836 Procurement Notices

Functional Group RQ

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Procurement Notices Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the buyer to notify the seller or other interested parties of the award or pending award of a contract which may contain some indefinite features, such as delivery schedule, location, and/or quantities. This transaction set can also be used for purchasing actions such as the notification of intent to award or actual award of a small business set-aside purchase, notification of being outside of the competitive range, notice of receipt of protest, notice of receipt of a late bid, notice of bid rejection, notice of the disposition of an unsolicited proposal, public notice of the abstract of bids, and the notification of the award of a requirements type contract.

Heading

Position
Segment
Name
Max use
0050
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0080
Beginning Segment for Procurement NoticesMandatory
Max 1
To indicate the beginning of the Procurement Notices Transaction Set and transmit identifying numbers and dates
0120
Restrictions/ConditionsOptional
Max 5
To specify restrictions/conditions (such as shipping, ordering)
0140
Pricing InformationOptional
Max 25
To specify pricing information
0160
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
0180
Monetary AmountOptional
Max >1
To indicate the total monetary amount
0200
QuantityOptional
Max >1
To specify quantity information
0210
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0220
Lead TimeOptional
Max >1
To specify lead time for availability of products and services
0230
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
0240
TextOptional
Max >1
To specify textual data
N1 Loop
Repeat >1
0250
NameMandatory
Max 1
To identify a party by type of organization, name, and code
0270
Address InformationOptional
Max 2
To specify the location of the named party
0280
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0290
Reference IdentificationOptional
Max >1
To specify identifying information
0300
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
0310
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
LM Loop
Repeat >1
0330
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
0340
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
PO1 Loop
Repeat >1
0350
Baseline Item DataMandatory
Max 1
To specify basic and most frequently used line item data
0400
Additional Item DetailOptional
Max >1
To specify additional item-related data involving variations in normal price/quantity structure
0500
Pricing InformationOptional
Max >1
To specify pricing information
0600
Product/Item DescriptionOptional
Max >1
To describe a product or process in coded or free-form format
0650
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
0700
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0800
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
1000
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
1020
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
1030
Restrictions/ConditionsOptional
Max 1
To specify restrictions/conditions (such as shipping, ordering)
1040
QuantityOptional
Max >1
To specify quantity information
1050
Monetary AmountOptional
Max >1
To indicate the total monetary amount
REF Loop
Repeat >1
1070
Reference IdentificationMandatory
Max 1
To specify identifying information
1080
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
SLN Loop
Repeat >1
1100
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
1200
Product/Item DescriptionOptional
Max >1
To describe a product or process in coded or free-form format
N1 Loop
Repeat >1
1300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
1500
Address InformationOptional
Max 2
To specify the location of the named party
1600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1700
Reference IdentificationOptional
Max >1
To specify identifying information
1800
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
1810
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
1820
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
1830
Lead TimeOptional
Max >1
To specify lead time for availability of products and services
1840
TextOptional
Max >1
To specify textual data
LM Loop
Repeat >1
1850
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1860
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
1900
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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