X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
The B2-02 element must be returned on the 214 Shipment Status in element B10-03
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
The B2-04 element must be returned on the 214 Shipment Status in element B10-02.
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
Set Purpose
To allow for positive identification of transaction set purpose
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
The “11” – Account Number must be returned on the 214.
The “CN” qualifier will only be sent on 204 BOL transactions
The “RN” qualifier is optional. This value is needed for Invoicing.
- 11
- Account Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- RN
- Run Number
- SN
- Seal Number
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Making use of 9 digit zip
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- CA
- Carrier
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Making use of 9 digit zip
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Making use of 9 digit zip
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code identifying equipment type
- 0001
- LTL
- 17
- 53’ Over the Road
- 0017
- 53’ Over the Road
- 0019
- 57’ Over the Road
- 0020
- 53’ Plated Over the Road
- 0040
- 40’ Intermodal
- 0048
- 48’ Intermodal
- 0049
- Exports PR
- 0053
- 53’ Intermodal – COFC/TOFC
- 0055
- Exports HI
- 0060
- 60’ Box Car
- 0070
- LTL/SMP
- 0080
- Celaya to Apodaca Shuttle
- 0085
- 53’ Cleveland-Cleveland Shuttle
- 0086
- 86’ Box Car
- 0091
- 53’ 3-High Intermodal
- 0092
- 53’ 3-High Over the Road
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
The S5-01 element must be returned in element L11-01 of the 214 Shipment Status with qualifier ‘QN’
Numeric value of weight
If used, the Weight is the total weight at the stop
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
A free-form description to clarify the related data elements and their content
- S509 is the stop reason description.
Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 2I
- Tracking Number
- 4G
- Provincial Tax Identification
- AO
- Appointment Number
- DK
- Dock Number
- QN
- Stop Sequence Number
- SI
- Shipper's Identifying Number for Shipment (SID)
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 37
- Ship Not Before Date
- 38
- Ship Not Later Than Date
- 69
- Scheduled Pick-Up Date
- 83
- Equipment Furnished Date
Code specifying the reported time
- I
- Earliest Requested Pick Up Time
- K
- Latest Requested Pick Up Time
- U
- Scheduled Pick Up Time
- X
- Scheduled Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
"Transportation System Entity ID
This code will be required on inbound EDI 214 files"
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Telephone/fax/email
Order Identification Detail
To specify order identification detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
Identifying number for Purchase Order assigned by the orderer/purchaser
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
The S5-01 element must be returned in element L11-01 of the 214 Shipment Status with qualifier ‘QN’
Code specifying the reason for the stop
- CU
- Complete Unload
- PU
- Part Unload
Numeric value of weight
If used, the Weight is the total weight at the stop
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
A free-form description to clarify the related data elements and their content
- S509 is the stop reason description.
Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 2I
- Tracking Number
- 4G
- Provincial Tax Identification
- AO
- Appointment Number
- DK
- Dock Number
- QN
- Stop Sequence Number
- SI
- Shipper's Identifying Number for Shipment (SID)
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 53
- Deliver Not Before Date
- 54
- Deliver No Later Than Date
- 70
- Scheduled Delivery Date
- 83
- Equipment Furnished Date
Code specifying the reported time
- G
- Earliest Requested Deliver Time
- L
- Latest Requested Delivery Time
- X
- Scheduled Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
"Transportation System Entity ID
This code will be required on inbound EDI 214 files"
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Telephone/fax/email
Order Identification Detail
To specify order identification detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
Identifying number for Purchase Order assigned by the orderer/purchaser
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Numeric value of weight
Penske Logistics Note: Sum of all S503 elements in transaction set.
Code qualifying how to extend charges or interpret value
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Monetary assigned value expressed in the standard monetary denomination for the currency specified
Code qualifying how to extend charges or interpret value
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
BOL FILE
B2**SCAC**9999999**PP*L~
B2A*00*BL~
L11*WHRLLP-CT*11~
L11*0009999999*RN~
L11*PRO NBR*CN~
N1*BT*WHIRLPOOL CORPORATION*93*WHRLLP~
N3*C/O CASS INFORMATION SYSTEMS*P.O. BOX 17601~
N4*ST. LOUIS*MO*63178-7601*USA~
G61*IC*PHIL DIRT*TE*877 467-3675~
N1*SH*WHRLLP-CT~
N7**2468********************17~
S5*1*CL*16426.8*L*135*PC*95*E~
L11*24823658*SI~
L11*1*QN~
L11*1234*AO~
G62*37*20100418*I*1300~
G62*38*20100418*K*1400~
AT8*G*L*16426.8*35*100*E*95~
NTE*BOL*CALL 9063415536 24 HRS BEFORE DELIVERY~
N1*SF*Whirlpool Fort Worth RDC^93^R456~
N3*EVERMAN PARKWAY~
N4*FORT WORTH*TX*76140*USA~
OID*SD9876543*PONBR123~
S5*2*CU*16426.8*L*135*PC*95*E~
L11*24823659*2I~
L11*2*QN~
G62*54*20100419*L*1700~
AT8*G*L*16426.8*35*100*E*95~
NTE*BOL*CALL 9063415536 24 HRS BEFORE DELIVERY~
N1*ST* Denver RDC 457*93*WHRR457~
N3*20900 EAST 36TH DRIVE~
N4* AURORA*CO*80011~
OID*SD9876543*PONBR123~
L3*16426.8*G***166886****95*E*135*L~
SE*36*7300001~
Load Tender from Penske to Carrier
B2**SCAC**LOADNBR**PP*L~
B2A*00*LT~
L11*WHRLLP-CT*11~
L11*SAPSHIPMENT#*RN~
G62*64*20090316*1*1102~
NTE*CAH*334.6~
NTE*CBH*USD~
N1*SH*WHRLLP-CT~
S5*1*LD*382*L*2*SK*1.6*E~
L11*7557142*2I~
L11*1*QN~
G62*69*20090316*U*0817~
AT8*G*L*382*0*2*E*1.6~
N1*SF*Perris RDC*93*R461~
N3*3722 REDLANDS AVE~
N4*PERRIS*CA*92570*USA~
OID*SD231861933*111111~
OID*SD231861933*222222~
S5*2*CU*382*L*2*SK*1.6*E~
L11*7557143*2I~
L11*2*QN~
G62*70*20090317*X*2315~
AT8*G*L*382*0*2*E*1.6~
N1*ST*MESA DISCOUNT*93*WHR653504~
N3*444 W MAIN STREET~
N4*MESA*AZ*85201~
OID*SD231861933*111111~
OID*SD231861933*222222~
L3*382*G***6210****1.6*E*0*L~
SE*30*370001~
LT FILE
B2**SCAC**9999999**PP*L~
B2A*00*LT~
L11*WHRLLP-CT*11~
L11*0009999999*RN~
G62*64*20100416*1*0727~
N1*BT*WHIRLPOOL CORPORATION*93*WHRLLP~
N3*C/O CASS INFORMATION SYSTEMS*P.O. BOX 17601~
N4*ST. LOUIS*MO*63178-7601*USA~
G61*IC*PHIL DIRT*TE*877 467-3675~
N1*SH*WHRLLP-CT~
N7**2468********************17~
S5*1*CL*16426.8*L*135*PC*95*E~
L11*24823658*SI~
L11*1*QN~
L11*1234*AO~
G62*69*20100418*U*1300~
G62*83*20100418*X*1100~
AT8*G*L*16426.8*35*100*E*95~
NTE*BOL*Notes:~
N1*SF*Whirlpool Fort Worth RDC*93*R456~
N3*EVERMAN PARKWAY~
N4*FORT WORTH*TX*76140*USA~
OID*SD9876543*PONBR123~
S5*2*CU*16426.8*L*135*PC*95*E~
L11*24823659*2I~
L11*2*QN~
G62*70*20100419*X*0300~
AT8*G*L*16426.8*35*100*E*95~
NTE*BOL*Notes:~
N1*ST*Denver RDC 457*93*WHRR457~
N3*20900 EAST 36TH DRIVE~
N4*AURORA*CO*80011~
OID*SD9876543*PONBR123~
L3*16426.8*G***166886****95*E*135*L~
SE*36*7280001~
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