X12 210 Motor Carrier Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
User Note 1: It is HIGHLY recommended that the Transplace Ship
ID (found in the B2_04 in the 204 document) be used in the B3_03 in order to expedite invoice payment.
User Note 2: The B3_03 must not be blank.
Code identifying payment terms for transportation charges
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
User Note 1: Net Amount Due in B3_07 MUST equal the net of all
charges in the L1_04 elements or the invoice will be rejected.
Standard Carrier Alpha Code
User Note 1: The SCAC code in the B3_11 MUST match the the
value provided in the B2_02 in the 204 document.
Currency
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
User Note 1: C3_01 Currency code will be applied to all charges if
not defined for the individual L1_20 segments.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
Code identifying the beginning of the terms period
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
User Note 1:
The N9 is required when the primary reference to match to the load tender is the PRO number. The N9_01 should be "CN" and the N9_02 is the PRO number.
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
User Note 1: It is HIGHLY recommended that the Transplace
Project Code (found in the L11_01 with '11' qualifier in the L11_02 in the 204 document) be used in the N9_02 with '11' in the N9_01 in order to expedite invoice payment.
User Note 2: It is HIGHLY recommended that the Bill Of Lading Number (if available) be used in the N9_02 with 'BM' in the N9_01 in order to expedite invoice payment.
User Note 3: It is HIGHLY recommended that the Pro Number (if available) be used in the N9_02 with 'CN' in the N9_01 in order to expedite invoice payment.
Date/Time
To specify pertinent dates and times
Code specifying type of date
- 10
- Requested Ship Date/Pick-up Date
- 11
- Shipped on This Date
- 86
- Actual Pickup Date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- CN
- Consignee
- SF
- Ship From
- SH
- Shipper
- ST
- Ship To
Free-form name
User Note 1: It is HIGHLY recommended that the customer Bill To
('BT' in N1_01), Ship From ('SH' or 'SF') and Consignee ('CN' or 'ST') informaiton be provided in the N1 loop in order to expedite invoice payment.
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Detail
User Note 1:
Only 1 charge (L1/L0 set combination) is allowed per LX loop.
User Note 2:
Examples are provided at the end of the documentation
Assigned Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Proof of Delivery
To provide proof of delivery
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
User Note 1:
None of the information in the L5 segment will be used to determine
calculations of the charges; this information MUST be detailed in the L0 and L1 segments
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
User Note 1: For LTL carriers, the LTL Class value must be provided either in the L5_03 or the L7_07
Code identifying the commodity coding system used for Commodity Code
- N
- National Motor Freight Classification (NMFC)
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Sequential line number for a lading item
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Code identifying the type of quantity or value on which the rate or item pricing is based
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
User Note 1:
The net of ALL L1_04 charges MUST equal the value in the B3_07
Sequential line number for a lading item
Code qualifying how to extend charges or interpret value
- CT
- Charge or Credit Based on Percentage of Total
- CW
- Per Hundred Weight
- FC
- Flat Charge
- FR
- Flat Rate
- MO
- Per Month
- PF
- Per Cubic Foot
- PM
- Per Mile
- PR
- Per Hour
- PU
- Per Unit
- PV
- Per Vehicle
- QY
- Per Quarter Year
- TR
- Per Trailer (Per Train)
- WK
- Per Week
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Code identifying type of special charge or allowance
Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150
Code (Standard ISO) for country in whose currency the charges are specified
- L120, if used, indicates the currency for all monetary amounts in this L1 segment.
Tariff Reference
To reference details of the tariff used to arrive at applicable rates or charge
Sequential line number for a lading item
Code defining the tariff bureau or tariff publishing agent that governs the rates applied to this shipment
Standard tariff number for the tariff which governs the rates applied to the commodity item(s)
Number used as an extension of the basic tariff number to identify the rates published within specific sections of the tariff
Number assigned in the tariff to specific rate or group of rates that applies to one or more items in the shipment
Number assigned to subsection of a specific tariff item (arbitrary)
Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.
User Note 1: For LTL carriers, the LTL Class value must be
provided either in the L5_03 or the L7_07
Identifier for the tariff supplement which contains the rate used
The (mileage) factor published for rating purposes in the appropriate tariff
A tariff commodity classification that is used, as a means of control, for grouping of commodities in tariff applications
Distance on which the rate for a shipment is based
Free-form text for city name
- In L715 and L716, "City" and "State" are used for rate combination city and state.
Code (Standard State/Province) as defined by appropriate government agency
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Number of units (pieces) of the lading commodity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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