3M
/
Invoice
  • Specification
  • EDI Inspector
Import
Stedi maintains this guide based on public documentation from 3M. Contact 3M for official EDI specifications. To report any errors in this guide, please contact us.
Go to EDI Guide Catalog
3M logo

X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
    View the latest version of this implementation guide as an interactive webpage
    Powered by
    Build free EDI implementation guides at stedi.com
    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    CUR
    040
    Currency
    Max use 1
    Required
    REF
    050
    Reference Identification
    Max use 12
    Optional
    N1 Loop other codes
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    DTM
    140
    Date/Time Reference
    Max use 10
    Optional
    N9 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    Usage notes

    Do not send dashes, slashes, spaces, periods, or other special characters in the invoice number field.
    3M invoice number field is limited to a length of 16 characters.

    BIG-04
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Purchase order number will be numeric and 10 digits in length.

    BIG-07
    640
    Transaction Type Code
    Required

    Code specifying the type of transaction

    • BIG07 is used only to further define the type of invoice when needed.
    CR
    Credit Memo

    Send only positive dollar values in all amount fields.

    PR
    Product (or Service)
    CUR
    040

    Currency

    RequiredMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    CUR-02
    100
    Currency Code
    Required
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified

    REF
    050

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    4N
    Special Payment Reference Number

    KID/FIK number (payment reference number)

    BM
    Bill of Lading Number
    CL
    Seller's Credit Memo
    DJ
    Delivery Ticket Number
    PK
    Packing List Number
    Q8
    Registration Number

    Vendor's Company Registration Number

    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N1 N1 Loop other codes
    RequiredMax >1
    Variants (all may be used)
    N1N1 Loop RE
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    II
    Issuer of Invoice
    ST
    Ship To
    VN
    Vendor
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    3M assigned vendor number, plant, or company code. May differ by address type. Please return the value sent on the 850 for the specific N101 qualifier used.

    N2
    080

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N4-05
    309
    Location Qualifier
    Optional

    Code identifying type of location

    34
    District
    RG
    Region Code
    N4-06
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    REF
    110

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    VX
    Value-Added Tax Registration Number (Europe)

    Used in the VN and ST N1 loops for vendor and 3M VAT IDs respectively.

    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N1 N1 Loop RE
    RequiredMax >1
    Variants (all may be used)
    N1N1 Loop other codes
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    RE
    Party to receive commercial invoice remittance
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2
    080

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N4-05
    309
    Location Qualifier
    Optional

    Code identifying type of location

    34
    District
    RG
    Region Code
    N4-06
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    REF
    110

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    VX
    Value-Added Tax Registration Number (Europe)

    Used in the VN and ST N1 loops for vendor and 3M VAT IDs respectively.

    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Example
    ITD-01
    336
    Terms Type Code
    Required

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    02
    End of Month (EOM)
    05
    Discount Not Applicable
    06
    Mixed
    08
    Basic Discount Offered
    09
    Proximo
    10
    Instant
    14
    Previously agreed upon
    ZZ
    Mutually Defined
    ITD-02
    333
    Terms Basis Date Code
    Optional

    Code identifying the beginning of the terms period

    3
    Invoice Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    ITD-13
    765
    Day of Month
    Optional
    Min 1Max 2

    The numeric value of the day of the month between 1 and the maximum day of the month being referenced

    DTM
    140

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    011
    Shipped
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    N9 Loop
    OptionalMax >1
    N9
    240

    Reference Identification

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    Send only if sending vendor messages on the 810. Do not send messages received in the 850 back in the 810.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    I5
    Invoice Identification

    See country specific requirements in appendix.

    L1
    Letters or Notes
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    MSG
    250

    Message Text

    RequiredMax use 10

    To provide a free-form format that allows the transmission of text information

    Usage notes

    See appendix for country specific requirements.
    Please do not include any special characters in MSG segments.

    Example
    MSG-01
    933
    Free-Form Message Text
    Required
    Min 1Max 264

    Free-form message text

    Detail

    IT1 Loop
    RequiredMax 200000
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Usage notes

    3M allows different units of measures for the quantity shipped and for the price. 3M considers the price in the CTP03 as the PO price. The quantity in the PO102 is the quantity in the shipping unit of measure. The quantity in the CTP04 is the quantity in the pricing unit of measure.
    If necessary the vendor can calculate the price in shipping unit of measure using the following formula:
    Price in shipping uom = ((CTP03/CTP07) x CTP04) / PO102
    Example:
    Outbound PO: PO10001010EABP7000138216**RPCT060921468~ CTPUCP22.2310ASSEL5~
    Calculation:
    Price in shipping uom = ((CTP03/CTP07) x CTP04) / PO102
    = ((22.23 / 5) x 10) / 10 = $4.446 EA
    Example: IT100010240EA40*BP0000000071VPVENDORSKUUK04710367340423* MGMFG_PARTRP*23344~

    Example
    If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
    If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    Usage notes

    Return line item number exactly as received on the purchase order.

    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 10

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    IT1-04
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    IT104 is calculated from information in the PO1 and CTP segment of the PO.
    Calculation:
    IT104 = ((CTP03/CTP07) x CTP04) / PO102

    IT1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    Usage notes

    3M Buyer's Part Number (BP) must be returned if sent on PO.

    BP
    Buyer's Part Number
    MG
    Manufacturer's Part Number
    RP
    Replaced Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    VP
    Vendor's (Seller's) Part Number
    IT1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    MG
    Manufacturer's Part Number
    RP
    Replaced Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    VP
    Vendor's (Seller's) Part Number
    IT1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-10
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-12
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-14
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT1-15
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    CTP
    050

    Pricing Information

    RequiredMax use 25

    To specify pricing information

    Usage notes

    3M allows different units of measures for the quantity shipped and for the price. 3M considers the price in the CTP03 as the PO price. The quantity in the PO102 is the quantity in the shipping unit of measure. The quantity in the CTP04 is the quantity in the pricing unit of measure.
    If necessary the vendor can calculate the price in shipping unit of measure using the following formula:
    Price in shipping uom = ((CTP03/CTP07) x CTP04) / PO102
    Example:
    Outbound PO: PO10001010EABP7000138216**RPCT060921468~ CTPUCP22.2310ASSEL5~
    Calculation:
    Price in shipping uom = ((CTP03/CTP07) x CTP04) / PO102
    = ((22.23 / 5) x 10) / 10
    = $4.446 EA
    Example: CTPUCP10096.000CSSEL*1~
    Price of $100.00 per 1 CS.
    96 CS = 240 EA (from IT102 and IT103) Line item total = $9600.00
    CTP
    UCP512.00CSSEL1000~
    Price of $5 per 1000 CS or $5/1000=$.005 per CS
    12 CS = 35000 EA (from PO102 and PO103) Line item total = $.06
    CTP**UCP
    1025.000CSSEL25~
    Price of $10.00 per 25 CS or $10/25=$.40 per CS. 25 CS = 100 EA (from PO102 and PO103)
    Line item total = $10.00

    Example
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    UCP
    Unit cost price
    CTP-03
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    CTP-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    CTP-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CTP-06
    648
    Price Multiplier Qualifier
    Required

    Code indicating the type of price multiplier

    SEL
    Selling Multiplier
    CTP-07
    649
    Multiplier
    Required
    Min 1Max 10

    Value to be used as a multiplier to obtain a new value

    • CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
    PID Loop
    OptionalMax 1000
    PID
    060

    Product/Item Description

    OptionalMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    Usage notes

    Total invoice/credit amount.

    TXI
    020

    Tax Information

    OptionalMax use 10

    To specify tax information

    Example
    If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    CP
    County/Parish Sales Tax
    CS
    City Sales Tax
    CT
    County Tax
    GS
    Goods and Services Tax

    Goods and Services Tax / GST

    LS
    State and Local Sales Tax
    LT
    Local Sales Tax (All Applicable Sales Taxes by Taxing Authority Below the State Level)
    OH
    Other Taxes

    Quebec Sales Tax/QST

    SP
    State/Provincial Tax

    Provincal Sales Tax / PST

    ST
    State Sales Tax
    VA
    Value Added Tax
    ZZ
    Mutually Defined

    Harmonized Sales Tax / HST

    TXI-02
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    TXI-04
    955
    Tax Jurisdiction Code Qualifier
    Optional

    Code identifying the source of the data used in tax jurisdiction code

    CD
    Customer defined
    TXI-05
    956
    Tax Jurisdiction Code
    Optional
    Min 1Max 10

    Code identifying the taxing jurisdiction

    Usage notes

    Should contain the 2 character province or state abbreviation.

    TXI-09
    325
    Tax Identification Number
    Optional
    Min 1Max 20

    Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

    Usage notes

    Use to send GST/HST, QST ids.
    If QST is sent, GST/HST also needs to be sent in a separate TXI segment.

    SAC Loop
    OptionalMax >1
    Usage notes

    SAC only used if billing misc or freight charges.
    Do not use SAC for billing tax, use TXI segment instead.

    SAC
    040

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    SAC only used if billing misc or freight charges.
    Do not use SAC for billing tax, use TXI segment instead.

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required
    Min 4Max 4

    Code identifying the service, promotion, allowance, or charge

    SAC-05
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    Usage notes

    This field should always be positive.

    SAC-15
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    Required by 3M.

    CTT
    070

    Transaction Totals

    OptionalMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Transaction example from 3M

    ISA*00* *00* *ZZ*IDSENDERID *12*IDRECEIVERID *150216*1720*U*00401*650000035*0*P*>
    GS*IN* IDSENDERID * IDRECEIVERID *20150216*1720*650000035*X*004010
    ST*810*0496
    BIG*20230404*INVOICENUMBER**3MPONUMBER***PR
    CUR*BY*USD
    N1*ST*3M LONDON*92*2001
    N3*801 CLARKE ROAD
    N4*LONDON ONTARIO*ON*N5V 3B1*CA
    N1*VN*SUPPLIER*92*0001234567
    N3*456 VENDOR ROAD
    N4*ANYTOWN*MN*553031089*US
    N1*II*SUPPLIER*92*0001234567
    N3*456 VENDOR ROAD
    N4*ANYTOWN*MN*553031089*US
    N1*RE*SUPPLIER
    N3*456 VENDOR ROAD
    N4* ANYTOWN*MN*553031089 *US
    N1*BT*3M CANADA COMPANY*92*2000~
    N3*P.O. BOX 5840
    N4*LONDON*ON*N6A 5S2*CA
    ITD*05*3***0**60*****NET 60 DAYS
    DTM*002*20150105
    N9*L1*SEE COMMENTS
    MSG*COMMENTS ENTERED IN THIS SEGMENT
    IT1*00010*26030*EA*0.77090**BP*3M PART NUMBER*VP*VENDOR PART NUMBER*RP*REPLACE PART NUMBER
    CTP**UCP*77.09*25200*EA*SEL*100
    PID*F****LINE ITEM DESCRIPTION
    TDS*2008653
    TXI*OH*10.00**CD*MN****TAX ID NUMBER
    SAC*C*D240***1000**********FREIGHT
    CTT*27
    SE*30*0496
    GE*1*650000035
    IEA*1*650000035

    Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.