214 Transportation Carrier Shipment Status Message

Functional Group QM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message Transaction Set (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

What is an EDI 214?

An EDI 214 Shipment Status Message communicates the current progress of a given shipment or group of shipments from a carrier to a third-party. It contains information about the shipment's current location (MS4 segment), current status (AT7 segment) and tracking number (B10 segment).

How is an EDI 214 used?

For example, Carrier A sends Vendor B EDI 214 Shipment Status Messages every time the shipment is scanned at a new facility en route to the final destination. This allows Vendor B to update their customer on the delivery status of their order.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers and other basic data relating to the transaction set

  3. To identify the interline carrier and relevant data

Detail

Position
Segment
Name
Max use
  1. 1000 Loop Mandatory
    Repeat 999999
    1. To reference a line number in a transaction set

    2. To specify instructions in this business relationship or a reference number

    3. To indicate identifying marks and numbers for shipping containers

    4. To specify the status of the shipment in terms of lading exception information

    5. To transmit information in a free-form format for comment or special instruction

    6. To identify Bill of Lading handling and service requirements

    7. To specify shipment details in terms of weight, and quantity of handling units

    8. 1100 Loop Mandatory
      Repeat 10
      1. To specify the status of a shipment, the reason for that status, the date and time of the status and the date and time of any appointments scheduled.

      2. To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude

      3. To specify the owner, the identification number assigned by that owner, and the type of equipment

      4. To transmit information in a free-form format for comment or special instruction

      5. To record seal numbers used and the organization that applied the seals

    9. 1200 Loop Optional
      Repeat 5
      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify pertinent dates and times

        The G62 segment shall not be used to report shipment status dates and/or times.
      6. To specify instructions in this business relationship or a reference number

    10. 1300 Loop Optional
      Repeat 999999
      1. To specify order identification detail

      2. To specify destination and quantity detail

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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