EDI 190 Student Enrollment Verification

Functional Group SV

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Student Enrollment Verification Transaction Set (190) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by guarantee agencies ("guarantors"), lending institutions ("lenders"), educational institutions ("schools"), secondary markets, and others to request and receive information required to verify a student's enrollment status. Federal regulations require lenders, guarantors, and schools to exchange student enrollment status information. This information includes, but is not limited to, student identification, enrollment status and dates, and school detail. The student's current enrollment status affects various aspects of the student loan process, such as the student's disbursement terms, deferment terms, deferment status, and repayment terms. Other entities such as the Internal Revenue Service, insurance companies and student lending processors require reporting of additional information including student address, grade point average, tuition and expenses paid, and expected degree date in order for students or taxpayers to qualify for certain programs.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. 0300 · ENR · School Enrollment Information · Max 1 · Optional

   To provide school data relative to the applicant or the student

4. 0350 · ERP · Educational Record Purpose · Max 1 · Optional

   To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent

5. 0400 · DTP · Date or Time or Period · Max >1 · Optional

   To specify any or all of a date, a time, or a time period

6. 0410 · SST · Student Academic Status · Max 1 · Optional

   To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation

7. 0420 · SUM · Academic Summary · Max 6 · Optional

   To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

8. 0422 · NTE · Note/Special Instruction · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

9. AMT Loop Optional Repeat >1

   1. 0425 · AMT · Monetary Amount · Max 1 · Mandatory

      To indicate the total monetary amount

   2. 0427 · LQ · Industry Code · Max 1 · Optional

      Code to transmit standard industry codes

10. N1 Loop Optional Repeat 2

    1. 0430 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

       The N1 loop identifies the sender and the receiver.

    2. 0440 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names

    3. 0450 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 0460 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 0470 · PER · Administrative Communications Contact · Max 1 · Optional

       To identify a person or office to whom administrative communications should be directed

11. ENT Loop Optional Repeat 5

    1. 0500 · ENT · Entity · Max 1 · Mandatory

       To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

       The ENT loop identifies the student, taxpayer, school, lender, or guarantor entities.

    2. 0600 · IN2 · Individual Name Structure Components · Max 5 · Optional

       To sequence individual name components for maximum specificity

    3. 0700 · DMG · Demographic Information · Max 1 · Optional

       To supply demographic information

    4. 0800 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    5. 0900 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

12. SES Loop Optional Repeat 100

    1. 1000 · SES · Academic Session Header · Max 1 · Mandatory

       To identify the particular academic session in which the activity which follows took place

    2. 1100 · SUM · Academic Summary · Max 6 · Optional

       To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

    3. 1200 · ENR · School Enrollment Information · Max 1 · Optional

       To provide school data relative to the applicant or the student

    4. 1300 · FOS · Field of Study · Max 5 · Optional

       To provide the receiving institution or agency with information about a course or field of study associated with an academic program

    5. 1400 · NTE · Note/Special Instruction · Max 100 · Optional

       To transmit information in a free-form format, if necessary, for comment or special instruction

13. DEG Loop Optional Repeat 10

    1. 1500 · DEG · Degree Record · Max 1 · Mandatory

       To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted

    2. 1600 · FOS · Field of Study · Max 2 · Optional

       To provide the receiving institution or agency with information about a course or field of study associated with an academic program

    3. 1700 · NTE · Note/Special Instruction · Max 100 · Optional

       To transmit information in a free-form format, if necessary, for comment or special instruction

14. 1800 · SE · Transaction Set Trailer · Max 1 · Mandatory

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)