X12 211 Motor Carrier Bill of Lading
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Bill of Lading Transaction Set (211) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other parties, responsible for contracting with a motor carrier, to provide a legal bill of lading for a shipment. It is not to be used to provide a motor carrier with data relative to a load tender, pick-up manifest, or appointment scheduling.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- BL
- Motor Carrier Bill of Lading (211)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 211
- Motor Carrier Bill of Lading
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for the Motor Carrier Bill of Lading
To transmit identifying numbers, dates, and other basic data related to the transaction set
Standard Carrier Alpha Code
- BOL01 is the Standard Carrier Alpha Code (SCAC) of the carrier that is to provide transportation services.
- UPGF
- UPGF
Code identifying payment terms for transportation charges
- BOL02 is the method of payment for the freight charges.
- CC
- Collect
- PP
- Prepaid (by Seller)
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
- BOL03 is the identification number assigned by the shipper, usually the Bill of Lading number.
Bill of Lading No.
Date expressed as CCYYMMDD
- BOL04 is the date the carrier picked up the freight.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BOL06 is the number assigned by the carrier to the shipment, usually the PRO number.
Code indicating applicability of section seven option (if not transmitted assume not in effect)
- N
- Not in Effect
- S
- In Effect
Code identifying payment terms for transportation charges
- BOL10 is the method of payment for the COD fee.
Set Purpose
To allow for positive identification of transaction set purpose
Equipment or Container Owner and Type
To specify the owner, the identification number assigned by that owner, and the type of equipment
- The MS2 segment is used to provide the carrier with the trailer number of the trailer that has the shipment on it.
Carrier Pro Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- CN
- Carrier's Reference Number (PRO/Invoice)
Bill of Lading Number
To specify instructions in this business relationship or a reference number
Requested Ship Date
To specify pertinent dates and times
Requested Ship Date required if EDI 211 used for Pickup Request.
Requested Delivery Date
To specify pertinent dates and times
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
- NC
- Notify Consignee Before Delivery
Code identifying the special service
- C1
- Shipper Load and Count
- CU
- Consignee Unload
- ID
- Inside Delivery
- L1
- Shipper Load, Carrier Count
- S1
- Shipper Load, Consignee Unload
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Bill of Lading Line Item Number
To reference a Bill of Lading line number
- The AT1 segment provides the line number for all of the related items included.
It may include reference numbers, rates and charges, descriptions, and or line item details. Any data included within a single loop is related to the other data included in that loop. Any reference numbers included in a loop with line item details are related to that line item only. Any reference numbers included in its own line item are related to the entire shipment and can not be broken out by line item detail.
Bill of Lading Description
To specify the lading description
- Segment AT4 provides a means for the shipper to provide a text description of the line item. The National Motor Freight Classification and the freight class shall be included in the AT2 segment if applicable.
Description of an item as required for rating and billing purposes
Bill of Lading Line Item Detail
To specify Bill of Lading quantity, weight, and commodity classification
- The AT2 segment is used to provide the carrier with the appropriate data to rate the shipment. It is included per line item when the line item includes an item of freight.
Number of units (pieces) of the lading commodity
- AT201 is the number of carrier handling units for the line item.
Code for packaging form of the lading quantity
- AT202 is the packaging form of the lading quantity in AT201.
Code defining the type of weight
- AT203 and AT204 qualify AT205.
- G
- Gross Weight
Numeric value of weight
- AT205 is the weight of the lading quantity identified in AT201.
Number of units (pieces) of the lading commodity
- AT206 is used only if AT202 contains the codes PLT, SKD, or SLP.
- AT206 is the total number of pieces contained on the pallets, skids or slip sheets identified in AT201.
Code for packaging form of the lading quantity
- AT207 is the packaging form of the units on the pallet, skid, or slip sheet identified in AT202.
Code describing a commodity or group of commodities
- AT209 is the National Motor Freight Classification Number.
Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.
Shipment Purchase Order Detail
To specify the purchase order details for a shipment
- The SPO segment provides the purchase order numbers and details associated with the line item details included in the AT2 segment.
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SPO02 is the department number.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- SPO04 is the total quantity for the purchase order.
Numeric value of weight
- SPO06 is the total weight for the purchase order.
Contact
To identify a person or office to whom communications should be directed
- The G61 segment shall only be used to provide the name and phone number of the contact for any hazardous materials included on this Bill of Lading.
Code identifying the major duty or responsibility of the person or group named
- HM
- Hazardous Material Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
- GA
- Gallon
- LB
- Pound
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
Code indicating degree of danger in terms of Roman number I, II or III
- I
- I
- II
- II
- III
- III
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample 1
BOL*UPGF*CC*939587*20000817**219029053**S**CC
B2A*00
L11*939587*BM
G62*10*20000817
AT5*NC
N1*SH*ABC, INC.*ZZ*0899
N2*DIVISION OF XYZ CORP
N3*320 N FOURTH ST
N4*TIPP CITY*OH*45371*US
N1*CN*HAPPY TOYS DIST*ZZ*0010
N3*1103 W. GEORGE RD.
N4*TIFTON*GA*31794*US
N1*BT*HAPPY TOYS INC
N3*P.O. BOX 1434
N4*ST. PAUL*MN*55450*US
AT1*1
AT4*BAGS NOI ACT SUB 3 ITM 171 DEC DEN 4
AT2*130*CTN*G*L*515****18764504*150
SPO*0030-9242460-0556**CT*130*L*515
SPO*0030-9242461-0560**CT*73*L*313
AT1*2
AT4*LIT FIX,NOI,SUB 3 ITM 171 DEC DEN 12
AT2*20*CTN*G*L*92****10981004*70
AT1*3
AT4*GIFTSET ACT SUB 3 ITM 171 DEC DEN 4
AT2*9*CTN*G*L*68****18764504*150
SPO*0030-9242460-0556*030*CT*53*L*221
AT1*4
AT4*WALL DECOR,NOI, ITM 171 ACT SUB 7 DEC DEN 12
AT2*4*CTN*G*L*32****05629007*92.5
AT1*5
AT4*LAMP NOI SB 2 ITM 171 DEC DEN 4
AT2*40*CTN*G*L*121****10940003*125
SE*34*320001
sample 2
BOL*UPGF*CC*939587*20000817**219029053**S**CC
B2A*00
L11*939587*BM
G62*10*20000817
AT5*NC
N1*SH*ABC, INC.*ZZ*0899
N2*DIVISION OF XYZ CORP
N3*320 N FOURTH ST
N4*TIPP CITY*OH*45371*US
N1*CN*HAPPY TOYS DIST*ZZ*0010
N3*1103 W. GEORGE RD.
N4*TIFTON*GA*31794*US
N1*BT*HAPPY TOYS INC
N3*P.O. BOX 1434
N4*ST. PAUL*MN*55450*US
AT1*1
AT4*BAGS NOI ACT SUB 3 ITM 171 DEC DEN 4
AT2*2*PLT*G*L*535*130*CTN**18764504*150
SPO*0030-9242460-0556**CT*130*L*535
SPO*0030-9242461-0560**CT*73*L*313
AT1*2
AT4*LIT FIX,NOI,SUB 3 ITM 171 DEC DEN 12
AT2*20*CTN*G*L*92****10981004*70
AT1*3
AT4*GIFTSET ACT SUB 3 ITM 171 DEC DEN 4
AT2*9*CTN*G*L*68****18764504*150
AT1*4
AT4*WALL DECOR,NOI, ITM 171 ACT SUB 7 DEC DEN 12
AT2*4*CTN*G*L*32****05629007*92.5
AT1*5
AT4*LAMP NOI SB 2 ITM 171 DEC DEN 4
AT2*40*CTN*G*L*121****10940003*125
SE*34*320001
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