMax use 1

    To identify the interline carrier and relevant data

    Example
    MS3-01
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    • MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
    Usage notes

    Carrier SCAC for assigned loads

    MS3-02
    133
    Routing Sequence Code
    Required

    Code describing the relationship of a carrier to a specific shipment movement

    B
    Origin/Delivery Carrier (Any Mode)
    MS3-04
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    LT
    Less Than Trailer Load (LTL)
    M
    Motor (Common Carrier)
    X
    Intermodal (Piggyback)
    AT5
    110

    Bill of Lading Handling Requirements

    OptionalMax use 6

    To identify Bill of Lading handling and service requirements

    Example
    AT5-01
    152
    Special Handling Code
    Optional

    Code specifying special transportation handling instructions

    Usage notes

    Will be mapped if the load is temperature controlled. See NTE for specific temperature restriction instructions.

    OTC
    Temperature Control
    AT5-02
    560
    Special Services Code
    Optional

    Code identifying the special service

    Usage notes

    If this load is requiring expedited service this value will be passed. Follow up with Ruan Ops to confirm requirements if not already known prior to receiving the tender.

    EX
    Expedited Service
    PLD
    120

    Pallet Information

    OptionalMax use 1

    To specify pallet information including quantity, exchange, and weight

    Example
    If either Weight Unit Code (PLD-03) or Weight (PLD-04) is present, then the other is required
    PLD-01
    406
    Quantity of Pallets Shipped
    Required
    Min 1Max 3

    Number of pallets shipped

    Usage notes

    Number of pallets

    PLD-02
    399
    Pallet Exchange Code
    Optional
    Min 1Max 1

    Code specifying pallet exchange instructions

    PLD-03
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    PLD-04
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    NTE
    130

    Note/Special Instruction

    OptionalMax use 10

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    INT
    General Order Instructions
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    General order comments, may be the same as stop level comments

    0100 Loop
    RequiredMax >1
    N1
    140

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
    Usage notes

    Identifiers included are required to be on all return documents

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    93
    Code assigned by the organization originating the transaction set
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Customer Account Code supplied by Ruan

    N3
    160

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N4
    170

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    G61
    190

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BJ
    Operations
    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    0200 Loop
    OptionalMax >1
    N7
    200

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Example
    N7-02
    207
    Equipment Number
    Required
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    Usage notes

    Trailer Number

    N7-11
    40
    Equipment Description Code
    Optional

    Code identifying type of equipment used for shipment

    4B
    40 ft. IL Container (Closed Top)
    FT
    Flat Bed Trailer
    OT
    Open-top/flatbed trailer
    TF
    Trailer, Dry Freight
    TJ
    Trailer, Tank (Chemicals)
    TV
    Truck, Van
    TW
    Trailer, Refrigerated
    N7-13
    319
    Temperature Control
    Optional
    Min 3Max 6

    Free-form abbreviation of temperature range or flash-point temperature

    Usage notes

    If load is temperature control --- SEE NTE will be value passed as guide to see the NTE details for specific temperature restrictions. Future release may have specific temp range string passed.

    N7-15
    567
    Equipment Length
    Optional
    Min 4Max 5

    Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

    Detail

    0300 Loop
    RequiredMax >1
    S5
    010

    Stop Off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    Example
    S5-01
    165
    Stop Sequence Number
    Required
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    S5-02
    163
    Stop Reason Code
    Required

    Code specifying the reason for the stop

    CL
    Complete
    CU
    Complete Unload
    LD
    Load
    PL
    Part Load
    PU
    Part Unload
    UL
    Unload
    L11
    020

    Business Instructions and Reference Number

    OptionalMax use 50

    To specify instructions in this business relationship or a reference number

    Example
    If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
    L11-01
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Optional

    Code qualifying the Reference Identification

    AO
    Appointment Number

    Pickup Number

    CO
    Customer Order Number
    PO
    Purchase Order Number
    G62
    030

    Date/Time

    OptionalMax use 2

    To specify pertinent dates and times

    • Use G62 segment either in loop 0300 or loop 0350, but not both.
    Usage notes

    Only one or one “set” of dates will ever be communicated for any stop.

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    10
    Requested Ship Date/Pick-up Date
    37
    Ship Not Before Date
    38
    Ship Not Later Than Date
    53
    Deliver Not Before Date
    54
    Deliver No Later Than Date
    68
    Requested Delivery Date
    77
    Pickup Appointment Scheduled Date
    78
    Delivery Appointment Scheduled Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    2
    Pickup Appointment Scheduled Time
    3
    Delivery Appointment Scheduled Time
    G
    Earliest Requested Deliver Time
    I
    Earliest Requested Pick Up Time
    K
    Latest Requested Pick Up Time
    L
    Latest Requested Delivery Time
    Y
    Requested Pick Up Time
    Z
    Requested Delivery Time
    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    G62-05
    623
    Time Code
    Optional

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    LT
    Local Time
    AT8
    040

    Shipment Weight, Packaging and Quantity Data

    OptionalMax use 1

    To specify shipment details in terms of weight, and quantity of handling units

    • Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
    Example
    If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
    If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
    AT8-01
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    AT8-02
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    AT8-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    AT8-04
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
    AT8-06
    184
    Volume Unit Qualifier
    Optional
    Min 1Max 1

    Code identifying the volume unit

    AT8-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    PLD
    063

    Pallet Information

    OptionalMax use 1

    To specify pallet information including quantity, exchange, and weight

    Example
    If either Weight Unit Code (PLD-03) or Weight (PLD-04) is present, then the other is required
    PLD-01
    406
    Quantity of Pallets Shipped
    Required
    Min 1Max 3

    Number of pallets shipped

    Usage notes

    Number of pallets

    PLD-02
    399
    Pallet Exchange Code
    Optional
    Min 1Max 1

    Code specifying pallet exchange instructions

    PLD-03
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    PLD-04
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    NTE
    065

    Note/Special Instruction

    OptionalMax use 20

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    INT
    General Order Instructions
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0310 Loop
    RequiredMax 1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    25
    Carrier's Customer Code
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    G61
    120

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    DI
    Delivery Instructions Contact
    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    AD
    Delivery Location Phone
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    0320 Loop
    OptionalMax >1
    L5
    130

    Description, Marks and Numbers

    RequiredMax use 1

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    Example
    If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    Usage notes

    Iterator 1,2,3,4…

    L5-02
    79
    Lading Description
    Optional
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    Usage notes

    Commodity Description

    L5-03
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    Customer driven code

    L5-04
    23
    Commodity Code Qualifier
    Optional

    Code identifying the commodity coding system used for Commodity Code

    Z
    Mutually defined
    AT8
    135

    Shipment Weight, Packaging and Quantity Data

    OptionalMax use 1

    To specify shipment details in terms of weight, and quantity of handling units

    Example
    If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
    If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
    AT8-01
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    E
    Estimated Net Weight
    AT8-02
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    AT8-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    AT8-04
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
    AT8-06
    184
    Volume Unit Qualifier
    Optional
    Min 1Max 1

    Code identifying the volume unit

    AT8-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    0325 Loop
    OptionalMax >1
    G61
    140

    Contact

    RequiredMax use 1

    To identify a person or office to whom communications should be directed

    • The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
    Example
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    ZZ
    Mutually Defined
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Agreed upon value

    0350 Loop
    OptionalMax >1
    OID
    150

    Order Identification Detail

    RequiredMax use 1

    To specify order identification detail

    • Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
    Example
    At least one of Reference Identification (OID-01) or Purchase Order Number (OID-02) is required
    If Reference Identification (OID-03) is present, then Purchase Order Number (OID-02) is required
    If either Unit or Basis for Measurement Code (OID-04) or Quantity (OID-05) is present, then the other is required
    If either Weight Unit Code (OID-06) or Weight (OID-07) is present, then the other is required
    If either Volume Unit Qualifier (OID-08) or Volume (OID-09) is present, then the other is required
    OID-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • OID01 is the seller's order identification number.
    Usage notes

    Contains Order Number

    OID-02
    324
    Purchase Order Number
    Optional
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Contains PO Number

    OID-03
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • OID03 is the number assigned by the consignee to further define the purchase order number.
    OID-04
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    EA
    Each
    PC
    Piece
    OID-05
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    OID-06
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    OID-07
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    OID-08
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    OID-09
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    0360 Loop
    OptionalMax >1
    Variants (all may be used)
    0360National Motor Freight Class
    L5
    190

    Description, Marks and Numbers

    RequiredMax use 1

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    • If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
    Example
    If either Commodity Code Qualifier (L5-08) or Commodity Code (L5-09) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    Usage notes

    Iterator 1,2,3,4…

    L5-02
    79
    Lading Description
    Optional
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    Usage notes

    Commodity Description

    L5-03
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    Item ID

    L5-04
    23
    Commodity Code Qualifier
    Required

    Code identifying the commodity coding system used for Commodity Code

    Z
    Mutually defined
    L5-08
    23
    Commodity Code Qualifier
    Optional

    Code identifying the commodity coding system used for Commodity Code

    Z
    Mutually defined
    L5-09
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    Product Commodity

    0365 Loop
    OptionalMax >1
    G61
    200

    Contact

    RequiredMax use 1

    To identify a person or office to whom communications should be directed

    • The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    ZZ
    Mutually Defined
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Usage notes

    CHEM-TEL 800-255-3924

    0370 Loop
    OptionalMax >1
    LH1
    203

    Hazardous Identification Information

    RequiredMax use 1

    To specify the hazardous commodity identification reference number and quantity

    Example
    LH1-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
    GA
    Gallon
    LB
    Pound
    LH1-02
    80
    Lading Quantity
    Required
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    LH1-03
    277
    UN/NA Identification Code
    Optional
    Min 6Max 6

    Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America

    LH1-10
    254
    Packing Group Code
    Optional
    Min 1Max 3

    Code indicating degree of danger in terms of Roman number I, II or III

    LH2
    204

    Hazardous Classification Information

    OptionalMax use 4

    To specify the hazardous notation and endorsement information

    Example
    LH2-01
    215
    Hazardous Classification
    Optional
    Min 1Max 30

    The hazardous classification corresponding to the shipping name of the hazardous commodity

    LH2-02
    983
    Hazardous Class Qualifier
    Optional

    Code qualifying hazardous class

    P
    Primary
    LH3
    205

    Hazardous Material Shipping Name

    OptionalMax use 10

    To specify the hazardous material shipping name and additional descriptive requirements

    Example
    If either Hazardous Material Shipping Name (LH3-01) or Hazardous Material Shipping Name Qualifier (LH3-02) is present, then the other is required
    LH3-01
    224
    Hazardous Material Shipping Name
    Optional
    Min 1Max 25

    The proper shipping name of the hazardous commodity as specified by the Code of Federal Regulations, Title 49

    LH3-02
    984
    Hazardous Material Shipping Name Qualifier
    Optional

    Qualifier indicating the source (regulatory) of the proper shipping name

    C
    Canadian Shipping Name
    D
    Domestic (United States) Shipping Name
    I
    International Shipping Name
    0360 National Motor Freight Class
    OptionalMax >1

    If LTL an additional L5 noting the NMFC Article and Freight Class will be generated

    Variants (all may be used)
    03600360 Loop
    L5
    190

    Description, Marks and Numbers

    RequiredMax use 1

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    • If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
    Example
    If either Commodity Code Qualifier (L5-08) or Commodity Code (L5-09) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    Usage notes

    Iterator 1,2,3,4…

    L5-02
    79
    Lading Description
    Optional
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    Usage notes

    For this NMFC details row will note ‘NMFC DETAILS’. In samples it is 'NMFC DETAIL'

    L5-03
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    Item ID

    L5-04
    23
    Commodity Code Qualifier
    Required

    Code identifying the commodity coding system used for Commodity Code

    N
    National Motor Freight Classification (NMFC)
    L5-08
    23
    Commodity Code Qualifier
    Optional

    Code identifying the commodity coding system used for Commodity Code

    N
    National Motor Freight Classification (NMFC)
    Z
    Mutually defined
    L5-09
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    Product Commodity

    Summary

    L3
    010

    Total Weight and Charges

    OptionalMax use 1

    To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

    Example
    If either Weight (L3-01) or Weight Qualifier (L3-02) is present, then the other is required
    If either Freight Rate (L3-03) or Rate/Value Qualifier (L3-04) is present, then the other is required
    If Weight Unit Code (L3-12) is present, then Weight (L3-01) is required
    L3-01
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    L3-02
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    L3-03
    60
    Freight Rate
    Optional
    Min 1Max 9

    Rate that applies to the specific commodity

    L3-04
    122
    Rate/Value Qualifier
    Optional

    Code qualifying how to extend charges or interpret value

    CW
    Per Hundred Weight
    PS
    Per Shipment
    L3-11
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    L3-12
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Example - LTL

    ST*204*19986
    B2**SCAC**R3208757**PP
    B2A*00*LT
    L11*R3208757*SI
    L11*R3208757*BM
    L11*180448192*CN
    L11*1551.12*22*BAS
    L11*-1302.94*22*DSC
    L11*54.00*22*APT
    L11*27.55*22*FUE
    G62*64*20220310*1*1501*LT
    MS3*CNWY*B**LT
    AT5*OTC
    PLD*1
    NTE*INT*UN# on shipment UN2794 BATTERIES INC - RECEIVING APPOINTMENTS
    NTE*INT*REQUIRED BATTERIES INC - FOR APPT T598Dock@ruan.com
    NTE*INT*BATTERIES INC - Shipping and Receiving hours M-F 0600-1200 FUNVILLE -
    NTE*INT*Driver Assist Required. HOURS 0800-1600 IBS FUNVILLE - 912-826-2830
    NTE*INT*ib4023mg@city.com BATTERIES INC - DOCK DOORS 41-50, OR DOCK 48
    NTE*INT*SHIPING ENTERANCE
    N1*BT*RUAN LOGISTICS BILLING*93*IBS
    N3*PO BOX 9319
    N4*DES MOINES*IA*50309
    G61*IC*RUAN LOGISTICS - BILLING*TE*515-245-2799
    N7**0*********TF****5300
    S5*1*LD
    L11*560049*PO
    G62*10*20211221*Y*0800
    AT8*G*L*2844.6*66**E*21.28
    PLD*1
    N1*SF*BATTERIES KC RDC*25*615025
    N3*4525 FUN STREET BLDG 6, STE 200, DOCK DOOR*48
    N4*FUNNYVILLE*MO*64150*USA
    L5*1*COMMODITY CHEMHAZ
    OID*00210SG-8425602*560049**EA*66*L*2844.60*E*21
    L5*1*UN2794, BATTERIES, WET, FILLED WITH ACID, 8*XXX-78DT-1*Z
    G61*ZZ*MTP-78DT-1*TE*CHEM-TEL 800-255-3924
    LH1*LB*2845*UN2794*******III
    LH2*8*P
    LH3*BATTERIES WET*D
    L5*2*NMFC DETAIL*70.0*N****N*060680-01
    S5*2*UL
    G62*68*20211223*Z*0800
    AT8*G*L*2844.6*66**E*21.28
    PLD*1
    N1*ST*TESTCO INC*25*294885
    N3*3088 HWY 21
    N4*ATLANTA*GA*31226*USA
    G61*IC*JOE SMITH*TE*555-555-2830
    L5*1*COMMODITY CHEMHAZ
    OID*00210SG-8425602*560049**EA*66*L*2844.60*E*21
    L5*1*UN2794, BATTERIES, WET, FILLED WITH ACID, 8*XXX-78DT-1*Z
    G61*ZZ*MTP-78DT-1*TE*CHEM-TEL 800-255-3924
    LH1*LB*2845*UN2794*******III
    LH2*8*P
    LH3*BATTERIES WET*D
    L5*2*NMFC DETAIL*70.0*N****N*060680-01
    L3*2844.6*G*********1*L
    SE*59*19986

    Example - TL

    ST*204*0001~
    B2**SCAC**R3195653**PP~
    B2A*00*LT~
    L11*R3195653*SI~
    L11*R3195653*BM~
    L11*2714.40*22*BAS~
    L11*263.30*22*FUE~
    G62*64*20220304*1*0807*LT~
    MS3*GBYN*B**M~
    PLD*15~
    NTE*INT*TRIP 57757~
    NTE*INT*non-stackable~
    NTE*INT*Internal Shipping Reference 1646385~
    NTE*INT*DALLAS FULLFILMENT CENTER - Please email fulfillmentcenterdallas@XXX.com with y~
    NTE*INT*DALLAS FULLFILMENT CENTER - DELIVERY TIMES Monday - Friday 0600-1100~
    NTE*INT*DALLAS FULLFILMENT CENTER - POC Ethan Harlan @ 817-714-9807, joe.smith~
    NTE*INT*Pickup # - 57757~
    N1*BT*RUAN LOGISTICS BILLING*93*IBS~
    N3*PO BOX 9319~
    N4*DES MOINES*IA*50309~
    G61*IC*RUAN LOGISTICS - BILLING*TE*515-245-2799~
    N7**0*********TF****5300~
    S5*1*LD~
    L11*57757*AO~
    L11*57711*PO~
    G62*10*20211007*Y*1111~
    AT8*G*L*39350*1**E*1~
    PLD*15~
    N1*SF*SMITH MANUFACTURING*25*EXIMAN02~
    N3*900 SOUTH 10TH ST~
    N4*MANFIELD*IA*52057*USA~
    L5*1*COMMODITY CHEMHAZ~
    OID*1646385*57757**EA*1*L*39350.00*E*1~
    L5*1*HAZARDOUS BATTERIES*060680-01*Z****Z*CHEMHAZ~
    G61*ZZ*060680-01*TE*CHEM-TEL 800-255-3924~
    LH1*LB*39350*UN2794*******III~
    LH2*8*P~
    LH3*BATTERIES WET*D~
    S5*2*UL~
    G62*68*20211008*Z*1336~
    AT8*G*L*39350*1**E*1~
    PLD*15~
    N1*ST*DALLAS FULLFILMENT CENTER*25*615030~
    N3*100 FUN RD STE 300~
    N4*DALLAS*TX*75238*USA~
    G61*IC*JOE SMITH*TE*817-714-9807~
    L5*1*COMMODITY CHEMHAZ~
    OID*1646385*57757**EA*1*L*39350.00*E*1~
    L5*1*HAZARDOUS BATTERIES*060680-01*Z****Z*CHEMHAZ~
    G61*ZZ*060680-01*TE*CHEM-TEL 800-255-3924~
    LH1*LB*39350*UN2794*******III~
    LH2*8*P~
    LH3*BATTERIES WET*D~
    L3*39350*G*********15*L~
    SE*55*0001~

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