842 Nonconformance Report

Functional Group NC

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Nonconformance Report Transaction Set (842) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report products and processes that do not fulfill specifications or requirements. The Nonconformance Report Transaction Set provides the ability for the sender to report the nonconformance at the level of detail that is required. It also provides the ability to report the specific nonconformances of a component/part while identifying the assembly as the product that is in nonconformance. The Nonconformance Report Transaction Set may be used to report, initiate, or request actions related to the nonconformance being reported. Financial and accounting information is provided for reporting purposes only. The Nonconformance Report Transaction Set has the capability to report the cause of the nonconformance and to state the proposed action to be followed to prevent a repetition of the problem.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment For Nonconformance ReportMandatory
Max 1
To indicate the beginning of a Nonconformance Report Transaction Set
0300
Reference InformationOptional
Max >1
To specify identifying information
0400
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0500
Product/Item DescriptionOptional
Max >1
To describe a product or process in coded or free-form format
MEA Loop
Repeat >1
0600
MeasurementsMandatory
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0700
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0800
Reference InformationOptional
Max >1
To specify identifying information
PWK Loop
Repeat >1
0900
PaperworkMandatory
Max 1
To identify the type or transmission or both of paperwork or supporting information
1000
Reference InformationOptional
Max >1
To specify identifying information
1100
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
N1 Loop
Repeat >1
1200
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
1400
Party LocationOptional
Max 2
To specify the location of the named party
1500
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1600
Reference InformationOptional
Max >1
To specify identifying information
1700
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1) item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number, and 6) component - serial number.
0200
Item IdentificationOptional
Max 1
To specify basic item identification data
0300
Product/Item DescriptionOptional
Max >1
To describe a product or process in coded or free-form format
0400
Part Release StatusOptional
Max >1
To indicate the status of the part being ordered or forecast with respect to this material release or planning document
0500
Characteristic/Class IDOptional
Max >1
To specify the general class or specific characteristic upon which test results are being reported or are to be taken
0600
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0700
Reference InformationOptional
Max >1
To specify identifying information
0750
Contract SummaryOptional
Max 1
To provide information about a contract
0800
Quantity InformationOptional
Max >1
To specify quantity information
0900
Test MethodOptional
Max 1
To describe the nature of the test performed
1000
Physical Sample DescriptionOptional
Max 1
To define the physical sample parameters associated with a test resulting in discrete measurements
1020
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
LM Loop
Repeat >1
1040
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1050
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
MEA Loop
Repeat >1
1100
MeasurementsMandatory
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1200
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
1300
Reference InformationOptional
Max >1
To specify identifying information
FA1 Loop
Repeat >1
1350
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
1360
Accounting DataMandatory
Max >1
To specify the detailed accounting data
SPS Loop
Repeat >1
1400
Sampling Parameters for Summary StatisticsMandatory
Max 1
To define the sampling parameters associated with summary statistics
1500
Reference InformationOptional
Max >1
To specify identifying information
1600
Physical Sample DescriptionOptional
Max 1
To define the physical sample parameters associated with a test resulting in discrete measurements
MEA Loop
Repeat >1
1700
MeasurementsMandatory
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1800
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
1900
Reference InformationOptional
Max >1
To specify identifying information
STA Loop
Repeat >1
2000
StatisticsMandatory
Max 1
To provide summary statistics related to a specific collection of test result values
2100
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
2200
Reference InformationOptional
Max >1
To specify identifying information
NCD Loop
Repeat >1
2300
Nonconformance DescriptionMandatory
Max 1
To describe the nonconformance condition
2350
Yes/No QuestionOptional
Max 1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
2400
Note/Special InstructionOptional
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
2500
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
2600
Reference InformationOptional
Max >1
To specify identifying information
2700
Quantity InformationOptional
Max >1
To specify quantity information
2730
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
2740
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2750
Root CauseOptional
Max >1
To specify the specific part responsible for a customer complaint in a request for service of a product and/or to describe the particular failure mechanism in a failing part or assembly
EFI Loop
Repeat >1
2760
Electronic Format IdentificationMandatory
Max 1
To provide basic information about the electronic format of the interchange data
2770
Binary Data SegmentMandatory
Max 1
To transfer binary data in a single data segment and allow identification of the end of the data segment through a count; there is no identification of the internal structure of the binary data in this segment
N1 Loop
Repeat >1
2800
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
3000
Party LocationOptional
Max 2
To specify the location of the named party
3100
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3200
Reference InformationOptional
Max >1
To specify identifying information
3300
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
LM Loop
Repeat >1
3330
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
3340
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
NCA Loop
Repeat >1
3400
Nonconformance ActionMandatory
Max 1
To specify the action that is to be taken in response to a nonconformance condition
3500
Note/Special InstructionOptional
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
3600
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
3700
Reference InformationOptional
Max >1
To specify identifying information
PWK Loop
Repeat >1
3800
PaperworkMandatory
Max 1
To identify the type or transmission or both of paperwork or supporting information
3900
Reference InformationOptional
Max >1
To specify identifying information
4000
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
N1 Loop
Repeat >1
4100
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
4300
Party LocationOptional
Max 2
To specify the location of the named party
4400
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
4500
Reference InformationOptional
Max >1
To specify identifying information
4600
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
LM Loop
Repeat >1
4640
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
4650
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
FA1 Loop
Repeat >1
4660
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
4670
Accounting DataMandatory
Max >1
To specify the detailed accounting data
4700
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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