190 Student Enrollment Verification

Functional Group SV

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Student Enrollment Verification Transaction Set (190) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by guarantee agencies ("guarantors"), lending institutions ("lenders"), educational institutions ("schools"), secondary markets, and others to request and receive information required to verify a student's enrollment status. Federal regulations require lenders, guarantors, and schools to exchange student enrollment status information. This information includes, but is not limited to, student identification, enrollment status and dates, and school detail. The student's current enrollment status affects various aspects of the student loan process, such as the student's disbursement terms, deferment terms, deferment status, and repayment terms. Other entities such as the Internal Revenue Service, insurance companies and student lending processors require reporting of additional information including student address, grade point average, tuition and expenses paid, and expected degree date in order for students or taxpayers to qualify for certain programs.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a transaction set

  3. To provide school data relative to the applicant or the student

  4. To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent

  5. To specify any or all of a date, a time, or a time period

  6. To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation

  7. To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

  8. To transmit information in a free-form format, if necessary, for comment or special instruction

  9. AMT Loop Optional
    Repeat >1
    1. To indicate the total monetary amount

    2. Code to transmit standard industry codes

  10. N1 Loop Optional
    Repeat 2
    1. To identify a party by type of organization, name, and code

      The N1 loop identifies the sender and the receiver.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom administrative communications should be directed

  11. ENT Loop Optional
    Repeat 5
    1. To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      The ENT loop identifies the student, taxpayer, school, lender, or guarantor entities.
    2. To sequence individual name components for maximum specificity

    3. To supply demographic information

    4. To specify the location of the named party

    5. To specify the geographic place of the named party

  12. SES Loop Optional
    Repeat 100
    1. To identify the particular academic session in which the activity which follows took place

    2. To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

    3. To provide school data relative to the applicant or the student

    4. To provide information about a course or field of study associated with an academic program

    5. To transmit information in a free-form format, if necessary, for comment or special instruction

  13. DEG Loop Optional
    Repeat 10
    1. To provide information about an educational institution's academic award

    2. To provide information about a course or field of study associated with an academic program

    3. To transmit information in a free-form format, if necessary, for comment or special instruction

  14. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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