190 Student Enrollment Verification

Functional Group SV

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Student Enrollment Verification Transaction Set (190) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by guarantee agencies ("guarantors"), lending institutions ("lenders"), educational institutions ("schools"), secondary markets, and others to request and receive information required to verify a student's enrollment status. Federal regulations require lenders, guarantors, and schools to exchange student enrollment status information. This information includes, but is not limited to, student identification, enrollment status and dates, and school detail. The student's current enrollment status affects various aspects of the student loan process, such as the student's disbursement terms, deferment terms, deferment status, and repayment terms. Other entities such as the Internal Revenue Service, insurance companies and student lending processors require reporting of additional information including student address, grade point average, tuition and expenses paid, and expected degree date in order for students or taxpayers to qualify for certain programs.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
0300
School Enrollment InformationOptional
Max 1
To provide school data relative to the applicant or the student
0350
Educational Record PurposeOptional
Max 1
To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent
0400
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
0410
Student Academic StatusOptional
Max 1
To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation
0420
Academic SummaryOptional
Max 6
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
0422
Note/Special InstructionOptional
Max 10
To transmit information in a free-form format, if necessary, for comment or special instruction
AMT Loop
Repeat >1
0425
Monetary Amount InformationMandatory
Max 1
To indicate the total monetary amount
0427
Industry Code IdentificationOptional
Max 1
To identify standard industry codes
N1 Loop
Repeat 2
0430
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the sender and the receiver.
0450
Party LocationOptional
Max 2
To specify the location of the named party
0460
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0470
Administrative Communications ContactOptional
Max 1
To identify a person or office to whom administrative communications should be directed
ENT Loop
Repeat 5
0500
EntityMandatory
Max 1
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
The ENT loop identifies the student, taxpayer, school, lender, or guarantor entities.
0600
Individual Name Structure ComponentsOptional
Max 5
To sequence individual name components for maximum specificity
0700
Demographic InformationOptional
Max 1
To supply demographic information
0800
Party LocationOptional
Max 2
To specify the location of the named party
0900
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
SES Loop
Repeat 100
1000
Academic Session HeaderMandatory
Max 1
To identify the particular academic session in which the activity which follows took place
1100
Academic SummaryOptional
Max 6
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
1200
School Enrollment InformationOptional
Max 1
To provide school data relative to the applicant or the student
1300
Field of StudyOptional
Max 5
To provide information about a course or field of study associated with an academic program
1400
Note/Special InstructionOptional
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
DEG Loop
Repeat 10
1500
Degree RecordMandatory
Max 1
To provide information about an educational institution's academic award
1600
Field of StudyOptional
Max 2
To provide information about a course or field of study associated with an academic program
1700
Note/Special InstructionOptional
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
1800
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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