X12 945 Warehouse Shipping Advice
This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SW
- Warehouse Shipping Advice (945)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 945
- Warehouse Shipping Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Warehouse Shipment Identification
To provide identifying numbers, dates, and other basic data for this transaction set
Code specifying the basis used when reporting shipment information
- F
- Full Detail
Identifying number for warehouse shipping order assigned by the depositor
Order Number (Wo502 from 940)
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- W0603 is the actual date on which shipment was made.
Shipped Date
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Identification number assigned to the shipment by the agent (Number does not contain blank or punctuation characters)
Identifying number for Purchase Order assigned by the orderer/purchaser
Client PO Number
Reference number assigned by the sender to relate a transaction set to a master transaction (When associating a group of purchase orders, invoices or other transaction sets, use the master reference (link) number to identify the group and the link sequence number to identify individual transaction sets within the group)
UPS Delivery Number
A two-part number in the form "SSSTTT" where "SSS" is a sequentially assigned number and "TTT" equals the highest sequential number being used within the associated (linked) group (Leading zeros are required for both "SSS" and "TTT")
999999 (if W0607 populated)
Code specifying special transportation handling instructions
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- SF
- Ship From
- SO
- Sold To If Different From Bill To
- ST
- Ship To
- WH
- Warehouse
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
The N3 segment can occur twice where
N301 (1) = Street Address 1
N302 (1) = Street Address 2
N301 (2) = Street Address 3
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
Code specifying type of date
- 04
- Purchase Order Date
- 09
- Process Date
- 10
- Requested Ship Date/Pickup Date
- 11
- Shipped on This Date
- 17
- Estimated Delivery Date
- 37
- Ship Not Before Date
- 38
- Ship Not Later Than Date
- 85
- Date Issued
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- BOL
- Bill of Lading Note
- COD
- Corrected Data
- CRK
- Closing Comment
- GEN
- Entire Transaction Set
- PKG
- Packaging Instructions
- WHI
- Warehouse Instruction
A free-form description to clarify the related data elements and their content
Carrier Details (Warehouse)
To specify details of the transportation equipment and carrier routing details
Code specifying the method or type of transportation for the shipment
- H
- Customer Pickup
- M
- Motor (Common Carrier)
- T
- Best Way (Shippers Option)
Standard Carrier Alpha Code
- W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".
Carrier Code
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Carrier Service Level (if applicable)
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- PU
- Pickup
- TP
- Third Party Pay
Prefix or alphabetic part of an equipment unit's identifying number
- W2706 is required when W2701 equals "R".
Consolidation Information
To transmit freight consolidation information
Identification number assigned to the shipment by the carrier or consolidator
- W2808 is the master bill of lading number, the identification number assigned to a consolidated shipment of orders by the consolidator.
Code identifying the type of allowance or charge
- 504
- Freight
Code indicating method of handling for an allowance or charge
- 06
- Charge to be Paid by Customer
Total dollar amount for the allowance or charge
Detail
Transaction Set Line Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Marks and Numbers Information
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
- MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
- When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.
Code specifying the application or source of Marks and Numbers (87)
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
Warehouse Item Detail
To designate those line items that were shipped
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- Whenever W1201 contains "IS", W1216, W1217, and W1218 refer to the original item ordered.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Numeric value of variance between ordered and shipped quantities
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Line Item Detail - Description
To describe an item in free-form format
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 4B
- Shipment Origin Code
- ACC
- Status
- BV
- Purchase Order Line Item Identifier (Buyer)
- L2
- Location on Product Code
- LI
- Line Item Identifier (Seller's)
- LT
- Lot Number
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Lot Expiration Date when N901="LT"
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Transaction Set Line Number
To reference a line number in a transaction set
- The LX loop conveys serial number data.
Number assigned for differentiation within a transaction set
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Summary
Total Shipment Information (Warehouse)
To provide totals relating to the shipment
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
N1*ST*Trudell Med Marketing*91*S174327
N3*2350 Guenette St
N4*SAINT-LAURENT*QC*H4R 2H2*CA
N1*SO*Trudell Med Marketing*91*B153209
N3*785 Third St
N4*London*ON*N5V 5J7*CA
N1*WH*UPS SUPPLY CHAIN SOLUTIONS*54*2037
N3*11811 Landon Dr
N4*Mira Loma*CA*91752*US
G62*10*20160202
G62*11*20160203
G62*09*20160202
NTE*COD*5161.50
NTE*GEN*CARRIER#
NTE*GEN*FREIGHT TERMS: COLLECT
W27*M*PU*Ground COLLECT*CC
W28*C*******203702256128
G72*504*06******123
LX*1
MAN*CP*353546185*0.1
MAN*CP*353546185*0.1
MAN*S*TOTAL SHIPPING COST*0.2
W12*CC*1700*1700*0*EA**VN*B9438*3178934********PJ*20210101
G69*8" Smallbore Ext Set w/Clave Clamp
N9*LI*11
W12*CC*300*300*0*EA**VN*B9438*3169646********PJ*20201201
G69*8" Smallbore Ext Set w/Clave Clamp
N9*LI*11
W12*CC*200*200*0*EA**VN*B9857*3180520
G69*19" EXT SET W/FLOW CONTROLLER CLAVE
N9*LI*12
W12*CC*100*100*0*EA**VN*B9857*3165696
G69*19" EXT SET W/FLOW CONTROLLER CLAVE
N9*LI*12
W12*CC*3500*3500*0*EA**VN*CH6007*3173384********PJ*20201201
G69*Male/Female Dead End Cap
N9*LI*16
W12*CC*200*200*0*EA**VN*B4154*3179918********PJ*20210101
G69*3 Gang 3-Way Stopcocks w/Rotating
N9*LI*32
W12*CC*150*150*0*EA**VN*B4154*3165930********PJ*20201201
G69*3 Gang 3-Way Stopcocks w/Rotating
N9*LI*32
W12*CC*600*600*0*EA**VN*CH3034*3158473********PJ*20210101
G69*5" (13 CM) APPX 1.5 ML BAG SPIKE AD
N9*LI*35
W03*6750*5889*LB
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