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EDI 214 Motor Carrier Shipment Status Message

Functional Group QM

X12I Transportation Subcommittee

This standard provides the format and establishes the data contents of the Motor Carrier Shipment Status Message Transaction Set within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used by a motor carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, and identifying numbers.

What is an EDI 214?

An EDI 214 Shipment Status Message communicates the current progress of a given shipment or group of shipments from a carrier to a third-party. It contains information about the shipment's current location (MS1 segment), current status (AT7 segment) and tracking number (B10 segment).

How is an EDI 214 used?

For example, Carrier A sends Vendor B EDI 214 Shipment Status Messages every time the shipment is scanned at a new facility en route to the final destination. This allows Vendor B to update their customer on the delivery status of their order.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B10 · Beginning Segment for Shipment Status Message · Max 1 · Mandatory

   To transmit identifying numbers and other basic data relating to the transaction set.

3. 030 · N9 · Reference Number · Max 20 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

4. 040 · K1 · Remarks · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction.

5. N1 Loop Optional Repeat 10

   1. 050 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 060 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 070 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 080 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 090 · G61 · Contact · Max 1 · Optional

      To identify a person or office to whom communications should be directed

   6. 100 · G62 · Date/Time · Max 1 · Optional

      To specify pertinent dates and times

   7. 110 · N9 · Reference Number · Max 10 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

6. 120 · R3 · Route Information - Motor · Max 12 · Optional

   To specify carrier and routing sequences and details.

7. LX Loop Optional Repeat 20

   1. 130 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

   2. 140 · Q5 · Status Details · Max 10 · Optional

      To specify the status of the shipment in terms of dates, time, reference numbers, and location

   3. 150 · N9 · Reference Number · Max 10 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   4. 160 · Q7 · Lading Exception Code · Max 10 · Optional

      To specify the status of the shipment in terms of lading exception information.

   5. 170 · K1 · Remarks · Max 10 · Optional

      To transmit information in a free-form format, if necessary, for comment or special instruction.

   6. 180 · H3 · Special Handling Instructions · Max 10 · Optional

      To specify special handling instructions in coded or free-form format

   7. 190 · G86 · Signature · Max 1 · Optional

      To transmit an electronic identity.

   8. 200 · Q6 · Shipment Details · Max 1 · Optional

      To specify the total shipment in terms of weight, lading quantity, amount due and service information.

8. 210 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).