X12 846 Drop Ship Inventory Inquiry/Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IB
- Inventory Inquiry/Advice (846)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 846
- Inventory Inquiry/Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Inventory Inquiry/Advice
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
BIA00MB2009063012540020090630
Code identifying purpose of transaction set
- 00
- Original
Full
An all item update feed sent daily. - 04
- Change
Partial
An update to items sent between full feeds.
Code indicating the title or contents of a document, report or supporting item
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
Unique number identifying this transaction
Date expressed as CCYYMMDD
- BIA04 identifies the date of the inquiry/advice that is transferred.
Reference Identification
To specify identifying information
Vendor number is a minimum of 4 digits
Sample REF segment:
REFVR12345
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Target.com assigned vendor number
Name
To identify a party by type of organization, name, and code
N1DSVENDOR NAME
Detail
Item Identification
To specify basic item identification data
The manufacturer's style number is required and must appear first if multiple identifiers are sent. It must match value used in item setup, including letter case.
Example:
LIN*SK12345IN987654~
Sample LIN Segment:
LIN*SK123456~
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Optional line number.
Must be sent in sequential order with no missing number if used.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
Manufacturer's style number
Must send value identical to value used in item setup, including letter case.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/UCC 8
- IB
- International Standard Book Number (ISBN)
- IN
- Buyer's Item Number
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
When LIN04 = IN, this will contain the Target.com item number (6 to 8 digits)
When LIN04 = UP, this will contain the UPC (12 digits)
When LIN04 = EO, this value is the 8 digit EAN
When LIN04 = EN, this value is the 13 digit EAN
When LIN04 = IB, this value is the ISBN
When LIN04 = UK, this value is the 14 digit barcode
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/UCC 8
- IB
- International Standard Book Number (ISBN)
- IN
- Buyer's Item Number
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
When LIN06 = IN, this will contain the Target.com item number (6 to 8
digits)
When LIN06 = UP, this will contain the UPC (12 digits)
When LIN06 = EO, this value is the 8 digit EAN
When LIN06 = EN, this value is the 13 digit EAN
When LIN06 = IB, this value is the ISBN
When LIN06 = UK, this value is the 14 digit barcode
Date/Time Reference
To specify pertinent dates and times
DTM12820090703
Pricing Information
To specify pricing information
CTPDICON*12.35
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Destination Quantity
To specify destination and quantity detail
One SDQ segment should be present for every LIN.
Quantities must be reported as numeric values. For example, to report two thousand units the value should appear 2000 not 2,000.
Negative values are not accepted.
Sample SDQ Segment
SDQEA54AVAIL10*******************TTTT
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 54
- Warehouse
Code identifying a party or other code
- SDQ03 is the store number.
AVAIL ( quantity available)
Code identifying a party or other code
ALLOC (quantity allocated)
Code identifying a party or other code
HOLD (quantity on hold)
Code which identifies a specific location
- SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07, SDQ09, SDQ11, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.
- SDQ23 may be used to identify areas within a store, e.g., front room, back room, selling outpost, end aisle display, etc. The value is agreed to by trading partners or industry conventions.
Code which identifies a vendor's specific Warehouse location. A minimum of 4 characters, an EDC is an alpha and/or numeric code.
Alpha characters must be sent in upper case.
If assigned a 3 digit EDC, add a leading zero to meet 4 digit minimum
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Should equal the number of LIN segments
Sample CTT Segment
CTT*2
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 846
GS*IB*1112001111*AABBCC*20230928*0922*2111*X*004010~
ST*846*2111~
BIA*00*MB*345345345*20230928~
REF*VR*789789~
N1*DS*ABC LLC~
LIN*1*SK*AAA-BBB-CCC~
SDQ*EA*54*AVAIL*900*******************POLK~
LIN*2*SK*AAA-BBB-CCC-D~
SDQ*EA*54*AVAIL*0*******************POLK~
LIN*3*SK*AAA-EEE-RRR~
SDQ*EA*54*AVAIL*4200*******************POLK~
LIN*4*SK*AAA-GGG-TTT-L~
SDQ*EA*54*AVAIL*600*******************POLK~
CTT*4~
SE*14*2111~
GE*1*2111~
IEA*1*100001111~
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.