836 Procurement Notices

Functional Group RQ

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Procurement Notices Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the buyer to notify the seller or other interested parties of the award or pending award of a contract which may contain some indefinite features, such as delivery schedule, location, and/or quantities. This transaction set can also be used for purchasing actions such as the notification of intent to award or actual award of a small business set-aside purchase, notification of being outside of the competitive range, notice of receipt of protest, notice of receipt of a late bid, notice of bid rejection, notice of the disposition of an unsolicited proposal, public notice of the abstract of bids, and the notification of the award of a requirements type contract.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the Procurement Notices Transaction Set and transmit identifying numbers and dates

  3. To specify terms of sale

  4. To specify restrictions/conditions (such as shipping, ordering)

  5. To specify pricing information

  6. To specify transportation instructions relating to shipment

  7. To indicate the total monetary amount

  8. To specify quantity information

  9. To specify pertinent dates and times

  10. To specify lead time for availability of products and services

  11. To identify the type or transmission or both of paperwork or supporting information

  12. To specify textual data

  13. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify transportation instructions relating to shipment

  14. LM Loop Optional
    Repeat >1
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

  15. PO1 Loop Optional
    Repeat >1
    1. To specify basic and most frequently used line item data

    2. To specify additional item-related data involving variations in normal price/quantity structure

    3. To specify pricing information

    4. To describe a product or process in coded or free-form format

    5. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    6. To identify the type or transmission or both of paperwork or supporting information

    7. To identify a person or office to whom administrative communications should be directed

    8. To specify terms of sale

    9. To specify pertinent dates and times

    10. To specify restrictions/conditions (such as shipping, ordering)

    11. To specify quantity information

    12. To indicate the total monetary amount

    13. REF Loop Optional
      Repeat >1
      1. To specify identifying information

      2. To specify pertinent dates and times

    14. SLN Loop Optional
      Repeat >1
      1. To specify product subline detail item data

      2. To describe a product or process in coded or free-form format

    15. N1 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

      7. To specify transportation instructions relating to shipment

      8. To specify pertinent dates and times

      9. To specify lead time for availability of products and services

      10. To specify textual data

    16. LM Loop Optional
      Repeat >1
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

  16. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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