CRS Course Record

To provide the receiving institution or organization with information about courses taken and the status of those courses

Sequence

Element

Name

Type

Requirement

Min

Max

Repeat

01

1147

Basis for Academic Credit or Award of Credential Code

Identifier (ID)

Mandatory

1

1

1

Code indicating how academic credit or a credential was granted by an institution or earned by an individual

Codes (20)

02

1141

Academic Credit Type Code

Identifier (ID)

Optional

1

1

1

Code indicating the type of credit used (awarded) by the institution

Codes (16)

03

380

Quantity

Decimal number (R)

Optional

1

15

1

Numeric value of quantity

CRS03 is either the value of the course or the credits attempted, while CRS04 is the credits earned by the student for the course.

04

380

Quantity

Decimal number (R)

Optional

1

15

1

Numeric value of quantity

05

1148

Academic Grade Qualifier

Identifier (ID)

Conditional

1

3

1

Code specifying grading scale used by an academic institution for an academic course

06

1258

Academic Grade

String (AN)

Optional

1

3

1

This indicates the grade received in an academic course

C0605: If CRS-06 is present, then CRS-05 is required

07

1073

Yes/No Condition or Response Code

Identifier (ID)

Optional

1

1

1

Code indicating a Yes or No condition or response

CRS07 indicates if the course is a special honors course. A "Y" indicates that the course is designated as an honors course; an "N" indicates it is not an honors course.

Codes (9)

08

1142

Academic Grade or Course Level Code

Identifier (ID)

Optional

1

2

1

Code indicating the level or type, or both, of academic work

Codes (38)

09

1150

Course Repeat or No Count Indicator Code

Identifier (ID)

Optional

1

1

1

Code indicating when an academic course has been repeated by a student and how that repeat is to be computed in the student's academic grade average

Codes (3)

10

66

Identification Code Qualifier

Identifier (ID)

Conditional

1

2

1

Code specifying the system/method of code structure used for Identification Code (67)

P1011: If either CRS-10 or CRS-11 is present, then the other is required

CRS10 and CRS11 are the content area of the course.

Codes (259)

11

67

Identification Code

String (AN)

Conditional

2

80

1

Code identifying a party or other code

12

380

Quantity

Decimal number (R)

Optional

1

15

1

Numeric value of quantity

CRS12 is the number of academic quality (or grade) points earned by the student for participation in a course.

13

1131

Level of Individual, Test, or Course Code

Identifier (ID)

Optional

2

2

1

Code identifying level of course, test, or individual

Codes (93)

14

93

Name

String (AN)

Optional

1

60

1

Free-form name

CRS14 and CRS15 refer to the course alpha prefix and number, respectively. These are the course numbers.

15

127

Reference Identification

String (AN)

Optional

1

80

1

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

16

93

Name

String (AN)

Optional

1

60

1

Free-form name

CRS16 is the course title.

17

380

Quantity

Decimal number (R)

Optional

1

15

1

Numeric value of quantity

CRS17 and CRS18 are the student's days attended and days absent in the course, respectively.

18

380

Quantity

Decimal number (R)

Optional

1

15

1

Numeric value of quantity

19

373

Date

Date (DT)

Optional

8

8

1

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

CRS19 is the date the student dropped the course.

20

1152

Override Academic Course Source Code

Identifier (ID)

Optional

2

2

1

Code indicating the source of academic credit if not from the sending educational institution

CRS20 indicated if the course was taken as a transfer course at another institution or under the auspices of another institution covered by reciprocal agreement between the participating institutions.

Codes (3)