X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
- RE
- Reorder
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
ISO currency in which all monetary values in order are expressed.
- X6
- International Organization
Code (Standard ISO) for country in whose currency the charges are specified
Reference Identification
To specify identifying information
The IA and X9 qualifiers are always used
Code qualifying the Reference Identification
- 7U
- Related Transaction Reference Number
Secondary ID for the customer's order
- CO
- Customer Order Number
Customer's order number w/merchant (REF02).
Customer PO Index (REF03)
- IA
- Internal Vendor Number
Merchant assigned vendor number
- OD
- Original Return Request Reference Number
- PK
- Packing List Number
Multi-source indicator (i.e.,when an order involves PO's to other suppliers) (REF02). Packslip format instructions (REF03)
- X9
- Internal Control Number
CommerceHub internal ID
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- OD
- Order Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- N
- No Allowance or Charge
For packslip messages
- S
- Service
Special processing/handling information
Code identifying the service, promotion, allowance, or charge
- D340
- Goods and Services Charge
Merchandise total
- F050
- Other (See related description)
Packslip message
- H151
- Special Services
Gift processing
- H850
- Tax
- I132
- Total Invoice Amount
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
This element is used to flag the entire 850 as a gift order. SAC-02 will be = H151 and SAC-15 gift message may or may not be present.
A free-form description to clarify the related data elements and their content
- If SAC-02 = F050 then packslip message.
- If SAC-02 = H151 then gift message.
- Otherwise, optional description of charge or allowance.
Purchase Order
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 004
- Purchase Order
Will only be present if the partner is configured to receive full date/time/offset values. The Purchase Order date will always be sent in the BEG05.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
See HubEDI User Guide.pdf for interpretation of time codes
Requested Ship
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 010
- Requested Ship
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
See HubEDI User Guide.pdf for interpretation of time codes
Sold
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 006
- Sold
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
See HubEDI User Guide.pdf for interpretation of time codes
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code identifying a party or other code
Ship method description
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Use the Integrated Message Codes feature in OrderStream to view a list of your valid codes.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- SD
- Sales Division
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Drug Enforcement Administration Number
To specify identifying information
Code qualifying the Reference Identification
- DH
- Drug Enforcement Administration Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Shipment Destination Code
To specify identifying information
Code qualifying the Reference Identification
- 4C
- Shipment Destination Code
Address type "S" is store, "I" is installer, "C" is customer, "A" is access point
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Tax Exempt Number
To specify identifying information
Code qualifying the Reference Identification
- TX
- Tax Exempt Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Used for primary instance of PER segment in N1 loop
- IC
- Information Contact
Optional - used only when a PER segment is needed in the N1 loop to convey 'attention line
Free-form name
- When PER01 = "BD" : Optional Company name for mailing address.
- When PER01 = "IC" : Optional Attention line for mailing address.
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- NP
- Night Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Drug Enforcement Administration Number
To specify identifying information
Code qualifying the Reference Identification
- DH
- Drug Enforcement Administration Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Shipment Destination Code
To specify identifying information
Code qualifying the Reference Identification
- 4C
- Shipment Destination Code
Address type "S" is store, "I" is installer, "C" is customer, "A" is access point
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Tax Exempt Number
To specify identifying information
Code qualifying the Reference Identification
- TX
- Tax Exempt Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Used for primary instance of PER segment in N1 loop
- IC
- Information Contact
Optional - used only when a PER segment is needed in the N1 loop to convey 'attention line
Free-form name
- When PER01 = "BD" : Optional Company name for mailing address.
- When PER01 = "IC" : Optional Attention line for mailing address.
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- NP
- Night Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Merchant's PO line number
Price per unit of product, service, commodity, etc.
Unit cost the merchant expects to be billed for each unit fulfilled
Code identifying the type of unit price for an item
- TE
- Contract Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
Merchant's SKU code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Vendor's product SKU
Pricing Information
To specify pricing information
Code identifying pricing specification
- RES
- Resale
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Unit price to customer
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
Indicates that only the free-form text in the PID05 will be populated. See PID02 for code that indicates what the free-form text is describing
- F
- Free-form
Code identifying the general class of a product or process characteristic
Indicates that this PID segment is reporting product description and/or a flag that indicates whether serial numbers must be reported when confirming shipments of this product.
There can be one or two PID segments with general product description data. Additional PID segments with other PID02 qualifier values can provide additional descriptive information about the product
- 08
- Product
A free-form description to clarify the related data elements and their content
Condition of Sale Document Number
To specify identifying information
Code qualifying the Reference Identification
- CS
- Condition of Sale Document Number
Reference number for use w/ in-store returns
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Used to pass in-store returns number for CS qualified REF
Department Number
To specify identifying information
Code qualifying the Reference Identification
- DP
- Department Number
Merchant's department/site id
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Internal Customer Number
To specify identifying information
Code qualifying the Reference Identification
- IT
- Internal Customer Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- N
- No Allowance or Charge
For packslip messages
- S
- Service
Special processing/handling information
Code identifying the service, promotion, allowance, or charge
- F050
- Other (See related description)
Packslip message
- F150
- Packaging Service
Gift wrap control
- H151
- Special Services
Gift processing
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
If SAC-02 = F150, then ID of gift registry list to which product belongs.
A free-form description to clarify the related data elements and their content
- If SAC-02 = F050 then packslip message
- If SAC-02 = H151 then gift message
- Otherwise, optional description of charge or allowance
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 08
- Basic Discount Offered
Number of days in the terms discount period by which payment is due if terms discount is earned
Total amount of terms discount
The expected line item discount (will reduce amount paid by merchant for fulfillment of the lineitem).
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code identifying a party or other code
Ship method description
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- ET
- Proof of Delivery (POD) with Signature
Message Text
To provide a free-form format that allows the transmission of text information
Free-form message text
This may contain personalization information. Personalization data is presented as “name = value” where name is the type of personalization data being provided and value is the actual personalized data. The equal sign is not part of the personalized data. In cases where a merchant does not provide a name for the type of personalization, the data string will begin with the equal sign followed by the uncategorized personalized data.
Restrictions/Conditions
To specify restrictions/conditions (such as shipping, ordering)
THIS MAY CONTAIN ITEM SPECIFIC INSTRUCTIONS
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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