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Motor Carrier Load Tender
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X12 204 Motor Carrier Load Tender

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    B2
    020
    Beginning Segment for Shipment Information Transaction
    Max use 1
    Required
    B2A
    030
    Set Purpose
    Max use 1
    Required
    L11
    080
    Business Instructions and Reference Number
    Max use 50
    Required
    G62
    090
    Date/Time
    Max use 1
    Optional
    NTE
    130
    Note/Special Instruction
    Max use 5
    Optional
    Bill-to-Party
    detail
    Loading Stop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    SM
    Motor Carrier Load Tender (204)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    204
    Motor Carrier Load Tender
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B2
    020

    Beginning Segment for Shipment Information Transaction

    RequiredMax use 1

    To transmit basic data relating to shipment information

    Example
    B2-02
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
    • B202 is mandatory for transaction set 204.
    Usage notes

    The B2-02 element must be returned on the 214 Shipment Status in element B10-03

    B2-04
    145
    Shipment Identification Number
    Required
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    Usage notes

    The B2-04 element must be returned on the 214 Shipment Status in element B10-02.

    B2-06
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    CC
    Collect
    PP
    Prepaid (by Seller)
    B2-07
    147
    Shipment Qualifier
    Optional
    Min 1Max 1

    Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

    B2A
    030

    Set Purpose

    RequiredMax use 1

    To allow for positive identification of transaction set purpose

    Example
    B2A-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    01
    Cancellation
    05
    Replace
    B2A-02
    346
    Application Type
    Optional

    Code identifying an application

    BL
    Bill of Lading
    LT
    Load Tender - Truckload (TL) Carrier Only
    L11
    080

    Business Instructions and Reference Number

    RequiredMax use 50

    To specify instructions in this business relationship or a reference number

    Example
    L11-01
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    Usage notes

    The “11” – Account Number must be returned on the 214.
    The “CN” qualifier will only be sent on 204 BOL transactions
    The “RN” qualifier is optional. This value is needed for Invoicing.

    11
    Account Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    RN
    Run Number
    SN
    Seal Number
    G62
    090

    Date/Time

    OptionalMax use 1

    To specify pertinent dates and times

    • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    64
    Must Respond By
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    1
    Must Respond By
    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    NTE
    130

    Note/Special Instruction

    OptionalMax use 5

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional
    Min 3Max 3

    Code identifying the functional area or purpose for which the note applies

    NTE-02
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0100 Bill-to-Party
    OptionalMax 5
    Variants (all may be used)
    0100Carrier0100Shipper
    N1
    140

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    93
    Code assigned by the organization originating the transaction set
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    160

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    170

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    Usage notes

    Making use of 9 digit zip

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    G61
    190

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    0100 Carrier
    OptionalMax 5
    Variants (all may be used)
    0100Bill-to-Party0100Shipper
    N1
    140

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CA
    Carrier
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    93
    Code assigned by the organization originating the transaction set
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    160

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    170

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    Usage notes

    Making use of 9 digit zip

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    G61
    190

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    0100 Shipper
    OptionalMax 5
    Variants (all may be used)
    0100Bill-to-Party0100Carrier
    N1
    140

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SH
    Shipper
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    93
    Code assigned by the organization originating the transaction set
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    160

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    170

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    Usage notes

    Making use of 9 digit zip

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    G61
    190

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    0200 Loop
    OptionalMax 10
    N7
    200

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Example
    N7-02
    207
    Equipment Number
    Required
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    N7-22
    24
    Equipment Type
    Required

    Code identifying equipment type

    0001
    LTL
    17
    53’ Over the Road
    0017
    53’ Over the Road
    0019
    57’ Over the Road
    0020
    53’ Plated Over the Road
    0040
    40’ Intermodal
    0048
    48’ Intermodal
    0049
    Exports PR
    0053
    53’ Intermodal – COFC/TOFC
    0055
    Exports HI
    0060
    60’ Box Car
    0070
    LTL/SMP
    0080
    Celaya to Apodaca Shuttle
    0085
    53’ Cleveland-Cleveland Shuttle
    0086
    86’ Box Car
    0091
    53’ 3-High Intermodal
    0092
    53’ 3-High Over the Road

    Detail

    0300 Loading Stop
    RequiredMax 999
    Variants (all may be used)
    0300Unloading Stop
    S5
    010

    Stop Off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    Example
    If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
    If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
    If either Volume (S5-07) or Volume Unit Qualifier (S5-08) is present, then the other is required
    S5-01
    165
    Stop Sequence Number
    Required
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    Usage notes

    The S5-01 element must be returned in element L11-01 of the 214 Shipment Status with qualifier ‘QN’

    S5-02
    163
    Stop Reason Code
    Required

    Code specifying the reason for the stop

    CL
    Complete
    LD
    Load
    PL
    Part Load
    S5-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    Usage notes

    If used, the Weight is the total weight at the stop

    S5-04
    188
    Weight Unit Code
    Optional
    Min 1Max 1

    Code specifying the weight unit

    S5-05
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    S5-06
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    S5-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    S5-08
    184
    Volume Unit Qualifier
    Optional
    Min 1Max 1

    Code identifying the volume unit

    S5-09
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    • S509 is the stop reason description.
    S5-10
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    L11
    020

    Business Instructions and Reference Number

    RequiredMax use 50

    To specify instructions in this business relationship or a reference number

    Example
    L11-01
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    2I
    Tracking Number
    4G
    Provincial Tax Identification
    AO
    Appointment Number
    DK
    Dock Number
    QN
    Stop Sequence Number
    SI
    Shipper's Identifying Number for Shipment (SID)
    G62
    030

    Date/Time

    RequiredMax use 2

    To specify pertinent dates and times

    • Use G62 segment either in loop 0300 or loop 0350, but not both.
    Example
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    37
    Ship Not Before Date
    38
    Ship Not Later Than Date
    69
    Scheduled Pick-Up Date
    83
    Equipment Furnished Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    I
    Earliest Requested Pick Up Time
    K
    Latest Requested Pick Up Time
    U
    Scheduled Pick Up Time
    X
    Scheduled Delivery Time
    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    AT8
    040

    Shipment Weight, Packaging and Quantity Data

    OptionalMax use 1

    To specify shipment details in terms of weight, and quantity of handling units

    • Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
    Example
    If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
    AT8-01
    187
    Weight Qualifier
    Required

    Code defining the type of weight

    G
    Gross Weight
    N
    Actual Net Weight
    AT8-02
    188
    Weight Unit Code
    Required

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    AT8-03
    81
    Weight
    Required
    Min 1Max 10

    Numeric value of weight

    AT8-04
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
    AT8-05
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
    AT8-06
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    X
    Cubic Meters
    AT8-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    NTE
    065

    Note/Special Instruction

    OptionalMax use 20

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    BOL
    Bill of Lading Note
    ZZZ
    Mutually Defined
    NTE-02
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0310 Loop
    RequiredMax 1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    93
    Code assigned by the organization originating the transaction set
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    "Transportation System Entity ID
    This code will be required on inbound EDI 214 files"

    N3
    090

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    G61
    120

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Usage notes

    Telephone/fax/email

    0350 Loop
    OptionalMax 999
    OID
    150

    Order Identification Detail

    RequiredMax use 1

    To specify order identification detail

    • Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
    Example
    At least one of Reference Identification (OID-01) or Purchase Order Number (OID-02) is required
    OID-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • OID01 is the seller's order identification number.
    OID-02
    324
    Purchase Order Number
    Optional
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    0300 Unloading Stop
    RequiredMax 999
    Variants (all may be used)
    0300Loading Stop
    S5
    010

    Stop Off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    Example
    If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
    If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
    If either Volume (S5-07) or Volume Unit Qualifier (S5-08) is present, then the other is required
    S5-01
    165
    Stop Sequence Number
    Required
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    Usage notes

    The S5-01 element must be returned in element L11-01 of the 214 Shipment Status with qualifier ‘QN’

    S5-02
    163
    Stop Reason Code
    Required

    Code specifying the reason for the stop

    CU
    Complete Unload
    PU
    Part Unload
    S5-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    Usage notes

    If used, the Weight is the total weight at the stop

    S5-04
    188
    Weight Unit Code
    Optional
    Min 1Max 1

    Code specifying the weight unit

    S5-05
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    S5-06
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    S5-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    S5-08
    184
    Volume Unit Qualifier
    Optional
    Min 1Max 1

    Code identifying the volume unit

    S5-09
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    • S509 is the stop reason description.
    S5-10
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    L11
    020

    Business Instructions and Reference Number

    RequiredMax use 50

    To specify instructions in this business relationship or a reference number

    Example
    L11-01
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    2I
    Tracking Number
    4G
    Provincial Tax Identification
    AO
    Appointment Number
    DK
    Dock Number
    QN
    Stop Sequence Number
    SI
    Shipper's Identifying Number for Shipment (SID)
    G62
    030

    Date/Time

    RequiredMax use 2

    To specify pertinent dates and times

    • Use G62 segment either in loop 0300 or loop 0350, but not both.
    Example
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    53
    Deliver Not Before Date
    54
    Deliver No Later Than Date
    70
    Scheduled Delivery Date
    83
    Equipment Furnished Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    G
    Earliest Requested Deliver Time
    L
    Latest Requested Delivery Time
    X
    Scheduled Delivery Time
    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    AT8
    040

    Shipment Weight, Packaging and Quantity Data

    OptionalMax use 1

    To specify shipment details in terms of weight, and quantity of handling units

    • Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
    Example
    If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
    AT8-01
    187
    Weight Qualifier
    Required

    Code defining the type of weight

    G
    Gross Weight
    N
    Actual Net Weight
    AT8-02
    188
    Weight Unit Code
    Required

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    AT8-03
    81
    Weight
    Required
    Min 1Max 10

    Numeric value of weight

    AT8-04
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
    AT8-05
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
    AT8-06
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    X
    Cubic Meters
    AT8-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    NTE
    065

    Note/Special Instruction

    OptionalMax use 20

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    BOL
    Bill of Lading Note
    ZZZ
    Mutually Defined
    NTE-02
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0310 Loop
    RequiredMax 1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    93
    Code assigned by the organization originating the transaction set
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    "Transportation System Entity ID
    This code will be required on inbound EDI 214 files"

    N3
    090

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    G61
    120

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Usage notes

    Telephone/fax/email

    0350 Loop
    OptionalMax 999
    OID
    150

    Order Identification Detail

    RequiredMax use 1

    To specify order identification detail

    • Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
    Example
    At least one of Reference Identification (OID-01) or Purchase Order Number (OID-02) is required
    OID-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • OID01 is the seller's order identification number.
    OID-02
    324
    Purchase Order Number
    Optional
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Summary

    L3
    010

    Total Weight and Charges

    RequiredMax use 1

    To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

    Example
    If either Volume (L3-09) or Volume Unit Qualifier (L3-10) is present, then the other is required
    If either Freight Rate (L3-03) or Rate/Value Qualifier (L3-04) is present, then the other is required
    If either Declared Value (L3-14) or Rate/Value Qualifier (L3-15) is present, then the other is required
    L3-01
    81
    Weight
    Required
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Penske Logistics Note: Sum of all S503 elements in transaction set.

    L3-02
    187
    Weight Qualifier
    Required

    Code defining the type of weight

    G
    Gross Weight
    N
    Actual Net Weight
    L3-03
    60
    Freight Rate
    Optional
    Min 1Max 9

    Rate that applies to the specific commodity

    L3-04
    122
    Rate/Value Qualifier
    Optional
    Min 2Max 2

    Code qualifying how to extend charges or interpret value

    L3-05
    58
    Charge
    Required
    Min 1Max 12

    For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

    • L305 is the total charges.
    L3-06
    191
    Advances
    Optional
    Min 1Max 9

    Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified

    L3-09
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    L3-10
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    X
    Cubic Meters
    L3-11
    80
    Lading Quantity
    Required
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    L3-12
    188
    Weight Unit Code
    Required

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    L3-14
    74
    Declared Value
    Optional
    Min 2Max 12

    Monetary assigned value expressed in the standard monetary denomination for the currency specified

    L3-15
    122
    Rate/Value Qualifier
    Optional
    Min 2Max 2

    Code qualifying how to extend charges or interpret value

    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    BOL FILE

    ST*204*7300001~
    B2**SCAC**9999999**PP*L~
    B2A*00*BL~
    L11*WHRLLP-CT*11~
    L11*0009999999*RN~
    L11*PRO NBR*CN~
    N1*BT*WHIRLPOOL CORPORATION*93*WHRLLP~
    N3*C/O CASS INFORMATION SYSTEMS*P.O. BOX 17601~
    N4*ST. LOUIS*MO*63178-7601*USA~
    G61*IC*PHIL DIRT*TE*877 467-3675~
    N1*SH*WHRLLP-CT~
    N7**2468********************17~
    S5*1*CL*16426.8*L*135*PC*95*E~
    L11*24823658*SI~
    L11*1*QN~
    L11*1234*AO~
    G62*37*20100418*I*1300~
    G62*38*20100418*K*1400~
    AT8*G*L*16426.8*35*100*E*95~
    NTE*BOL*CALL 9063415536 24 HRS BEFORE DELIVERY~
    N1*SF*Whirlpool Fort Worth RDC^93^R456~
    N3*EVERMAN PARKWAY~
    N4*FORT WORTH*TX*76140*USA~
    OID*SD9876543*PONBR123~
    S5*2*CU*16426.8*L*135*PC*95*E~
    L11*24823659*2I~
    L11*2*QN~
    G62*54*20100419*L*1700~
    AT8*G*L*16426.8*35*100*E*95~
    NTE*BOL*CALL 9063415536 24 HRS BEFORE DELIVERY~
    N1*ST* Denver RDC 457*93*WHRR457~
    N3*20900 EAST 36TH DRIVE~
    N4* AURORA*CO*80011~
    OID*SD9876543*PONBR123~
    L3*16426.8*G***166886****95*E*135*L~
    SE*36*7300001~

    Load Tender from Penske to Carrier

    ST*204*370001~
    B2**SCAC**LOADNBR**PP*L~
    B2A*00*LT~
    L11*WHRLLP-CT*11~
    L11*SAPSHIPMENT#*RN~
    G62*64*20090316*1*1102~
    NTE*CAH*334.6~
    NTE*CBH*USD~
    N1*SH*WHRLLP-CT~
    S5*1*LD*382*L*2*SK*1.6*E~
    L11*7557142*2I~
    L11*1*QN~
    G62*69*20090316*U*0817~
    AT8*G*L*382*0*2*E*1.6~
    N1*SF*Perris RDC*93*R461~
    N3*3722 REDLANDS AVE~
    N4*PERRIS*CA*92570*USA~
    OID*SD231861933*111111~
    OID*SD231861933*222222~
    S5*2*CU*382*L*2*SK*1.6*E~
    L11*7557143*2I~
    L11*2*QN~
    G62*70*20090317*X*2315~
    AT8*G*L*382*0*2*E*1.6~
    N1*ST*MESA DISCOUNT*93*WHR653504~
    N3*444 W MAIN STREET~
    N4*MESA*AZ*85201~
    OID*SD231861933*111111~
    OID*SD231861933*222222~
    L3*382*G***6210****1.6*E*0*L~
    SE*30*370001~

    LT FILE

    ST*204*7280001~
    B2**SCAC**9999999**PP*L~
    B2A*00*LT~
    L11*WHRLLP-CT*11~
    L11*0009999999*RN~
    G62*64*20100416*1*0727~
    N1*BT*WHIRLPOOL CORPORATION*93*WHRLLP~
    N3*C/O CASS INFORMATION SYSTEMS*P.O. BOX 17601~
    N4*ST. LOUIS*MO*63178-7601*USA~
    G61*IC*PHIL DIRT*TE*877 467-3675~
    N1*SH*WHRLLP-CT~
    N7**2468********************17~
    S5*1*CL*16426.8*L*135*PC*95*E~
    L11*24823658*SI~
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    AT8*G*L*16426.8*35*100*E*95~
    NTE*BOL*Notes:~
    N1*SF*Whirlpool Fort Worth RDC*93*R456~
    N3*EVERMAN PARKWAY~
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    OID*SD9876543*PONBR123~
    S5*2*CU*16426.8*L*135*PC*95*E~
    L11*24823659*2I~
    L11*2*QN~
    G62*70*20100419*X*0300~
    AT8*G*L*16426.8*35*100*E*95~
    NTE*BOL*Notes:~
    N1*ST*Denver RDC 457*93*WHRR457~
    N3*20900 EAST 36TH DRIVE~
    N4*AURORA*CO*80011~
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    SE*36*7280001~

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