X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Carrier SCAC for assigned loads
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Ruan assigned Shipment / Load Number (required for EDI status updates and EDI Invoicing)
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Set Purpose
To allow for positive identification of transaction set purpose
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Identifiers included are required to be on all return documents
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
could be multiple
- CN
- Carrier's Reference Number (PRO/Invoice)
- CR
- Customer Reference Number
- MB
- Master Bill of Lading
- Q1
- Quote Number
Digital Broker Quote #
- SI
- Shipper's Identifying Number for Shipment (SID)
Charge breakdown
To specify instructions in this business relationship or a reference number
Identifiers included are required to be on all return documents
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 22
- Special Charge or Allowance Code
A free-form description to clarify the related data elements and their content
- APT
- Appointment (Notification)
not in the spec
- BAS
- Base charge
- DSC
- Discount
- FUE
- Fuel Charge
- SOC
- Stop-off Charge
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
24-hour clock (ie: 1700)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- LT
- Local Time
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Carrier SCAC for assigned loads
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
Code specifying the method or type of transportation for the shipment
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- X
- Intermodal (Piggyback)
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
Will be mapped if the load is temperature controlled. See NTE for specific temperature restriction instructions.
- OTC
- Temperature Control
Code identifying the special service
If this load is requiring expedited service this value will be passed. Follow up with Ruan Ops to confirm requirements if not already known prior to receiving the tender.
- EX
- Expedited Service
Pallet Information
To specify pallet information including quantity, exchange, and weight
Number of pallets shipped
Number of pallets
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- INT
- General Order Instructions
A free-form description to clarify the related data elements and their content
General order comments, may be the same as stop level comments
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Identifiers included are required to be on all return documents
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Customer Account Code supplied by Ruan
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BJ
- Operations
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Trailer Number
Code identifying type of equipment used for shipment
- 4B
- 40 ft. IL Container (Closed Top)
- FT
- Flat Bed Trailer
- OT
- Open-top/flatbed trailer
- TF
- Trailer, Dry Freight
- TJ
- Trailer, Tank (Chemicals)
- TV
- Truck, Van
- TW
- Trailer, Refrigerated
Free-form abbreviation of temperature range or flash-point temperature
If load is temperature control --- SEE NTE will be value passed as guide to see the NTE details for specific temperature restrictions. Future release may have specific temp range string passed.
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- AO
- Appointment Number
Pickup Number
- CO
- Customer Order Number
- PO
- Purchase Order Number
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Only one or one “set” of dates will ever be communicated for any stop.
Code specifying type of date
- 10
- Requested Ship Date/Pick-up Date
- 37
- Ship Not Before Date
- 38
- Ship Not Later Than Date
- 53
- Deliver Not Before Date
- 54
- Deliver No Later Than Date
- 68
- Requested Delivery Date
- 77
- Pickup Appointment Scheduled Date
- 78
- Delivery Appointment Scheduled Date
Code specifying the reported time
- 2
- Pickup Appointment Scheduled Time
- 3
- Delivery Appointment Scheduled Time
- G
- Earliest Requested Deliver Time
- I
- Earliest Requested Pick Up Time
- K
- Latest Requested Pick Up Time
- L
- Latest Requested Delivery Time
- Y
- Requested Pick Up Time
- Z
- Requested Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- LT
- Local Time
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Pallet Information
To specify pallet information including quantity, exchange, and weight
Number of pallets shipped
Number of pallets
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DI
- Delivery Instructions Contact
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- AD
- Delivery Location Phone
- TE
- Telephone
Complete communications number including country or area code when applicable
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Iterator 1,2,3,4…
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Commodity Description
Code describing a commodity or group of commodities
Customer driven code
Code identifying the commodity coding system used for Commodity Code
- Z
- Mutually defined
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Order Identification Detail
To specify order identification detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
Contains Order Number
Identifying number for Purchase Order assigned by the orderer/purchaser
Contains PO Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID03 is the number assigned by the consignee to further define the purchase order number.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- PC
- Piece
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Sequential line number for a lading item
Iterator 1,2,3,4…
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Commodity Description
Code describing a commodity or group of commodities
Item ID
Code identifying the commodity coding system used for Commodity Code
- Z
- Mutually defined
Code identifying the commodity coding system used for Commodity Code
- Z
- Mutually defined
Code describing a commodity or group of commodities
Product Commodity
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Code identifying the major duty or responsibility of the person or group named
- ZZ
- Mutually Defined
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
CHEM-TEL 800-255-3924
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
- GA
- Gallon
- LB
- Pound
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
Code indicating degree of danger in terms of Roman number I, II or III
Hazardous Classification Information
To specify the hazardous notation and endorsement information
Hazardous Material Shipping Name
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by the Code of Federal Regulations, Title 49
Qualifier indicating the source (regulatory) of the proper shipping name
- C
- Canadian Shipping Name
- D
- Domestic (United States) Shipping Name
- I
- International Shipping Name
If LTL an additional L5 noting the NMFC Article and Freight Class will be generated
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Sequential line number for a lading item
Iterator 1,2,3,4…
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
For this NMFC details row will note ‘NMFC DETAILS’. In samples it is 'NMFC DETAIL'
Code describing a commodity or group of commodities
Item ID
Code identifying the commodity coding system used for Commodity Code
- N
- National Motor Freight Classification (NMFC)
Code identifying the commodity coding system used for Commodity Code
- N
- National Motor Freight Classification (NMFC)
- Z
- Mutually defined
Code describing a commodity or group of commodities
Product Commodity
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Code qualifying how to extend charges or interpret value
- CW
- Per Hundred Weight
- PS
- Per Shipment
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Example - LTL
B2**SCAC**R3208757**PP
B2A*00*LT
L11*R3208757*SI
L11*R3208757*BM
L11*180448192*CN
L11*1551.12*22*BAS
L11*-1302.94*22*DSC
L11*54.00*22*APT
L11*27.55*22*FUE
G62*64*20220310*1*1501*LT
MS3*CNWY*B**LT
AT5*OTC
PLD*1
NTE*INT*UN# on shipment UN2794 BATTERIES INC - RECEIVING APPOINTMENTS
NTE*INT*REQUIRED BATTERIES INC - FOR APPT T598Dock@ruan.com
NTE*INT*BATTERIES INC - Shipping and Receiving hours M-F 0600-1200 FUNVILLE -
NTE*INT*Driver Assist Required. HOURS 0800-1600 IBS FUNVILLE - 912-826-2830
NTE*INT*ib4023mg@city.com BATTERIES INC - DOCK DOORS 41-50, OR DOCK 48
NTE*INT*SHIPING ENTERANCE
N1*BT*RUAN LOGISTICS BILLING*93*IBS
N3*PO BOX 9319
N4*DES MOINES*IA*50309
G61*IC*RUAN LOGISTICS - BILLING*TE*515-245-2799
N7**0*********TF****5300
S5*1*LD
L11*560049*PO
G62*10*20211221*Y*0800
AT8*G*L*2844.6*66**E*21.28
PLD*1
N1*SF*BATTERIES KC RDC*25*615025
N3*4525 FUN STREET BLDG 6, STE 200, DOCK DOOR*48
N4*FUNNYVILLE*MO*64150*USA
L5*1*COMMODITY CHEMHAZ
OID*00210SG-8425602*560049**EA*66*L*2844.60*E*21
L5*1*UN2794, BATTERIES, WET, FILLED WITH ACID, 8*XXX-78DT-1*Z
G61*ZZ*MTP-78DT-1*TE*CHEM-TEL 800-255-3924
LH1*LB*2845*UN2794*******III
LH2*8*P
LH3*BATTERIES WET*D
L5*2*NMFC DETAIL*70.0*N****N*060680-01
S5*2*UL
G62*68*20211223*Z*0800
AT8*G*L*2844.6*66**E*21.28
PLD*1
N1*ST*TESTCO INC*25*294885
N3*3088 HWY 21
N4*ATLANTA*GA*31226*USA
G61*IC*JOE SMITH*TE*555-555-2830
L5*1*COMMODITY CHEMHAZ
OID*00210SG-8425602*560049**EA*66*L*2844.60*E*21
L5*1*UN2794, BATTERIES, WET, FILLED WITH ACID, 8*XXX-78DT-1*Z
G61*ZZ*MTP-78DT-1*TE*CHEM-TEL 800-255-3924
LH1*LB*2845*UN2794*******III
LH2*8*P
LH3*BATTERIES WET*D
L5*2*NMFC DETAIL*70.0*N****N*060680-01
L3*2844.6*G*********1*L
SE*59*19986
Example - TL
B2**SCAC**R3195653**PP~
B2A*00*LT~
L11*R3195653*SI~
L11*R3195653*BM~
L11*2714.40*22*BAS~
L11*263.30*22*FUE~
G62*64*20220304*1*0807*LT~
MS3*GBYN*B**M~
PLD*15~
NTE*INT*TRIP 57757~
NTE*INT*non-stackable~
NTE*INT*Internal Shipping Reference 1646385~
NTE*INT*DALLAS FULLFILMENT CENTER - Please email fulfillmentcenterdallas@XXX.com with y~
NTE*INT*DALLAS FULLFILMENT CENTER - DELIVERY TIMES Monday - Friday 0600-1100~
NTE*INT*DALLAS FULLFILMENT CENTER - POC Ethan Harlan @ 817-714-9807, joe.smith~
NTE*INT*Pickup # - 57757~
N1*BT*RUAN LOGISTICS BILLING*93*IBS~
N3*PO BOX 9319~
N4*DES MOINES*IA*50309~
G61*IC*RUAN LOGISTICS - BILLING*TE*515-245-2799~
N7**0*********TF****5300~
S5*1*LD~
L11*57757*AO~
L11*57711*PO~
G62*10*20211007*Y*1111~
AT8*G*L*39350*1**E*1~
PLD*15~
N1*SF*SMITH MANUFACTURING*25*EXIMAN02~
N3*900 SOUTH 10TH ST~
N4*MANFIELD*IA*52057*USA~
L5*1*COMMODITY CHEMHAZ~
OID*1646385*57757**EA*1*L*39350.00*E*1~
L5*1*HAZARDOUS BATTERIES*060680-01*Z****Z*CHEMHAZ~
G61*ZZ*060680-01*TE*CHEM-TEL 800-255-3924~
LH1*LB*39350*UN2794*******III~
LH2*8*P~
LH3*BATTERIES WET*D~
S5*2*UL~
G62*68*20211008*Z*1336~
AT8*G*L*39350*1**E*1~
PLD*15~
N1*ST*DALLAS FULLFILMENT CENTER*25*615030~
N3*100 FUN RD STE 300~
N4*DALLAS*TX*75238*USA~
G61*IC*JOE SMITH*TE*817-714-9807~
L5*1*COMMODITY CHEMHAZ~
OID*1646385*57757**EA*1*L*39350.00*E*1~
L5*1*HAZARDOUS BATTERIES*060680-01*Z****Z*CHEMHAZ~
G61*ZZ*060680-01*TE*CHEM-TEL 800-255-3924~
LH1*LB*39350*UN2794*******III~
LH2*8*P~
LH3*BATTERIES WET*D~
L3*39350*G*********15*L~
SE*55*0001~
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