842 Nonconformance Report

Functional Group NC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Nonconformance Report Transaction Set (842) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report products and processes that do not fulfill specifications or requirements. The Nonconformance Report Transaction Set provides the ability for the sender to report the nonconformance at the level of detail that is required. It also provides the ability to report the specific nonconformances of a component/part while identifying the assembly as the product that is in nonconformance. The Nonconformance Report Transaction Set may be used to report, initiate, or request actions related to the nonconformance being reported. Financial and accounting information is provided for reporting purposes only. The Nonconformance Report Transaction Set has the capability to report the cause of the nonconformance and to state the proposed action to be followed to prevent a repetition of the problem.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a Nonconformance Report Transaction Set

  3. To specify identifying information

  4. To specify pertinent dates and times

  5. To describe a product or process in coded or free-form format

  6. MEA Loop Optional
    Repeat >1
    1. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    2. To specify pertinent dates and times

    3. To specify identifying information

  7. PWK Loop Optional
    Repeat >1
    1. To identify the type or transmission or both of paperwork or supporting information

    2. To specify identifying information

    3. To specify pertinent dates and times

  8. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. HL Loop Mandatory
    Repeat >1
    1. To identify dependencies among and the content of hierarchically related groups of data segments

      The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1) item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number, and 6) component - serial number.
    2. To specify basic item identification data

    3. To describe a product or process in coded or free-form format

    4. To indicate the status of the part being ordered or forecast with respect to this material release or planning document

    5. To specify the general class or specific characteristic upon which test results are being reported or are to be taken

    6. To specify pertinent dates and times

    7. To specify identifying information

    8. To provide information about a contract

    9. To specify quantity information

    10. To describe the nature of the test performed

    11. To define the physical sample parameters associated with a test resulting in discrete measurements

    12. To identify the type or transmission or both of paperwork or supporting information

    13. LM Loop Optional
      Repeat >1
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

    14. MEA Loop Optional
      Repeat >1
      1. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      2. To specify pertinent dates and times

      3. To specify identifying information

    15. FA1 Loop Optional
      Repeat >1
      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data

    16. SPS Loop Optional
      Repeat >1
      1. To define the sampling parameters associated with summary statistics

      2. To specify identifying information

      3. To define the physical sample parameters associated with a test resulting in discrete measurements

      4. MEA Loop Optional
        Repeat >1
        1. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

        2. To specify pertinent dates and times

        3. To specify identifying information

      5. STA Loop Optional
        Repeat >1
        1. To provide summary statistics related to a specific collection of test result values

        2. To specify pertinent dates and times

        3. To specify identifying information

    17. NCD Loop Optional
      Repeat >1
      1. To describe the nonconformance condition

      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To specify pertinent dates and times

      4. To specify identifying information

      5. To specify quantity information

      6. To indicate the total monetary amount

      7. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      8. To specify the specific part responsible for a customer complaint in a request for service of a product and/or to describe the particular failure mechanism in a failing part or assembly

      9. EFI Loop Optional
        Repeat >1
        1. To provide basic information about the electronic format of the interchange data

        2. To transfer binary data in a single data segment and allow identification of the end of the data segment through a count; there is no identification of the internal structure of the binary data in this segment

      10. N1 Loop Optional
        Repeat >1
        1. To identify a party by type of organization, name, and code

        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To specify identifying information

        6. To identify a person or office to whom administrative communications should be directed

      11. LM Loop Optional
        Repeat >1
        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

      12. NCA Loop Optional
        Repeat >1
        1. To specify the action that is to be taken in response to a nonconformance condition

        2. To transmit information in a free-form format, if necessary, for comment or special instruction

        3. To specify pertinent dates and times

        4. To specify identifying information

        5. PWK Loop Optional
          Repeat >1
          1. To identify the type or transmission or both of paperwork or supporting information

          2. To specify identifying information

          3. To specify pertinent dates and times

        6. N1 Loop Optional
          Repeat >1
          1. To identify a party by type of organization, name, and code

          2. To specify additional names

          3. To specify the location of the named party

          4. To specify the geographic place of the named party

          5. To specify identifying information

          6. To identify a person or office to whom administrative communications should be directed

        7. LM Loop Optional
          Repeat >1
          1. To transmit standard code list identification information

          2. Code to transmit standard industry codes

      13. FA1 Loop Optional
        Repeat >1
        1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

        2. To specify the detailed accounting data

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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