EDI 190 Student Enrollment Verification

Functional Group SV

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Student Enrollment Verification Transaction Set (190) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by guarantee agencies ("guarantors"), lending institutions ("lenders"), educational institutions ("schools"), secondary markets, and others to request and receive information required to verify a student's enrollment status. Federal regulations require lenders, guarantors, and schools to exchange student enrollment status information. This information includes, but is not limited to, student identification, enrollment status and dates, and school detail. The student's current enrollment status affects various aspects of the student loan process, such as the student's disbursement terms, deferment terms, deferment status, and repayment terms. Other entities such as insurance companies and student lending processors require additional information including student address, grade point average, and expected degree date.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a transaction set

  3. To provide school data relative to the applicant or the student

  4. To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent

  5. To specify any or all of a date, a time, or a time period

  6. To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation

  7. To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

  8. N1 Loop Optional
    Repeat 2
    1. To identify a party by type of organization, name, and code

      The N1 loop identifies the sender and the receiver.
    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom administrative communications should be directed

  9. ENT Loop Optional
    Repeat 5
    1. To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      The ENT loop identifies the student, school, lender, or guarantor entities.
    2. To sequence individual name components for maximum specificity

    3. To supply demographic information

    4. To specify the location of the named party

    5. To specify the geographic place of the named party

  10. SES Loop Optional
    Repeat 100
    1. To identify the particular academic session in which the activity which follows took place

    2. To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

    3. To provide school data relative to the applicant or the student

    4. To provide the receiving institution or agency with information about a course or field of study associated with an academic program

    5. To transmit information in a free-form format, if necessary, for comment or special instruction

  11. DEG Loop Optional
    Repeat 10
    1. To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted

    2. To provide the receiving institution or agency with information about a course or field of study associated with an academic program

    3. To transmit information in a free-form format, if necessary, for comment or special instruction

  12. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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