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Inventory Inquiry/Advice
  • Specification
  • EDI Inspector
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X12 846 Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIA
020
Beginning Segment for Inventory Inquiry/Advice
Max use 1
Required
Distributor
Store
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IB
Inventory Inquiry/Advice (846)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
846
Inventory Inquiry/Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIA
020
Heading > BIA

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

Usage notes

EXAMPLE:
BIA00SISYSTEMINV396319911108

Example
BIA-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original

This is the first transaction set for the current period. Items with zero quantity are not reported. Items that have not changed values from previous reports are still reported as long as quantity is not zero. On the Original transaction set BIA03 is a unique number.

05
Replace

This transaction set replaces the preceding specified transaction. The recipient is expected to back out the previous transaction set and replace it with this transaction set. Where the Inventory Advice covers more than one replacement for an end user or reporting location, the replacement transaction purpose should cover only those locations where replacement data is applicable.

REPLACEMENT TRANSACTIONS SHOULD ONLY BE SENT AFTER CONTACTING ADOBE DIRECTLY

BIA-02
755
Report Type Code
Required
Identifier (ID)

Code indicating the title or contents of a document, report or supporting item

Usage notes

CompTIA recommends that "DD" be used when Distributors and "SI" be used when Resellers report inventory to their trading partners. CompTIA recommends that "LC" be used when trading partners other than distributors, manufacturers, or resellers report their inventory. Locations providing inventory reports from multiple stock locations should provide
inventory reports in separate X12 846 transactions.

DD
Distributor Inventory Report
LC
Location Inventory Report
SI
Seller Inventory Report
BIA-03
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • BIA03 identifies the number of the inquiry/advice that is transferred.
Usage notes

Identifying Number for Advice assigned by Sender.

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIA04 identifies the date of the inquiry/advice that is transferred.
Usage notes

Effective Inventory Date. Adobe requires an inventory report be done weekly, reported by Monday for the previous week.

N1 Distributor
OptionalMax >1
Variants (all may be used)
Resale DealerStoreWarehouse
N1
080
Heading > Distributor > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

COMPTIA:
It is strongly encouraged that the trading partners codify all addresses within their systems through use of N103 and N104. The use of codes would eliminate the need for transmittal of N2, N3, and N4 segments below.

EXAMPLE:
N1DSCOMPUTER RESELLER912345678912324

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Usage notes

Locations providing inventory reports from multiple stocking locations should provide a separate 846 transaction from each location.

DS
Distributor

This N1 loop is used to identify the reporting partner and their relationship with Adobe.

Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

CompTIA recommends the use of Dun & Bradstreet (DUNS) number to identify the trading partners. D&B assigns a nine-digit unique identifier to each trading partner. The trading partner then assigns a four-digit (DUNS + 4) code to uniquely identify the specific location. E.g. 0000 may be a central warehouse, 0002 may be one of the trading partners' sites.

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
93
Code assigned by the organization originating the transaction set
94
Code assigned by the organization that is the ultimate destination of the transaction set
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
090
Heading > Distributor > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Usage notes

EXAMPLE:
N2~M. BUYER

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
100
Heading > Distributor > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

EXAMPLE:
N3~123 MAIN STREET

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
110
Heading > Distributor > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

EXAMPLE:
N4CEDAR RAPIDSIA~524032140

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

5/9 digit ZIP Code or Postal Code.

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

US - United States
CA - Canada
For US and Canadian locations CompTIA does recommend the use of N404. For non-US/Canadian locations the two-character country code qualifier established by ISO 3166(E/F) should be used. ISO 3166:1998 (E/F) is available from: American National Standards Institute, 11 West 42nd Street, New York, NY 10036, Telephone: 212.642.4900, FAX: 212.302.1286.

PER
130
Heading > Distributor > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

EXAMPLE:
PERICJ SMITHTE8015551234FX8015554321

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Communications number with country or area code in the format 800-555-1212x1234.

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Distributor end
N1 Resale Dealer
OptionalMax >1
Variants (all may be used)
DistributorStoreWarehouse
N1
080
Heading > Resale Dealer > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

COMPTIA:
It is strongly encouraged that the trading partners codify all addresses within their systems through use of N103 and N104. The use of codes would eliminate the need for transmittal of N2, N3, and N4 segments below.

EXAMPLE:
N1DSCOMPUTER RESELLER912345678912324

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Usage notes

Locations providing inventory reports from multiple stocking locations should provide a separate 846 transaction from each location.

DU
Resale Dealer
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

CompTIA recommends the use of Dun & Bradstreet (DUNS) number to identify the trading partners. D&B assigns a nine-digit unique identifier to each trading partner. The trading partner then assigns a four-digit (DUNS + 4) code to uniquely identify the specific location. E.g. 0000 may be a central warehouse, 0002 may be one of the trading partners' sites.

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
93
Code assigned by the organization originating the transaction set
94
Code assigned by the organization that is the ultimate destination of the transaction set
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
090
Heading > Resale Dealer > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Usage notes

EXAMPLE:
N2~M. BUYER

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
100
Heading > Resale Dealer > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

EXAMPLE:
N3~123 MAIN STREET

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
110
Heading > Resale Dealer > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

EXAMPLE:
N4CEDAR RAPIDSIA~524032140

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

5/9 digit ZIP Code or Postal Code.

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

US - United States
CA - Canada
For US and Canadian locations CompTIA does recommend the use of N404. For non-US/Canadian locations the two-character country code qualifier established by ISO 3166(E/F) should be used. ISO 3166:1998 (E/F) is available from: American National Standards Institute, 11 West 42nd Street, New York, NY 10036, Telephone: 212.642.4900, FAX: 212.302.1286.

PER
130
Heading > Resale Dealer > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

EXAMPLE:
PERICJ SMITHTE8015551234FX8015554321

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Communications number with country or area code in the format 800-555-1212x1234.

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Resale Dealer end
N1 Store
RequiredMax >1
Variants (all may be used)
DistributorResale DealerWarehouse
N1
080
Heading > Store > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

COMPTIA:
It is strongly encouraged that the trading partners codify all addresses within their systems through use of N103 and N104. The use of codes would eliminate the need for transmittal of N2, N3, and N4 segments below.

EXAMPLE:
N1WHWAREHOUSE912345678912324

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Usage notes

Locations providing inventory reports from multiple stocking locations should provide a separate 846 transaction from each location.
Adobe: This N1 loop is to be used to identify each individual reporting location.

SN
Store
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

CompTIA recommends the use of Dun & Bradstreet (DUNS) number to identify the trading partners. D&B assigns a nine-digit unique identifier to each trading partner. The trading partner then assigns a four-digit (DUNS + 4) code to uniquely identify the specific location. E.g. 0000 may be a central warehouse, 0002 may be one of the trading partners' sites.

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
93
Code assigned by the organization originating the transaction set
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N1 Store end
N1 Warehouse
RequiredMax >1
Variants (all may be used)
DistributorResale DealerStore
N1
080
Heading > Warehouse > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

COMPTIA:
It is strongly encouraged that the trading partners codify all addresses within their systems through use of N103 and N104. The use of codes would eliminate the need for transmittal of N2, N3, and N4 segments below.

EXAMPLE:
N1WHWAREHOUSE912345678912324

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Usage notes

Locations providing inventory reports from multiple stocking locations should provide a separate 846 transaction from each location.
Adobe: This N1 loop is to be used to identify each individual reporting location.

WH
Warehouse
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

CompTIA recommends the use of Dun & Bradstreet (DUNS) number to identify the trading partners. D&B assigns a nine-digit unique identifier to each trading partner. The trading partner then assigns a four-digit (DUNS + 4) code to uniquely identify the specific location. E.g. 0000 may be a central warehouse, 0002 may be one of the trading partners' sites.

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
93
Code assigned by the organization originating the transaction set
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N1 Warehouse end
Heading end

Detail

LIN Loop
RequiredMax >1
LIN
010
Detail > LIN Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

COMPTIA:
CompTIA discourages the use of Buyer's Part Number because of maintenance difficulties involved.

EXAMPLE:
LIN~~UP098756100013BP~P1234567

Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
MG
Manufacturer's Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Adobe SKU

LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)

UPC code

LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

UPC Code

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VP
Vendor's (Seller's) Part Number
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Your SKU

PID
030
Detail > LIN Loop > PID

Product/Item Description

OptionalMax use 200

To describe a product or process in coded or free-form format

Usage notes

EXAMPLE:
PID~F~~~~PHOTOSHOP V5.0 WIN 95/WIN NT CD

Adobe:
Product description from Adobe price list required.
(See Glossary: Adobe product description)

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

QTY Loop
OptionalMax >1
QTY
320
Detail > LIN Loop > QTY Loop > QTY

Quantity

RequiredMax use 1

To specify quantity information

Usage notes

COMPTIA:
In this detail position of the Inventory Advice document, this segment identifies the quantity of the product being reported. Quantities should be reported as sales quantities (eaches) of the reporting location. Inventory quantities may include quantities on hand, quantities in transit, and returns where credit has not yet been granted.

EXAMPLE:
QTY1715

Adobe:
(1) NOTE: The sum of the quantities reported as “On-Hand”, “In-Float” and “Returns” should equal to TOTAL physical inventory of Adobe product. (2) Please do not include those inventory quantities equaling zero. This will result in smaller data transmissions and savings on all
VAN charges.

ADOBE STATEMENT of INTENT: The primary goal of Adobe’s Channel Partner Inventory Reporting program is to ensure that the TOTAL physical inventory of Adobe product held at distributor sites is accurately reported on a weekly basis, such that this information can be reliably used to manage distribution channel inventory levels.

Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)

Code specifying the type of quantity

Usage notes

Internal: QTY14120
QTY17385
QTY27100
QTY33250
QTY63350
QTY7610
QTYBQ25
QTYIQ75

14
Quantity in Float

Inventory that is in-transfer between a distributor’s stocking locations (warehouses) that is not included in those locations’ “On-Hand” quantities. (“In-Float” and “On-Hand” quantities are mutually exclusive.) “In-Float” Requires multiple stocking locations: Distributor owns and controls the product transfer.

17
Quantity on Hand

Saleable inventory still in physical inventory for the specified reporting location. This includes quantity committed, but not quantity in float (see below). Quantity on hand does not include nonsaleable or defective product, or product for return to a vendor (stock balancing, for instance)—these should be reported as “Returns” (76).

27
Committed Quantity

Committed On-Hand inventory -- the number of units in stock that are allocated, reserved or committed to an order, but not yet relieved from physical inventory. “Committed quantity” is a subset of what should be reported in the “On-Hand” quantity (17).

63
On Order Quantity

The number of units of the specified item on order (not yet received) with all vendors for delivery to the specified reporting location. When reporting to a manufacturer for instance, the reported quantity could include quantities on order from several distributors as well as from the manufacturer receiving this inventory report.

76
Returns

Inventory that is being returned to the vendor (includes ALL Non-saleable, defective, stock balancing, etc, --even if it may not be returned to Adobe for credit.). It has been relieved from the
sender's “On-Hand” inventory, and may be staged in a “Non-Saleable” or “Returns” status, OR picked and 1) sitting on the sender's dock awaiting shipment; 2) actually in-transit back to vendor; 3) sitting on the vendor's dock awaiting receipt; 4) received by the vendor, but not yet credited. Returns quantities may be reported until shipment or until credit is issued by Adobe.

IQ
In-Transit Quantity

A subset of “On-Order Quantity”, the Quantity “In Transit” is the product flow in-bound against open purchase orders (from all vendors) for delivery to the reporting location. The reported quantities could actually be 1) sitting on the vendor's dock awaiting shipment; 2) physically in-transit; or 3) sitting on the receiver's dock awaiting receipt. To report “In Transit” quantities requires knowledge of shipment prior to goods receipt.

QTY-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

QTY Loop end
LIN Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Usage notes

COMPTIA:
Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.

EXAMPLE:
CTT~1

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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