501 Vendor Performance Review

Functional Group WG

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Vendor Performance Review Transaction Set (501) for use within the context of an Electronic Data Interchange (EDI) environment. This bi-directional transaction set can be used to request and receive past performance information. The transaction set may also be used to challenge the validity of the information received and to respond to challenges. This transaction set can be used by selling parties to request, receive, and challenge historic information regarding their performance on contracts in the areas of capability, eligibility, quality assurance, and delivery performance.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
0300
Note/Special InstructionOptional
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
N1 Loop
Repeat >1
0400
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
0600
Party LocationOptional
Max 2
To specify the location of the named party
0700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0800
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
0900
Reference InformationOptional
Max >1
To specify identifying information
1000
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
LM Loop
Repeat >1
1100
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1200
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes

Detail

Position
Segment
Name
Max use
CRT Loop
Repeat >1
0100
Contractor Report TypeMandatory
Max 1
To identify the contractor report type, type of units reported, status information, and related reporting details
The CRT loop defines the type of report for which information exists in the database.
REF Loop
Repeat >1
0200
Reference InformationMandatory
Max 1
To specify identifying information
0300
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
0400
Supplier RatingOptional
Max >1
To convey a rating value or score of a trading partner
The SPR segment can carry the rating category and rating summary value codes for pre-award surveys.
N1 Loop
Repeat >1
0500
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop carries the address of and the information contained in the database of the reporting location.
0700
Party LocationOptional
Max 2
To specify the location of the named party
0800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0900
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
DTP Loop
Repeat >1
1000
Date or Time or PeriodMandatory
Max 1
To specify any or all of a date, a time, or a time period
1100
Quantity InformationOptional
Max >1
To specify quantity information
LM Loop
Repeat >1
1200
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1300
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
1400
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
1500
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
QTY Loop
Repeat >1
1600
Quantity InformationMandatory
Max 1
To specify quantity information
1700
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1800
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
1900
Note/Special InstructionOptional
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
2000
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
REF Loop
Repeat >1
2100
Reference InformationMandatory
Max 1
To specify identifying information
QTY Loop
Repeat >1
2200
Quantity InformationMandatory
Max 1
To specify quantity information
2300
Date or Time or PeriodOptional
Max >1
To specify any or all of a date, a time, or a time period
2400
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
2500
Note/Special InstructionOptional
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
LM Loop
Repeat >1
2600
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
2700
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
2800
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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