X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

Sample Data:
BEG00SA*EZAGYQ7654321**20110730

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• BK: Blanket Order (Quantity Firm)
• RL: Release or Delivery Order
• SA: Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

External Information: This field will contain the Zappos PO number for this order.

This PO number can contain up to twenty-two (22) alpha and numeric characters. The entire alpha numeric PO number is required to be in
scannable and human-readable format on the GS1-128 shipping label.

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

Usage notes

External Information: This field will be the PO date.

050 Heading > REF

REF Vendor ID Number

Required · Max use >1

To specify identifying information

Usage notes

Sample Data:
REFVR4321

Variants (all may be used)

REFProduct Type

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Vendor ID Number - used to uniquely identify individual brands in the Zappos system. This number is assigned by Zappos.

050 Heading > REF

REF Product Type

Required · Max use >1

To specify identifying information

Usage notes

Sample Data:
REFPRTAP

Variants (all may be used)

REF Vendor ID Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• PRT: Product Type

REF-02 · 127 · Reference Identification · Required · String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

This is a Zappos provided value that uniquely identifies each Product Type as defined by Zappos.

The Product Type is used of reference on the Shipping Label. An optional, corresponding REF*PRT segment can be used on the 856 Advanced Shipment Notice by suppliers need to source information from the shipment notice to the shipping label.

• AC: Accessories
• AP: Apparel
• BE: Beauty
• BL: Bags or Luggage
• BS: Baby Shop
• CL: Clothing
• EL: Electronics
• EY: Eyewear
• FW: Footwear
• HA: Hats
• HO: Hosiery
• HW: Housewares
• JE: Jewerly
• PC: Personal Care
• PG: Pet Gear

SAC Loop Optional Max >1

120 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Discounts are taken off the line item price.

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• C310: Discount
• D500: Handling

SAC-05 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Optional · Identifier (ID)

Code indicating on what basis allowance or charge percent is calculated

• 1: Item List Cost
• 2: Item Net Cost
• 3: Discount/Gross
• 4: Discount/Net
• 5: Base Price per Unit
• 6: Base Price Amount

SAC-07 · 332 · Percent · Optional · Decimal number (R) · Min 1 Max 6

Percent expressed as a percent

SAC-08 · 118 · Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate expressed in the standard monetary denomination for the currency specified

• SAC08 is the allowance or charge rate per unit.

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

SAC-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
• SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
• In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.

SAC-13 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.

SAC-15 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

To specify terms of sale

Usage notes

Sample Data::
ITD14360NET

ITD-01 · 336 · Terms Type Code · Optional · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 14: Previously agreed upon

ITD-02 · 333 · Terms Basis Date Code · Optional · Identifier (ID)

Code identifying the beginning of the terms period

• 3: Invoice Date

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-12 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

150 Heading > DTM

DTM Cancel After

Required · Max use 10

To specify pertinent dates and times

Usage notes

Segment Use:
The latest date that Zappos expects the shipment to be delivered to the Zappos fulfillment center listed on the purchase order.

Sample Data:
DTM00120111025

Variants (all may be used)

DTMRequested Ship

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 001: Cancel After

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

150 Heading > DTM

DTM Requested Ship

Required · Max use 10

To specify pertinent dates and times

Usage notes

Segment Use:
The earliest date that Zappos expects the shipment to be delivered to the Zappos fulfillment center listed on the purchase order.

Sample Data:
DTM01020110916

Variants (all may be used)

DTMCancel After

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 010: Requested Ship

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

N1 Loop Required Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

Sample Data::
N1STZAPPOS.com LLC.920001

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

External Information: This field will be a code that represents the ship to location.

When N104 is 0001:
Zappos.com LLC
c/o Amazon.com KYDC LLC
376 Zappos.com Blvd
FTZ 029, Site 6
Shepherdsville, KY 40165 USA
.
When N104 is 0003:
Zappos.com LLC
c/o Amazon.com INDC LLC
900 Patrol Rd
Jeffersonville, IN 47130 USA
.
When N104 is 0006:
Zappos.com LLC
c/o Amazon.com INDC LLC
715 Airtech Parkway
Plainfield, IN 46168 USA
.
When N104 is 0008:
Zappos.com LLC
c/o Amazon.com INDC LLC
24208 San Michele Road
Moreno Valley, CA 92551 USA

When N104 is 0009:
Zappos.com LLC
c/o Amazon.com CADC LLC
24208 San Michele Road
Moreno Valley, CA 92551 USA
.
When N104 is 0011:
Zappos.com LLC
c/o Amazon.com KYDC LLC
100 West Thomas P Echols Ln Ste 3
Shepherdsville, KY 40165 USA
.
When N104 is 0012:
Zappos.com LLC
Amazon Photo Studio
35 Kent Avenue
Brooklyn, NY 11249 USA
.
When N104 is 0015:
Zappos.com LLC
c/o ZAP2
9101 Minor Lane
Louisville, KY 40219 USA
.
When N104 is 0017:
Zappos.com LLC
c/o Amazon.com Services INC
1050 South Columbia Avenue
Campbellsville, KY 42718 USA
.
When N104 is 0018:
Zappos KY Photo Studio
c/o Zappos.com Studio
12415 Old Lagrange Rd
Louisville, KY 40245 USA
.
When N104 is 0022:
Zappos.com LLC
c/o Amazon.com PADC LL
650 Boulder Drive
Breinigsville, PA 18031
.
When N104 is 0023:
Zappos.com LLC
c/o Amazon.com CADC LL
1910 E Central Avenue
San Bernardino, CA 92408 USA
.
When N104 is 0024:
Zappos.com LLC
c/o Amazon.com PADC LL
705 Boulder Drive
Breinigsville, PA 18031 USA

When N104 is 0025:
Zappos.com LLC
c/o Amazon.com AZDC LL
6835 West Buckeye Road
.
When N104 is 0028:
Zappos.com LLC
c/o Amazon.com TXDC LLC
944 West Sandy Lake Rd
Coppell, TX 75019 USA
.
When N104 is 0030:
Zappos.com LLC
c/o Amazon.com MDDC LLC
600 Principio Parkway West
North East, MD 21901 USA
.
When N104 is 0031:
Zappos.com LLC
c/o Amazon.com Services, INC
280 Bridgeport Parkway
Moreland, GA 30259 USA
Phoenix, AZ 85043 USA
.
When N104 is 0032:
Zappos.com LLC
c/o Amazon.com Services, INC
10501 Cold Storage Road
Jacksonville, FL 32218 USA
.
When N104 is 0033:
Zappos.com LLC
c/o Amazon.com Services, INC
1555 North Chrisman Road
Tracey, CA 95304 USA
.
When N104 is 0035:
Zappos.com LLC
c/o Amazon.com Services, INC
1851 NE Loop 820
Fort Worth, TX 76131 USA
.
When N104 is 0037:
Zappos.com LLC
c/o Amazon.com Services INC
3501 120th Avenue
Kenosha, WI 53144 USA

320 Heading > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

Usage notes

Sample Data:
N2*C/O AMAZON.COM KYDC LLC

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

330 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

Usage notes

Sample Data:
N3376 ZAPPOS.COM BLVD
N3FTZ 029, SITE 6

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use >1

To specify the geographic place of the named party

Usage notes

Sample Data:
N4SHEPHERDSVILLEKY40165US

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

ITEMS MUST BE SHIPPED AS ORDERED...NO ITEM SUBSTITUTIONS ALLOWED.

Sample Data:
PO116EA18.90WEPIZZZ-49876543VA7607VEWHITEIZSMALLUP*801234567891

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

Usage notes

External Information: This field will be the quantity of this item ordered.

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• WE: Wholesale Price per Each

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• PI: Purchaser's Item Code

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VA: Vendor's Style Number

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VE: Vendor Color

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IZ: Buyer's Size Code

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

Either “UP” or “EN” product will be sent, and must be returned on
returning documents.

• EN: European Article Number (EAN) (2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

PO1-15 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

PID Buyer's Item Size Description Required Max >1

Variants (all may be used)

Product

050 Detail > PO1 Loop > Buyer's Item Size Description > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

Sample Data::
PIDF91***DEFAULT

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-02 · 750 · Product/Process Characteristic Code · Required · Identifier (ID)

Code identifying the general class of a product or process characteristic

• 91: Buyer's Item Size Description

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

PID Product Optional Max >1

Variants (all may be used)

Buyer's Item Size Description

050 Detail > PO1 Loop > Product > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

Sample Data::
PIDF91***DEFAULT

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-02 · 750 · Product/Process Characteristic Code · Required · Identifier (ID)

Code identifying the general class of a product or process characteristic

• 08: Product

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

Sample Data:
CTT*91

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender