501 Vendor Performance Review

Functional Group WG

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Vendor Performance Review Transaction Set (501) for use within the context of an Electronic Data Interchange (EDI) environment. This bi-directional transaction set can be used to request and receive past performance information. The transaction set may also be used to challenge the validity of the information received and to respond to challenges. This transaction set can be used by selling parties to request, receive, and challenge historic information regarding their performance on contracts in the areas of capability, eligibility, quality assurance, and delivery performance.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a transaction set

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom administrative communications should be directed

    6. To specify identifying information

    7. To specify any or all of a date, a time, or a time period

    8. LM Loop Optional
      Repeat >1
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

Detail

Position
Segment
Name
Max use
  1. CRT Loop Optional
    Repeat >1
    1. To identify the contractor report type, type of units reported, status information, and related reporting details

      The CRT loop defines the type of report for which information exists in the database.
    2. REF Loop Optional
      Repeat >1
      1. To specify identifying information

      2. To specify any or all of a date, a time, or a time period

      3. To convey a rating value or score of a trading partner

        The SPR segment can carry the rating category and rating summary value codes for pre-award surveys.
    3. N1 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name, and code

        The N1 loop carries the address of and the information contained in the database of the reporting location.
      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To identify a person or office to whom administrative communications should be directed

      6. DTP Loop Optional
        Repeat >1
        1. To specify any or all of a date, a time, or a time period

        2. To specify quantity information

      7. LM Loop Optional
        Repeat >1
        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

        3. To specify any or all of a date, a time, or a time period

      8. To indicate that the next segment begins a loop

      9. QTY Loop Optional
        Repeat >1
        1. To specify quantity information

        2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

        3. To qualify percent amounts and supply percent amounts

        4. To transmit information in a free-form format, if necessary, for comment or special instruction

      10. To indicate that the loop immediately preceding this segment is complete

      11. REF Loop Optional
        Repeat >1
        1. To specify identifying information

        2. QTY Loop Optional
          Repeat >1
          1. To specify quantity information

          2. To specify any or all of a date, a time, or a time period

          3. To indicate the total monetary amount

          4. To transmit information in a free-form format, if necessary, for comment or special instruction

          5. LM Loop Optional
            Repeat >1
            1. To transmit standard code list identification information

            2. Code to transmit standard industry codes

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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